Transcript

who is working. We have apologies from Councillor Pierce and Councillor Dunkin' Wood. Councillor Wood was taken into hospital last Friday with an operation. It's okay. Stones or something like that. He's now recovering at home and I feel sure the old meeting will wish him well for his recovery. So if you are watching, which is very disappointing if you are Councillor Wood, get well soon. I need you. So we've got the minutes of the 5th of March of 2024. Are you agree that I signed those as a true record? Good. I move and can I have a second to please. All those in favour? Okay. Please declare any deparations of interest. There are no part to items. There are no questions from the members of the public. That's item

1. So I'll go straight into item 6, which is the overview of the general fund revenue budget for quarter three. Here there are five—well, one recommendation with five points and so Dave, if you can talk to the paper please. Thank you, Chair. This is the third quarter budget monitoring being presented to you and very similar story to the previous two quarters. We have a number of areas of income that are troubling and we're not going to deliver the targeted income budget for the financial year. We've been through each quarter and the pay award obviously was higher than we budgeted for. That has been offset somewhat by the decision around VAT on leisure and an improved net interest position as a result of higher interest rates. Interestingly, the local authority, interestingly to me, the local authority lending borrowing regime has really peaked and at one point local authorities were willing to pay over 8% for money in recent days. Unfortunately, we didn't have any available. The one key change in this quarter is that a number of the projects that have been run by services are likely to run over into the next financial year. So we're actually showing a position where our services are predicted to understand by £2.9 million which is really significant but it does relate to the fact that in the vast majority of cases it's projects that are going to be paid out in the new year. So you'll be getting requests for supplementary budgets and I'll just give you a few. The Liverpool Exeter program which is funded by central government grants, the local plan which is approved, they'll be funding going forward for that. The demolition of the bus station, you will see it's happened but it mainly happened in April so we'll pay the vast majority of that in the new financial year and members have approved a budget to negotiate an agreement with a couple of secure tendencies and those negotiations whilst in one case they've agreed but not yet signed off and paid. So again significant budgets to be carried forward so expect in the out-term report that you'll receive in July some quite significant requests for budgets to be carried forward. So all in all generally a stable position we knew about the income challenges early on in the financial position. Just to say there are requests for three supplementary budgets, two of them are reductions in the budget for elements funded by earmark reserve and they'll be carried forward into the next financial year. The third one is depreciation budgets which don't actually impact on the taxpayer, they come out below the line so it's just there for your information and I'm happy to take any questions. Thank you David. First of all I think David there's comprehensive report per se, I'll be getting to find appendix four more helpful I wish I'd read that first of all before I planned through all the other pages first which is the highlights and your coloured scorecard so I can follow which one of those going into. Not rather detail specific, just like a general phraseology you use that comes in throughout the report and I just wanted to ask non-accountants and non-specialists what it means. You talk in the parking services of 700,000 income budget realignment, you talk in the waste charges service of 400,000 realignment of this income and I'm just wondering to us as lay people what does that mean, additional income is a survey or making cuts next to you, how does that balance, what does that mean in relation to balancing and in relation to borrowing I didn't understand, I kind of said I didn't believe we were currently considering borrowing because of high interest costs so why we got an item in there and that borrowing having to consider borrowing if we've got none planned or is this a carrying forward of existing borrowing from a previous time that no need to be re-capitalised. Okay thank you Councillor. Okay can I have any contributions, oh sorry Councillor MURPHY. Thank you I apologise for being late. Thank you very much for the report, I just got a couple of questions about the risk scores in the end. The issues are again around the lack of generation of commercial income so I wanted to know what you saw for the executive are thinking about in terms of addressing those ongoing issues in relation to income generation thinking. Thank you can I have any contributions from members? Councillor Williams. Thank you Chair. You have great reports Dave, I think the traffic light system in the appendix or is extremely useful. I think I can clarify the wall about trade waste and what this realignment means, it means that's the target that has been set the historic one was completely unrealistic and in order to support the service we needed to set a realistic, more realistic target and it's certainly helped in terms of achieving a better income and I think we're up to about a million moment today aren't we? So we're doing really really well and so it's improved the ability of the service to increase its trading so it's actually just reflect the reality of the situation so although we're on a red here it's more to do with all this historic setting of targets and that's why it's been real realigned to actually set a challenging target but a realistic challenging target. Thank you Chair. Okay anybody else? No so Dave if you can briefly just explain is it along the lines of Councillor Williams said about realignment and to assure us that we're not going to be borrowing that high rate of pay and also about any few quick views about commercial income and what we may or may not be doing without that. Thanks Chair. So in terms of the realignment of the budget, Councillor Williams