Transcript
And we are now last.
Okay, good evening and welcome everyone.
This meeting has been live streamed on YouTube.
So welcome to everyone viewing on YouTube elected members of the committee unable to
join the meeting in person are able to join remotely.
They do not form core.
Not be able to vote and their attendance will not be officially recorded, although their
virtual attendance will be noted in the minutes.
Non-voting independent members ideally attend in person, but if unable to join the meeting
in person are also able to join remotely they retain speaking rights.
Anyone attending remotely must turn on the camera when adjusting members of the committee.
In regards to the meeting etiquette, please may I ask that you indicate you wish to speak
by raising your physical hand.
People online should raise their virtual hand and you will monitor the screen for virtual
hands.
Please be aware that I'm watching the room and I cannot see what is going on behind me
on the screen right away.
Please note that the chat function soon will not be used in this meeting.
Any questions or comments on these member packs should be raised by the chair.
Colleagues, I shall meet with two agenda items.
To accommodate agenda statistics, I have agreed to swap the order on the agenda so we deal
with the cyber report as the first substantive item.
I would like to conclude the cyber discussions by 8pm, allowing a further 50 minutes or more
for the second substantive items.
Agenda item 1, apologies for absence of substitutes.
I have received apologies for absence from independent members, commerce, soul.
Are there any apologies for absence from members?
Councillor CUNNINGHAM.
Thank you, Councillor CHAN.
Thank you, Councillor RIC-CHADRI.
It's an abundance of caution, but as we are discussing a company with the same name as
my last name for a large portion of this meeting, I would just like, I have no knowledge of
any relation to that company.
Thank you.
On page 3, minutes of the last meeting, members are requested to consider and agree the accuracy
of the decision of the last meeting in April 2024.
Are there any matters of accuracy?
Yes, please, Councillor HIGGIN.
On page 15, it says that a member suggested that data from the estate ballot in carpenters
of say be reused to identify occupants.
That isn't what was suggested.
We suggested that data from that estate ballot be shared with the committee so that we could
understand the likely amount of fraud that might be detected during tenancy audits, because
a similar process would have had to take place for that estate ballot.
It's not that data be reused to identify offenses that we wanted, that data, so that we could
see what might happen in future tenancy audits.
The data be reused to identify occupants and inputs we shared with committee to identify
fraud.
I just asked if it's a similar thing as a tenancy audit took place during the carpenters
estate ballot and if so, could that be shared, the data from that be shared with the committee?
I think just to know that the information used from the ballot, if you could share that
with the committee, that's the booker.
This may be that I misremember it and if that's the case, I apologise, but it says a member
asked that full council be made aware where that paint is placed and so it's under for
action logs and it's at the bottom of the page.
A member asked that full council be made aware of the cost benefit analysis findings
and other technology resolutions.
In reply, the chair said it could be accommodated in the committee's year end report.
I actually don't remember that being even a suggestion.
It was.
It was.
It wasn't in.
But it wasn't in the report so it just didn't happen.
Okay, that's fine.
But it was the minutes are correct.
Yes, Councillor.
Sorry, Chair.
The second point.
Also on page 15, it says a member stated that 48 hours notice of a visit was unreasonably
short for working people.
I also mentioned that in the context of three repeat visits, causing a sanction and how
that those visits had to be at different times to accommodate if they visit at the same time
every week, three weeks in a row, that would be unfair, depending because they're still
at work at the time.
So it's just not a sufficient average of the point that I made.
Thank you.
I'll take a note of Council's hibbings.
Three repeat visits at different times of the day.
Had one point, Pauline, on the accounting policies international financial reporting
standing.
That's a page 16, number six.
Yes.
Financial reporting standard.
What's it?
It's not monetary, it's international financial financial reporting standard.
So a third paragraph down.
Oh, international financial report.
Financial?
Oh, yeah.
Oh, yes.
Yes.
Any further comments on the minute?
