Cabinet - Wednesday, 11th September, 2024 5.30 p.m.

September 11, 2024 View on council website Watch video of meeting
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Summary

The meeting agreed changes to waste collection policies in the borough, approved new capital spending to improve leisure facilities and discussed a range of policy and strategic updates.

Free Swimming Programme

The Cabinet considered a report about the new Free Swimming Programme, which provides free access to swimming pools for women and girls over 16 and men over 55. The programme was launched on 15 July 2024 by Mayor Lutfur Rahman at Poplar Baths, Leisure Centre & Gym.

The Free Swimming offer is something that Tower Hamlets is taking a lead on and to have 10,000 people sign up for this offer, it's unheard of. The programme represents an investment of £248,000, and is supported by local data, which shows that women and girls and older adults are less likely to be physically active. So far 10,447 people have signed up for the programme, with 5,089 fully registered. It appears the increase in membership is new membership as total membership was previously just under 14,000. The programme has made 37,600 free swimming places available per year. The Cabinet noted concerns about the proposed opening hours of Tiller Leisure Centre and requested a review to ensure that the centre could accommodate all who wished to use it. The Mayor asked officers to ensure that all facilities are clean and safe. A detailed review of the programme, including the development of proposals for creche facilities, will be undertaken at three months, in October 2024.

Be Well Leisure In-sourcing Capital Programme Update

The Cabinet discussed a report on capital investment needed in the Be Well leisure services, which was brought in-house from GLL in May 2024. The Cabinet approved an additional £1.166 million capital funding for 2024/25, for priority short-term improvements to the 3G outdoor sports pitches at Mile End Leisure Centre and Stadium and the Spa at York Hall Leisure Centre.
York Hall Spa is anticipated to generate a net income for the Council of £2.121 million between 2024/25 and 2026/27. The 3G outdoor sports pitches at Mile End attract over 150,000 visitors per year and are anticipated to generate income of £1.599 million over the same period. The Cabinet noted that the pitches are now beyond repair and welcomed the news that the facilities will reopen in October 2024 following repairs. They noted concerns raised about the state of the pitches at Mile End Leisure Centre and Stadium. The Cabinet also noted the level of investment of £3.665 million in the approved Leisure Assets Investment Programme for 2024/25, which will fund a programme of infrastructural work including replacing boilers and lighting. A further report on options appraisals and feasibility studies for future investment in leisure facilities will be brought to the November Cabinet meeting.

Time Banded Collections (Waste Services)

The meeting approved the introduction of the Tower Hamlets Waste Regulations 2024. These regulations are required to enable the introduction of time banded collections of waste and recycling on 31 streets in the borough, from 1 December 2024.

For me, this is, we want to be proud of where we are, where we live, where we work and the community. We should have clean streets. Under time-banded collections, businesses and residents will be required to put their waste out for collection during two designated, two-hour periods each day: one in the morning and one in the evening. The meeting noted the existing pre-paid sack scheme and the operational challenges it has caused. The meeting also set the amount of the Fixed Penalty Notice that will be issued for non-compliance with the new rules by residents, at £80. This will be discounted to £50 if paid within 14 days. The Fixed Penalty Notice for non-compliance by businesses is £110. It was noted that the Regulations will need to be formally advertised and signage installed on all of the affected streets. The Cabinet delegated powers to the Corporate Director of Communities to make amendments to the Regulations, in consultation with the Mayor.

Whitechapel Market Stalls - Production and Installation Contract

The meeting approved the procurement of a contract for the fabrication and installation of new market stalls on Whitechapel Road. This is part of the ongoing Whitechapel Road Improvement Programme, which aims to improve the public spaces around Whitechapel, its market, and its infrastructure.

Whitechapel has become a hub, a city. You've got the hospital, you've got the town hall, you've got the Elizabeth line, you've got the underground. It's only 2 minutes away from the city. The new stalls are based on prototypes that have been trialled on the northern footway. Feedback from traders has been used to inform the design, which has been well received. The total cost of the project is estimated at £3.8 million, which will come from the Levelling Up Fund. This will be a great improvement for the market stalls across Whitechapel and I think it's really strong support for small business and local business growth and will attract more people into the area to spend time. The work is due to be completed by September 2025 and the Council will assume responsibility for the stall infrastructure. It will then lease the stalls to traders. The Cabinet noted that the work was long overdue. The Mayor explained his vision for Whitechapel as a mini city and hoped that the work would modernise and support the stall holders and shop holders. The meeting noted that the project will not cost stallholders or users any money.