is absolutely right so in the 24/25 budgets we have reduced the budget income budget for trade waste and for carparks to reflect the reality of where we are. As Councillor Williams says it's still a challenging target so we haven't reduced it by the entire 600,000 short fall but it's more closely addressing the reality of where we are similar with carparks and the other significant budget that we've reduced is the housing benefit of a payment income that we receive and that's to reflect the fact that with real-time information from DWP it naturally reduces the amount of payments you make and that you can recover so that has also been realigned. In terms of the borrowing members will recall that we had a significant capital program based on the condition surveys of all our assets. When interest rates started rising and rising very quickly a proposal was put to members to reduce that down to deliver the significant and important areas of the capital program but to scale back from the complete works that were planned under the condition survey. Now the element that was still left was fairly significant and did require borrowing and that kept in the capital program but as you will see from the next report capital program is proving challenging to deliver and therefore we haven't had to physically borrow when interest rates were low we would probably have gone out and physically borrowed the money at the moment we're using a process of using our own existing funds to finance that even though it shows us borrowing we don't have to pay the interest on that and in terms of commercial income then I'm sure that's something that we'll be looking at over the next year as we look to the 25th, 26th budgets and trying to finance that. Thank you and indeed as we do look forward to that and I will read with great interest leaflets and stuff that gets put in the world of X and everywhere else exactly how we're going to maintain the reserves at 3.4 million, find 5.6 over the future years and find 3.8 million next year. I'm really waiting to see what everybody else is planning to do that I know what they want but nobody's giving me any thoughts on that at the moment. So those are the recommendations before us. Can I have a seconder please? All those in favour please show. Thank you. We move on now to item 7 which is the general fund capital monitoring statement for the third quarter and again David. Thank you chair this is the report for the capital program. Just to start I'd like to remind members that after we carried forward the schemes from last year so in July 2023 members approved at council a general fund capital program of £72 million. As at the end of December we had spent 3.45 million of that which gives you a real indication as to the challenges we're having in delivering the capital program. Indeed the total forecast spend for the financial year is 8.6 million and as we sit nine days beyond the end of the financial year I imagine even the 8.6 million is potentially a stretch. So we'll have a significant capital program being carried forward into the new financial year some of which you've already approved at the end of the budget in February and the rest will come to your consideration in June/July time. On the other side we're also having challenges delivering capital we see so we've only delivered £20,000 worth of general fund capital we see in the financial year so everything in the world of capital is extremely difficult at the moment. Members will see the schemes that have been deferred into the new financial year and a couple of schemes the BLOS schemes which are not now proceeding where we will be handing the money back to the one public state. The other thing I'd like to draw you attention to is section 8.6 so we'll come into council seeking further funding requests whilst we're seeking them in this financial year they will actually roll forward into the new financial year to be delivered in the May. Firstly, Deaf or Grant has been given to us by the University of Exeter to stay for streets for environment agency, funding for bronze farm playing fields, remediation works, correcting the proportion of the shared personality fund for capital, additional £50,000 as was announced in council in February for the Corn Exchange lift that will be funded from revenue £48,800 to improve the AV equipment at the Civic Centre for Hybrid Meetings and that will be funded from the transformation reserve. I'm happy to take any questions. Thank you David. Thank you very much. I'm intrigued by the AV budget for equipment which sounds like a good thing to do. Will it enable better transmission of meetings to the general public as well as useful internal meetings too? Thank you. Any other members of the committee? Councillor Blockers. I just had a question about, you mentioned that there's lots of issues with delivering capital Shasti at the moment. I just wondered if you could go into that a bit about what the main, if there's like the main issues, because I was reading your sort of comments in the Section 151 officer comments and it was talking about timing, is it all to do with timing or are there other sort of things going on? Thanks. Thank you Councillor if there's nobody else. If you could just answer that because I've read the last few lines of that section which it does actually say that it will better support better. So I think the answer is there but I'm just declarifying because I want to give a bit of justice to the question. It is going to make it better because I don't want to spend anything that I'm going to make things better. Will these microphones be a bit better? So the AV program should improve all the technology that we have to deliver meetings. We'll certainly be looking and should be looking at having suffered these microphones for a number of years now. We should certainly be looking at what we can do to improve that in terms of the reasons for the challenges, I'd say they're threefold. So one reason is as you say, some of the capital projects that we have in our program are by their very nature. So to give you an example, we have the capital program that's entirely dependent on pieces being ended by occupiers and a new lease being undertaken to come out. So we don't know when necessarily someone won't renew their lease and we get a new tenant in. How the commercial property market tends to work