Okay.
Are the minutes agreed?
Good.
Thank you.
Item four, action log.
The committee's asked to note the contents of the action log.
So do you at the next ordering meeting, are there any questions on the report?
Councillor HIGGING.
I think AC216 can be closed because that has happened and it was actually not I asked
for.
And it has happened.
And then I had a question about AC200.
There's been two reminders then on that and I think we've received that still.
I might be wrong about that.
Yeah, have we received that?
I don't believe so.
Do we know why it's been open for a while and to remind us consent?
It's an open policy, it's really new to you.
I'll have to follow up with the officer.
The policy show, I don't know.
I'll follow up with the member of staff concerned.
Thank you, Councillor.
Any further comments on the action log?
Okay.
Councillors present in the room, may I see by a share of plans as we've noted?
Thank you.
Item 5, year ahead forward plan.
Are there any questions on or changes to be made to the forward sound please?
Councillor HIGGING.
Sorry.
There isn't a change, I think it's just reflecting something we've already agreed.
The quarterly reports, I think we agreed at the last meeting that we would get quarterly
reports on savings, on delivery of the savings program as agreed by cabinet that we could
have that and it's not in this list.
Hello, Councillor HIGGING.
Welcome.
To members present in the room, I see by share of plans as the report noted.
Item 6 and 7, we will now turn to the substantive report.
As members, we will recall, we are seeking to have uncensored answers on these reports.
We've had previous discussions on cyber assurance reasons and I trust members will agree that
in the interests of not putting the Council at risk of cyber crime, we will discuss the
nuances of the report in private.
In terms of the affordable housing report, you've been sent exempt reports, including
exempt dependencies to the cabinet meeting of the 2nd of April 2024 in the subsequent
PWC report on governance controls, I anticipate that most of the discussion tonight will
focus on its own information.
Before I propose you move into the exempt session, is there anything the committee wishes to
say about either a report that can be said in public or may I move to item 8, exclusion
of the present public?
Councillor HIGGING.
Forgive me if I sound a bit like a broken record on this, but if having had the in private
discussion, the committee feels that there are non-exempt matters of concern that need
raising.
What is the mechanism for us as committee members to do that?
Councillor interjecting.
Can you please respond?
Councillor interjecting.
Firstly, just to confirm the implicit position in that, subject, of course, to the making
sure there are any such recommendations or similar things that are hopefully wordier
as to not compromise any of the issues that need to be discussed in private, there's
no problem with the committee, for example, publishing recommendations or similar arising
out of the private discussion, so there's no problem doing that.
The exact format and for them for that is probably going to follow from the nature of
whatever those recommendations or similar might be, so I think can probably deal with
that as we get to the items, but the sort of principle behind what you're saying, Councillor
HIGGING's, yes, it is not for— Councillor interjecting.
Councillor interjecting.
I ask because we've essentially been delegated by full Council to fulfil the Council's
audit duty, and so we should, if we have concerns, it might be report those concerns
back to full Council.
Councillor interjecting.
And, you know, taking it in private does not prevent that, or it's the any such recommendations
may need to be appropriately phrased depending on the nature of discussion.
Councillor interjecting.
Thank you, Councillor interjecting.
Item A, exclusion of press and public.
The committee's asked to resolve that the press and public be excluded from the meeting
for the remaining items of business, the extent that exempt from information as described
in Part 1 of Schedule 12A to the local government Act 1972 is to be disclosed.
May I have a proposal and a seconder, please?
Councillor interjecting.
I propose it.
Councillor interjecting.
Thank you, Councillor McLACHLAN, Chair, and I see by a show of hands as this agreed.
Thank you.
Before we move into the exempt session, I would like to wish goodnight to everyone watching
on YouTube.
I now ask the clerk to stop the YouTube broadcast and to confirm to the committee when the live
stream has ended, so we may move to Part 2 of the meeting.
We will clear the public gallery and Chamber.