Serious Violence and Exploitation Strategy

The meeting discussed and adopted the Serious Violence and Exploitation Strategy, a statutory requirement under the Police, Crime, Sentencing & Courts Act 2022. This strategy aims to tackle serious violence, defined as:

Any violence and exploitation affecting young people under the age of 25yrs, domestic abuse, sexual violence and hate crime. Within the context of these types of violence, it encompasses homicide, grievous bodily harm, actual bodily harm, rape, assault by penetration, sexual assault, personal robbery, threats to kill and violence against property caused during the commission of one of these offences. The meeting noted the six strategic themes set out in the strategy, and how consultation with the public, third sector agencies and professionals has informed its development. This is about whole system responses, it's underpinned by a very good public health evidence led data and needs assessment to look at the underlying risk factors around violence. The strategy, which will be reviewed annually, will be delivered by the Community Safety Partnership. We are absolutely determined that the free swimming programme is integrated as part of the wider service. The meeting noted the work already taking place to tackle the risk factors associated with serious violence and exploitation and the £5.7 million in funding allocated to the programme. The Mayor outlined the commitment his administration has made to tackling crime since he was elected, including the £2.3 million invested in recruiting Tower Hamlets Enforcement Officers (THEOs) and the £1.2 million per year set aside to buy additional police officers, which has not been spent because of a shortage of police officers. The Mayor requested that photographs of Councillor Abu Chowdhury and the Borough Commander be included in the forward plan document.

Budget Monitoring 2024-25 – Quarter 1

The meeting reviewed the Council's budget position for Quarter 1 (1 April - 30 June) of the 2024-25 financial year.

As the HRA is a ring fenced account, this overspend will need to be funded from HRA general reserves at the year end. The General Fund, which is the main revenue account that is used to fund most Council services, is forecast to overspend by £13.3 million. This overspend is mainly due to pressures in three service areas: Homelessness (£7.6 million); Adult Social Care (£3.5 million); and Special Education Needs and Disabilities (SEND) (£2.2 million). These pressures are largely the result of national issues, with demand outstripping the funding provided by Central Government. The Dedicated Schools Grant, which is a ring-fenced grant that is used to fund schools, is forecast to overspend by £2.6 million, largely due to pressures in High Needs funding. This is a national issue, and is also caused by increased demand outstripping the funding available. By definition, the nature of such demand-led pressures impacts hardest on areas with high population, such as our Great Borough. The Housing Revenue Account, which is a ring-fenced account that is used to fund council housing, is forecast to overspend by £3.9 million. This overspend is mainly due to higher than budgeted costs for repairs and maintenance, and communal energy costs. These pressures are partially offset by higher than budgeted income from leasehold enfranchisements. The meeting noted that, at this early stage in the financial year, there is time for corporate directors to identify and implement mitigating actions. These mitigating actions, which will aim to reduce spending and increase income, will be reported in Quarter 2 of the budget monitoring report. The meeting also noted that the Council’s financial performance continues to be comparatively strong, despite the pressures being faced. The Mayor urged corporate directors, lead members and officers to do their best to reduce spending without affecting services.

Spitalfields and Banglatown Masterplan SPD

The meeting discussed and adopted the Spitalfields and Banglatown Supplementary Planning Document (SPD), which has been prepared in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012.

Brick Lane in Banglatown is the spiritual home, not only of the Bangladeshi community, but of the whole East End community, whether it's the French Huguenots, the Jewish community, the Bangladeshi community and other communities from Eastern Europe that have lived there for centuries. This document will guide future development in the area, ensuring that it benefits the local community. The SPD has been through several rounds of consultation with residents, business owners, community groups, and other stakeholders, and was subject to a six-week formal consultation period from 9 May to 21 June 2024. We don't say no development. In fact, we want a lot of development, the development that sits well with the local community. The SPD sets out seven key principles to guide development:

  1. Prioritise the development of social and affordable housing, to ensure residents from the area can afford to stay in the area.
  2. Ensure that affordable and council-run community services are embedded in the plan.
  3. Promote local businesses and explore ways in which they can support residents and vice-versa.
  4. Retain, promote and enhance the historical and cultural identity of the area.
  5. Develop green spaces to prevent over-concretisation and provide the environmental and health benefits of open spaces.
  6. Be culturally sensitive to the diverse needs of residents in the area, regardless of race, belief, or background.
  7. Provide a forum for all stakeholders in the area to have their say on the development and implementation of the plan. The SPD identifies eight potential development sites in the area and presents indicative development plans for each of them. It encourages high-density development, especially on the Fleet Street Hill site, adjacent to Allen Gardens. The document suggests heights starting from 5-10 storeys in other locations. The SPD also highlights the potential for development on the Truman Brewery site, but acknowledges the sensitivity of this site and the need for any development to be respectful of local residents and businesses. The Mayor and Cabinet welcomed the report. They explained the cultural significance of the area, the potential to create new affordable housing, and the importance of protecting the character and heritage of Brick Lane and Banglatown.