is the owner pays for the capital cost up front and then becomes it through the rent throughout the life of the lease. Secondly, we are struggling to recruit and maintain in both engineering and in corporate property, which are the two principal areas that manage the really big expensive capital program. So bridges, walls, rivers, canals and that property are covered by those two areas and we're having real challenges in terms of recruiting those staff. So that is the main reasons why we're struggling to deliver. The final one, as you will have seen from some of the reports that have come back, like the MIRF. We're struggling to get things in on budget. So you set a budget by law. That's what officers can go and spend. We're going out to sender. The price is coming back significantly higher. We have to come back to council to get additional funding and all that takes time and therefore you struggle to deliver in the timeframe that you are hoping to do. And in terms of the other question, I will not have answered the question. Thank you. So we've got two recommendations there, which I'm going to move from the chair. Can I have a second to please go to the dining? All those in favour, please show. Thank you very much. We move on there to item eight, which is the HRA budget monitoring report, quarter three and there are two recommendations for two parts of this one recommendation. David? Thank you, chair. HRA is remained remarkably similar right throughout the financial year, but there are three things that I really want to highlight. The bad news first. So there's been significant challenges in the repairs and maintenance budget and it's significantly overspent, 1.1 million pounds. There's been a substantial number of voids and as members can imagine, it's a balance between having to spend the money quickly to get the void to be occupied and get the rents back. And so that that budget's been under pressure, but we've been reporting that since quarter one. That has been offset by two significant areas. Firstly, interest rates, again, the general fund pays the HRA for the use of the funds for its own purposes. And therefore, the HRA has attracted more investment interest than was anticipated when the budgets were set. And secondly, capital charges are about £350,000 lower than budgeted. That sounds like good news. But actually, the capital charges are allowed, we are allowed to use them for capital expenditure to finance capital expenditure and therefore, it's taking out of one and giving with the other unfortunately. So I think looking forward, repairs and maintenance is an area that we're really going to have to monitor closely going forward. We've taken some of the benefits in setting the HRA budget for 24/25 from the investment interest and therefore repairs and maintenance will have to be closely monitored and managed. As members will be aware, the more we spend in the revenue account, the less we have available for capital projects in the HRA. Happy to say any questions. Thank you, David. Hurt leaders, Councillor Mitchell. Just following up on what David said about the repairs and maintenance, as he says, an ongoing situation, is there a strategy in place to recover the situation and what timescale is that likely to take place till this seems back in balance again. Thank you, Councillor Moore. Thank you. I just wanted to take the portfolio hold and might report back on some of our conversations about the budget from the Council Housing Advisory Board, because we discussed this budget in a bit of detail, particularly about the non expenditure on the Santee Land maintenance in relation to trees, but also in relation to the issue of property maintenance because this is obviously the quarter three report, and then there was concern about people being able to get their repairs done during the last quarter and what the final out turn will be in terms of an overspend, because that would be a big demand for repairs this quarter because of the weather. So, it's quite an uncertain picture at this point because this is a quarter three report, thank you. Okay, thank you. Any other contributions, we'll deal with that in a moment, and there's no need to go into detail on that at the moment. Any other contributions from executive members? I'm reluctant to get into a scrutiny of what's going on with the Housing Advisory Committee, because I feel sure that is the role of that housing over. I'm assuming that some of this is discussed with them, and I think that is the best way, the best support of detail, but if you could just, and I don't want a lengthy report, just is these, they are these things being dealt with at the appropriate level of community. Thank you, Chair. Yes, they are being at the property level, as Council will know, we have taken on some other contracts so that other people can go in and repair, okay, over there, so we are dealing with that. The thing is, you know, about the costs. We need, as Dave said, we need to get the repairs done, and we do need to do the void as well to make sure that people move in, and also that we regain the rents. In regard to the housing board, there are reports done, and they are put up at the housing board, and if it counts more, which is to send an email, then we can answer those questions. So, this point engagement? Yeah, there was a question. Okay, so we've got the recommendations before us. I'm going to move those recommendations from the Chair. Can I have a second to please? All those in favour of the recommendations like to meet? Thank you. We now move on to agenda item 9, the Household Support Fund, Scheme 5, and here is one recommendation. David? Thank you, Chair. Yes, this is Scheme 5, which was announced on the 6th of March by the Chancellor in the Budget. It's a six-month extension to the Household Support Fund to run from 1 April 2024 to 30 September 2024. Given the timing of the announcement, the timing of the notification of the award and the guidance from DWP, we are seeking delegation to myself in consultation with you as leader and portfolio holder for Council Housing Development and Sports Services to agree the scheme to ensure that we're able to spend the money by 30 September. If we were to wait till the next executive and council, that would give us just 11 weeks to be able to spend and it's highly likely we would not be able to distribute all