The Resources Overview & Scrutiny Panel of High Peak Council convened on 26 June 2024 to discuss the annual scrutiny report and the effectiveness of the Council's scrutiny processes. The panel reviewed the changes implemented over the past year and discussed ways to improve the scrutiny function further.

Annual Scrutiny Report

The meeting primarily focused on the Annual Scrutiny Report, presented by Councillor Gladhill and Sally Malion. The report highlighted the work carried out by the scrutiny panels and newly arranged committees over the previous municipal year. Councillor Gladhill praised the officers for their contributions, noting the significant changes since the last election, including new chairs, vice-chairs, and a revised system following a peer challenge.

Councillor Malion elaborated on the review conducted by the Centre of Governance and Scrutiny, which led to several actions and recommendations. These included the establishment of a new overview and scrutiny programming group, the organisation of scrutiny seminars by Camilla, and a greater focus on strategy and policy. The report also mentioned the introduction of paper analysis to prioritise work programmes in line with the corporate plan.

Feedback and Recommendations

Panel members provided feedback on the scrutiny process. One councillor emphasised the importance of having Cabinet members accompanied by relevant officers during scrutiny sessions to ensure detailed and informed responses. They also recommended the inclusion of more focused Key Performance Indicators (KPIs) in the scrutiny process, which was supported by the auditor's opinions and the corporate plan.

Councillor Roberts raised a concern about the timely distribution of reports and presentations, suggesting that they should be provided at least two weeks in advance to allow for thorough scrutiny. Councillor Gladhill agreed, acknowledging that timely reports are crucial for effective scrutiny.

Meeting Logistics

Councillor Jebb highlighted the importance of maintaining scheduled meeting dates to avoid disruptions in councillors' busy schedules. They also appreciated the availability of online training for new and experienced members, which accommodates their commitments.

Councillor Abbally inquired about the future of hybrid meetings. Councillor Gladhill clarified that while hybrid technology was tried during COVID-19, it proved complicated and ineffective. The Council currently balances in-person and Teams meetings, with public scrutiny sessions conducted in person.

The meeting concluded with a discussion on the exclusion of the press and public for the next agenda item.

For more details, you can refer to the Agenda frontsheet and the Public reports pack.