Contracts Forward Plan – Quarter One (FY2024-2025) Addendum

The meeting considered a report detailing two new contracts that are due to be awarded during quarter one of the 2024/25 financial year: the Supply of Fresh and Frozen Meat, valued at £2.5 million, to be let through the Procurement Across London (PAL) framework, and the Concierge and Related Services contract for Housing, valued at £515,496, which is a direct award to extend the existing contract with OCS LTD.

This is a really important procurement process and tender process that we're seeking approval to move forward with them. The Cabinet noted concerns about the lack of specific social value requirements in the contract for the Supply of Fresh and Frozen Meat and asked for this to be rectified before the contract is awarded. The contract for Concierge and Related Services is to be extended to ensure continuity of services until a new contract can be awarded. The Mayor and Cabinet agreed to the award of these contracts.

Council Housing Acquisitions Programme (CHAP) and Local Authority Housing Fund (LAHF R3)

The meeting approved the use of £40 million of Greater London Authority (GLA) funding and £8.3 million of MHCLG funding to support the Council’s acquisition programme for new council homes. This programme, which will deliver 237 new homes, is due to be completed by March 2026.

There is a clear trend that illustrates that over the past few years Tala Hamblets has been increasingly able to take the necessary corporate and cross directorate management action to deliver the downward movement in directorate overspends positioned by the end of the financial year. The Mayor asked that officers work to a deadline of 31 December 2024 to deliver the homes, and requested an update on progress to be brought to the next Cabinet meeting. We don't want it anymore. We're giving you the go-ahead now to acquire, we can't waste time, because it's about the human cost of not having homes. The Cabinet agreed to these requests.

Nominations to Outside Bodies

The meeting approved the following changes to the Council’s representatives on outside bodies:

  • Councillor Kamrul Hussain replaced Councillor Iqbal Hossain as the Council’s nominee to Greenwich+Docklands Festivals.
  • Councillor Shafi Ahmed replaced Councillor Abdul Wahid as the Council’s nominee to the Lee Valley Regional Park Authority.

Fire Safety Investment Works at Latham House

The meeting approved the use of the Council's capital investment programme to fund fire safety works at Latham House. These works, which include the installation of sprinklers and new fire doors, have been identified as a high priority following a number of surveys.

As said before, fire safety is something that this administration takes very seriously. The Cabinet agreed to the proposed contracting approach and procurement strategy for the work, and authorised the Corporate Director, Housing and Regeneration to enter into the contracts for the works. It also agreed to the creation of a special project team, including the Mayor and the Lead Member for Housing, to ensure an effective and compliant route to market.

Procurement Route for HRA Capital Investment Contracts

The meeting approved the use of the Council's capital investment programme to fund wider works across the Housing Revenue Account. This includes works to ensure that the Council’s housing stock meets the requirements of the Decent Homes Standard, as well as works to improve fire safety following the introduction of the Building Safety Act 2022.

As you know Mayor often my job is to be a harbinger of doom. But the message I would answer that I was about to get to the solutions now. So for me the fact that we are able to forecast at the early point in the year and Said mentioned it, it buys time and it buys time for corporate directors and I'm one of them. I'm accountable for delivering the budget that you set as all my colleagues we all accept that accountability and I know that we are working very hard collectively to identify mitigating actions. The Cabinet agreed to the proposed contracting approach and procurement strategy for the work, and authorised the Corporate Director, Housing and Regeneration, to enter into all associated contracts and agreements. The Cabinet noted that there is £140 million allocated to the programme over the next five years, with £85 million earmarked for 2024/25. The Cabinet also agreed to the creation of a special project group, to include the Mayor and the Lead Member for Housing, to test assumptions and monitor the procurement process. The meeting noted that a new Decent Homes Standard, Decent Homes 2.0, has been introduced, which will focus on fire safety.

Domiciliary Care Service Contract award

The meeting approved the award of contracts to 8 home care providers and 14 additional local providers, to deliver domiciliary care services for adults. The Council has committed to paying all carers the London Living Wage and to ending zero-hour contracts for home care workers.

It is through home care that so many of our most vulnerable residents are able to remain with their families and in their communities and living full and independent lives for as long as possible. The meeting noted that the procurement process had been conducted independently by Council officers and that the Mayor and other Cabinet Members had not been involved in the selection of providers. We also know that people who are supported to remain at home in their communities have better lives and we are confident that this locality model of home care will fulfil our aspirations as a borough to ensure that every resident in Tower Hamlets who requires support at home at any point in their life actually has a positive outcome as a result of that. The Mayor asked that officers ensure agencies are not preventing care workers from taking up fixed-term contracts, and that they are being paid the London Living Wage. The Cabinet agreed to these requests.

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