the funds. I can give you a couple of updates, however, that from the time the report was written. So we've now had an indication from Devon County Council that our allocation of funding may be £309,000 with £54,000 for administration of the scheme. But we have not yet had the official grant agreement to confirm this. Devon's required to send their overall delivery plan to DWP by the 10th of May, so hopefully that will be forthcoming very quickly. We have had guidance now that the support should rather than focus on one group, it should be broad to a cross-section of vulnerable households, including disabled people, care leavers and people with caring responsibilities. The team's currently working on the policy as we speak to reflect this guidance and I'm happy to take any questions. Okay, Devon, before I go to the leaders, some of that information about the £309 and about the grant agreement, we may be able to say something about the 23rd of April, the full council in relation to that. Yes, so and if we can't then as soon as that does come, I'll be asking us to do an old councilor an email, so keep up this page. Okay, leaders, can I submit? Thank you, Chair. In relation to 8/8, which identifies all the categories that you refer to and the extensive number, while some of them can be easily recognized from data banks held by councils, my concern is how to ensure those people who are really need this help of a safety net can apply and can get hold of this funding, rather than us directing it towards people, people being directed towards us, how do we ensure that happens? Thank you, Councillor Moore. Thank you very much. This money is welcome, but it's too little and too late and too short a period of time. It's six months people, we need to have more certainty about this. My question sort of follows on to Matt in a way. Do we have any data from previous rounds to inform the level of demand and trends? And were we in previous rounds able to fulfill all the requests that were made for the household support buttons? I think we need to know that if we aren't able to do that, we should be telling government that this is not enough. Thank you. Thank you. Any other members of the Executive Council partners? Yeah, I'm just echoing that this money is obviously really welcome. I was just curious about if it is 309,000, whether that's sort of similar to previous household support fund schemes? Ms. Councillor Williams. Yeah, following on from Councillor Parker, so just wondered whether once we get that amount, are we likely to get another topic? I believe we've had that in the past where Devon have kept some back and then topped up councils where it's been shown there's sort of a greater need in some areas of some districts than others. Thank you, anything else? Councillor Dunning? Hi, as everyone says, these funds are really, really welcome. In regard to finding the right people that are enabled for this, we have got records of people who've had these benefits before and the payouts, so you know, we can reach them. But in previous times, we have actually done things for food banks and made people aware of this as well. I'm pretty sure David's got more answers in regard to funds and whatever, but it is too little. We do need more and we do need to tell the government that we need more in that agreement, but at least we have something that we can give to people that require the extra funds and I know that it will be put to good use. Thank you. Just on that, the data could be made available as it not individuals and that sort of stuff about the amount, so that can be made available and what it's been like and everything else, David, if that actually that would be interesting data to give Councillors totally agree it's not enough money. I can show the members together with people watching that definitely Labor leaders have been pressing government and making representations, hopefully, to a potentially new government about these sorts of issues. Really, we shouldn't continue to have these sorts of things. Everything should be properly done. So in view of what Barbara Councillor Dennen has said and we can get that data out once we know a little bit, because yeah, we got sounds good when I know it's being spent. I think it has been over the time, but we need to know that. So we've got the recommendations there. I'm going to move them from the check and have a second to please. All those in favour? I assume that was chair, that has been carried. Thank you very much. I'm going to move on now to item 10. So this is for the climate adaption strategy for Devin Cornwall and the oils of Silly and who I got dealing with this one and take a rest, David, Victoria and David Bartram. Thank you Chair. Thank you Chair. So this report is endorsing the climate adaptation strategy for Devin Cornwall and the oils of Silly and the purpose of the strategy is to set out how we can create the conditions to adapt to climate change across the wider region. The strategy is being produced by RSK, it kind of shows on the front cover of the strategy and it's with support from the Devin Cornwall and oils of Silly, climate impacts groups, but the mouthful. And the group are coordinating regional action on climate adaption and to improve resilience across the region. It's myself from the City Council who sits on that group representing the organisation and the city. The group is chaired by the Environment Agency and we meet once a month and it just so happens that we met this morning and reviewed some of the risks that are included within the strategy. The document includes a risk register, it also has the adaptation plan, action plan, all of these will be reviewed in five years time. When the document was put together, there were five themes that were scored as being the most severe for the region and again again this is covering the whole region and this is around river and surface water flooding, sea level rising, reduced water availability and temperature change whether that be hot or cold temperature changes and also those cascading impacts such as multiple hazards that conquer at the same time or sequentially. Within the strategy there are 64 impacts that have been identified and evaluated and those are across five sectors and 18 are severe, 28 are major, 16 are moderate, one minor and one negligible and those sectors have been the natural