This meeting was scheduled to discuss the procurement and insourcing of various contracts for the London Borough of Hackney. This included a proposed new framework agreement for the provision of energy, a new framework for the provision of barrister services, a framework agreement for the renewal of lifts in council properties, and the award of a contract for a new integrated housing management system. The meeting was also scheduled to consider several confidential items.

The documents provided to the attendees of this meeting do not tell us anything about what was actually discussed, or whether any decisions were actually made.

Procurement of Energy Contract

The Committee was asked to consider a report that recommended renewing an agreement to participate in the LASER Framework Agreement for the procurement of gas and electricity. The report included a proposal to procure the Council's electricity and gas from TotalEnergies Gas and Power for the first year of the framework and to extend that arrangement for up to three further years. The report requested delegated authority to agree those contracts.

The report also included a proposal to negotiate a Power Purchase Agreement (PPA) ¹ with TotalEnergies for up to 30 GWh of electricity per annum. The report said:

This would be progressed only if this opportunity for advanced purchasing represents a likely saving against business as usual procurement and would be procured under the terms of the existing framework.

Procurement of LBLA Barristers Framework

The Committee was scheduled to consider a report that recommended the adoption of the London Boroughs’ Legal Alliance (LBLA) framework agreement for barristers. The report described the LBLA as:

a collaborative partnership of legal teams made up of the City of London Corporation, the London Boroughs of Barnet, Bexley, Brent, Bromley, Camden, Croydon, Ealing, Enfield, Greenwich, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hillingdon, Hounslow, Islington, Kensington & Chelsea, Islington, Lambeth, Newham, Redbridge, Southwark, Tower Hamlets, Waltham Forest, City of Westminster, the London Fire Commissioner, and Slough Council.

The report recommended that the Council enter into an access agreement with the LBLA to use the framework for a period of three years with the option to extend it for a further year.

Renewal of Lifts Capital Framework

The Committee was asked to consider a report that described the procurement of a new framework agreement for the renewal of lifts in Hackney Council properties. The report described a proposed procurement exercise that would appoint three contractors to a framework agreement that will last for an initial period of two years with the option to extend it twice, for up to four years in total. The report proposed allocating the first 39 lifts to the three successful bidders as part of the procurement exercise. The allocation of future renewal programmes would be based on a system of key performance indicators (KPIs) ² with the highest-scoring bidder being awarded the most work.

Integrated Housing Management System

The Committee was asked to consider a report that recommended the award of a contract for the provision of a new Integrated Housing Management System (IHMS). The report recommended procuring the system from Supplier A, using the Crown Commercial Service Vertical Application Solutions Framework. The report requested approval to award a contract for five years, with the option to extend it for a further five years. The report said that the Hackney Night Shelter had been identified as:

a suitable organisation to benefit from this initiative