environment, infrastructure, health and the built environment, cross-cutting, business and industry. Local authorities such as Exeter will really play a strategic role and an influential role in comparing our communities, businesses, stakeholders for the changes ahead. The City Council will draw in the actions from the strategy to inform the work of the next zero team and when appointed the new program manager for Citywide Net Zero. Thank you. David, David Barchan, do you want to add anything? I think I was just going to say the report probably unsurprisingly doesn't tell us anything that we haven't been talked about for the last few years so it talks around wetter winters, hotter dryer summers and the impact to see that will rise. So the wetter winters for us, warmer wet winters, Devon and Cornwall as a whole is really susceptible to flash rainfall events and heavy flooding as we all know. The hotter dryer summers, we've seen that impacts on water resources and as we've seen for the last couple of years we've had water restrictions in place and the sea level rise for us impacts obviously on our coastal communities but also on coastal erosion as well and that's combined with the stormy nature of the weather patterns that we're predicting. I don't think there are any big surprises in there. It seems that we've known about at some time but it's sobering and the actions in there are very important for us and our net zero team. Thank you, David and Victoria, leaders, Councillor Moore. Thank you very much and to feel work on this. It's really important. The report is again, another sobering read setting out the impacts of climate change which is here and affecting us already and in the report it says that local authorities, a partnership with Defra, need to plan for and implement climate change adaptation at a local level and that relates to some of our statutory functions. So in terms of this recommendation that's coming to Council and that we endorse this as a council, can you, can the executive share their thoughts about how these measures set out in this five-year strategy will be incorporated into our new local plan that is emerging because this seems the most relevant statutory function that we do that has the biggest impact. Thank you. Councillor Mitchell. Again, I'd like some knowledge of what the, if any, the statutory function of this document is, it's just an advisory board. Are we signing up to it? Do we have to agree to it? Does planning implications and other implications in the longer term? And I was partly excited by the idea that I need a map to tell me where Devon and Cornwall is on page 99. I haven't realised before where Devon and Cornwall were, but I know no thanks to the map. But I was interested in it. There's a lot of hard work on in here. It relates to the net zero and as you know, different priorities and different have different timescales. Those going for 2050 have a different horizon. That's going for 2030. So therefore, the priorities are different and the timescales are different. And I just wonder how that fits in to this document and the timescale it is thinking about. Okay. Thank you. Any other members, I'll come back to you at the end to Councillor Parkhouse. Any other members wish to talk about it? Okay. Councillor Parkhouse. Yeah. I just want to thank Victoria and David for working on this with the RSK courses of the report. I think it's important to note that one of the first things I asked when I saw this is, okay, what are we not doing? Is it saying we should be doing something that we're not already and the answer is no, which I was glad to hear. And actually a lot of the recommendations within the report and the action plan that targets local government on more county responsibilities and statutory sort of responsibilities of that council. I think it's a new report. It's good to mention as well that it isn't one that we've had every five years. So this obviously covers until 2027 and hopefully we'll have another one then that will be the next five years that follow that. Climate adaptation is really important and really it is quite sobering. Reading is quite scary. We know we're seeing that. We've had a lot of rain. We've had a lot of droughts. It's not something in the far distant future. It's something that we're all experiencing now. So it is really good to see that this report and the organisations are taking this seriously and something that we can as well take up with our new external net zero manager who we're in the process of sort of hiring. And this can be something that we can look at, especially the the parts that are also focused on the community groups and individuals and what we can do as individuals like installing rainwater in our gardens or you know things about fitting insect screens because it's going to be more mosquitoes because it's hotter things like that. So it's it is a really important document and yeah I'm happy to end also. Okay, you mentioned mosquitoes and and quinines always an answer to that and you know where quinine can be found, can't you? June in time. But we'll move on. The statutory functions, I think that's quite important what Councillor Moore has mentioned Victoria and could we have some sort of feedback to Councillors or somehow to say here is this report which is good but what what is our to-do list as a consequence as a consequence as a this report right and how that fits in with what we're doing and also with the local plan and I'll give you a few moments to think about it in sort of we'll mention it when we come up to item 14 the consultation on local plans we'll give you a few moments to think about your answer to that on how this can inform local plan in how this would be used in reference to it and therefore it's not just another policy document on the desks with all the other policy documents we have over a range of things. So if I think about that in a minute and if we can I think that would be helpful Victoria. So on that we've got two recommendations which I'm going to move from the chair. Can I have a seconder please? All those in favour. That's unanimous chair that has been carried. And before I go on to item 11 welcome to the meeting Councillor Wright. Come and join us. She's not deliberately late. Councillor Wright is one of these strange Councillors with a real job and she's coming straight from work so we always appreciate that. So we're now on to item 11 which is the Council's health and safety at work policy and there's two recommendations here and it's Simon Lane to talk us to. Thank you Chair. This is a legal policy that we are not required by law as our or major employers who have employees of more than five people. There isn't any major changes to this report other than administrative ones that are outlined in section 8 which largely just destroyed the governance arrangements that have changed in the last 12 months through the change in chief executive. Every two years, am I right in saying that? Any member wish to make a contribution? No. Okay. So we've got the two recommendations. I'll move on from the chair. Can I have a seconder please? All those in favour, please. Thank you. Agenda 12, this is members training and I want to come straight to you, Bond, to talk us to the one recommendation that we're noting this report. Yes, thank you very much. Leader, so this is a quarterly report I bring for members information which shows the progress of members training programs that we have and deliver. I'm really pleased to say that again, Appendix B shows that we have high levels of satisfaction. So 59% of members that attended show up, they are either very satisfied or satisfied with the training provided. Nothing below that. So I think there are four members who didn't turn their forms but otherwise members are either very satisfied or satisfied with the training provided. And Appendix A in the report sets are at the attendance levels for all the sessions provided. So you'll see the average turnout is around 44% and to my mind, that means me and my team need to do a little bit more work to work harder to make sure that the training sessions are more easily accessible for members. So we will be working with the Councillor steering group to see how we might improve the offer that we give to members. Finally, I just want to draw members attention to Appendix E's which sets out the training provided by the SSS or the SS training platform. You'll see what was on offer for members in that list and you'll see that safeguarding and GDPR was particularly popular with members and a 44% turnout was made for those. So really, that's all I have to say. I'm very happy to take questions. Yes, thank you. I'm impressed that members are satisfied or very satisfied. That pleases me leaders. Councillor, can I have some more one to do? Fantastic, thank you. Can I have some minutes or are you going to continue the theme here? Yes, so 100%. I was quoting the average number. You'll see it in the same way. And you were one of the lucky students? I'm sure if I may say so. So we are constantly working hard to improve the offer when we have two members. We're now looking outside the organisation bringing trainers from external and we've had some really very popular, very informative sessions where members really did get stuck in, got involved in the detail in the meeting. I do hope that we absolutely will continue with that. Okay, any other members? Councillor Williams. It's also just a little further clarification on the training, the online training in Appendix C that's on the—I think it's a county council website that might be Laura. Yes, so for example, that's for in a particular quarter, because I know that although we've got, for example, North against Misogyny and in South Subculture, I have done that training and I think that was in a previous quarter. So that sort of training is for people. It's sort of like a pick and mix and you can do it in your own time if you feel you've got time to do it and it's appropriate, whereas I think with the first two introductions, it's safeguarding and GDPR, that's where we were recommended to prioritise that training. So the other, it's there for you to do if—yeah, so it's although the low numbers don't look good, it's not a reflection on the fact that people are just not doing it. And Councillor, I'll come on to you at the end of this portfolio. Councillor Rife. Councillor Fulm. Thank you, Chair. Just to say that I've chaired three or four meetings of the steering group this year and we sought responses from all elected members across all the parties, got 20 good responses. We saw an 80% positive response to the training and a record number of attendees was very positive. Perhaps our role as the steering group was to look at the 20% you still have questions to ask. And with that in mind, we agreed to monitor the training provided for licensing and planning. And I believe there are some changes that are in place for those in the coming year, which I'm pleased about. The request for external speakers has been being taken on board for more interactive sessions and more variety. And I think the other issue we discussed was about the timings to make it available to our as many elected members as possible. But below the overall a very positive year would be proactive about the things people weren't happy about as well. Okay, before you come in, Don, I don't think there's many questions there. Just a remark about the SSS training. We were told as Councillor Williams said which ones and we've done them. I found them quite, they're interactive, which is good. You can drop in and drop out of it because it's safe, which is also good. So you're going to say, always have past five, I'm out. I can't get back at this particular moment. I can do it when I want to do it. And it would be nice if there was some sort of option similar to that, and I'll cost this a thing in relation to all it in governance, licensing and indeed planning. Because it's training whereby you have to respond to a few things and get them right. You go back again and actually get them wrong once or twice in such a bad idea. Because it reinforces it when you're going into the next next one. And it's a bit better, I prefer the training as opposed to turning on your Zoom, turning your camera off and going to your T. You're actually, well, I feel sure people don't do that. But I feel sure you can go for it. You can do it when you want to do it. And I do like that interactive training. And I think that would be a good way to go for it. That was my thoughts on the matter. We got one recommendation to note. I'm going to move that from the chair. Have a second to please. Pair all those in favor. That's unanimous chair, that has been carried. Okay. So we got item 13, which is a livable exit of a place-making charter and pre-application charges. And we've got a series of recommendations, four recommendations there. We'll read them out. But we've got Ian Ian's going to talk us to the paper and the recommendations. Thank you, Chair. So the paper in front of you is looking to introduce a new charging regime for pre-application advice on major planning applications. So that's, if it's residential, that's over 10 homes. So it's not dealing with the minor sort of household type applications. And to frame that new service, we're also seeking support for a new charter, place-making charter. So as I think everyone knows, we, we could provide a pre-application advice service, but we don't charge for that. In the past, the Council did want to encourage developers to invest in the city, hence offering that service for free. But by charging for that advice, we think we can provide a more proactive service and equally encouraging for developers. And whilst being consistent with neighbouring authorities as well, who obviously charge for that service. So the report for you tonight summarizes the consultation, which we undertook earlier this year on the draft charter and the pre-app charges, and is seeking recommendations for executive to seek for Council approval for both. The also the recommendations there are seeking some delegations to make some minor editorial changes before publishing the charter on the Council's website. But also really importantly, because the charter is a live document and will be kept regularly under review, it's also seeking further delegations to update it as necessary during its lifetime. So there's a few issues I'd like to highlight in the report. All of the work that is involved in pre-applications and in the charter itself, it's all based on engagement and collaboration. And that's to continually improve the service that we offer to people who wish to submit planning applications. But it's also, in that sense, it's helping to build capacity for officers and members to understand the planning process, so that links into the training issue that was discussed previously. It also, the elements of the charter also follow best practice and guidance that's out there in the sector. So we're not reinventing the wheel, we're just following that good practice. Work was actually undertaken in terms of the pre-application charging, workers undertaken to benchmark those charges, and there was also some soft market testing done with some consultants prior to launching the consultation. The fee structure itself is in three broad bans, reflective of the complexity and the need for specialist advice and the income that will be reinvested to improve the quality of the service. So there is a detailed summary of the consultation responses in the report. It's perhaps not that surprising that the level of response was very low and generally unfavorable. The new income stream will be reinvested to enable us to provide a better service for developers and improve some of the outcomes from the planning process in terms of design quality, but also speed of decision making. There are various elements of the charter already being implemented as well and followed as a set industry good practice. So we're just looking at implement those areas of good practice with the additional resources that the fee generation will bring. There was also as part of the consultation there was some criticism around the limited scope of the consultation. I think what I would say there is that the consultation was very targeted to a specific group of likely users of the service. So the number of applications that we received that the major category are quite low and of a particular type mainly through developers. So we targeted that group rather than the general population of X and which wouldn't be affected by those charges because they don't relate to the smaller scale types of application. And that's all I'd like to say really to chat. Mate, thank you just to say on the recommendations. Third line of two for after development, can you put stroke the leader please? Because at the moment I've had appointed anybody I'm caretaking it just to case something happens between them and the second of May that you need to do something that you've got the delegation. Shorted leaders. Thank you. I welcome this proposal. We were supportive of it at the beginning. Putting it forward, I understand the idea of 10 homes plus that's not an issue. The only issue I've got with the layout of the structure you might be able to amplify on this, I can see a difference between the developer with 15 homes, what about the one with 300 and 350 plus? Are these flat rate charges or is it the intention that the one with the 12 homes will pay as much for a standard state one fee as somebody with 350 is a flexibility in the system to charge by the number of units being produced because obviously that would generate more time in regard to that. You talked about benchmarking. When I initially did some research on this, I looked at Plymouth as a prime example of a neighboring city under the control of the same party so that's a useful one. To benchmark, what cities did we benchmark with and are we comparable with them? Thirdly, do we need to build into the recommendation review periods for these? Is this something that should last three, four years and then be reviewed or should it be a longer or shorter period? I think there should be a review built into it to see how successful it's been and whether it needs a lending because the market circumstances at that time. Thank you for canceling more. Thank you and welcome the implementation of this approach and charging. I'm interested to know, because obviously one of the outcomes we want to see is an enhanced planning team and that's really good and it's very thoughtful in here, but are there any risks to other the delivery of other planning applications in terms of decision making and time fails and stuff? How will it improve the capacity of the team not dealing with large applications? Was there any risk because there's also will be skewed? So that's a question about risk. In some of the feedback, there was an issue around community engagement and it obviously highlights the fact that there's a developer's form and obviously I understand you need to have good dialogue and relationships but how are we going to formalize and improve community engagement and another point that was picked up was around the issue of how this relates to the democratic process and how this will hopefully enhance decision making processes. So well as a matter of the team, the PPA's, the planning agreements and the design review panel reports be published so that Councillors and the public can see what has been said and agreed and advised upon. Thank you. Any other members of the executive wish to say something? Councillor Williams. Thank you and I really welcome this document and thank you. I think previously there has been perhaps a misunderstanding by the public as to the sort of pre-application advice that the planning department has given developers and they misinterpreted in terms of thinking that the developers are working hand in glove with planners and it's not an independent decision then when it comes to planning committees. So I think anything that we can do to help clarify the purpose of this that it's beneficial for us, for the communities and for the developers to actually working together to try and help developers come up with an acceptable plan and it also saves time when it comes to planning committee as well so it has to be welcomed. One of the concerns I have though is that when you have a developer paying for this advice and then the planning application is declined or refused by planning committee that does that sort of put us in a difficult position at all in terms of that planning advice that we have provided that can be challenged then as well we pay down money and we still haven't got it through planning committee so it's just that sort of clarity that as to the level of that as value. I think you'd cancel the parkers. Yeah thank you Councillor Williams because that was one of my questions as well and my second question is that so it talks about sort of timescales and you know if someone goes for a standard level scoping level whatever it's got you know timescales for you to respond as officers and contact within a certain number of days and then meeting within a certain timescale is that something that you're already offering for these pre-application meetings or is it going to be like an extra I guess I'm asking whether this is going to create extra workload for officers and especially in the planning team which I'm aware is under a lot of pressure and stress for lots of other directions. Okay anybody else? Councillor Wright. Thank you. Could you please expand a little bit on how specifically the fees will be reinvested back into the planning and I know you said that they would be but if you can be specific as to how that will then help the planning team and applicants be able to get things through quicker and more efficiently that would be brilliant. Thank you. Okay just a double question. We've got a couple of points there. Ian I would be very surprised that those people you consulted didn't raise that issue about 10 or 15 as opposed to 350 so if you could let us know about that be very surprised that none of them didn't mention that. The bench and mark of cities you can get back to us about that would be interesting to see what a lot of other places and I don't want you to go through them all tonight but if there's a document you could point us to I think that would be quite interesting as for whether or not we need to put anything in about a review or do we review it when we feel we need to review it. Publishing outcomes and that sort of stuff certainly to Councillors I would have thought, as opposed to to Councillors they would be entitled to ask for this sort of stuff even if I was in confidence but could it be made public I don't know or whatever and the risks I think Councillor Williams and Park House spoke about the risks what is the impact the risk to others and other work we're doing and the beneficial sort of thing and is it as simple as no win no fee? I don't know well you know is it about that. So there's some interesting points that have been raised in the discussion which some you can answer now or certainly before this 23rd of April when we take it to even if that was a email to all Councillors so we would have that information because there's some good interesting points there. If you can help us now please help you. So I think the issue about I suppose probity and decision making that the report just set out the sort of legal framework for charging for pre-application fees. So I won't repeat that but it is covered by sort of process and legislation and it's a very well established process. What effectively what you would be paying for is a quality of service but not a decision the decision process entirely separate. So the advice that officers would give us part of the pre-application process is the kind of advice that we already give. What this would enable us to do is is be more I guess take a more project management approach to that which actually then helps in the resourcing of this. The government guidance does encourage the opportunity to publish things like planning performance agreements and we would do that we would publish them on the website in terms of things like design review panel letters. There will always be quoted in officer reports. We don't normally publish the actual letters but we would effectively quote from them when we come to report those applications either to committee or on the delegations. I think the issue about difference between diverting resources this service would be very much contained within the major projects team and so it would help that team to focus on the larger more complex applications, enable the team to undertake a more sort of project management approach. So for example with a PPA type approach if we could ask for the applicant to effectively fund that dedicated case officer and that would enable us to backfill so that wouldn't take away from the performance from the rest of the team and it certainly wouldn't affect the planning team which deals with most of the household applications because it's self-contained. In terms of the benchmarking we benchmarked mainly the neighbouring authorities if I'm honest we kind of look we'll look at whether cities as well Plymouth for example we'll look at what they what they do but it was done in a kind of a it was done through a kind of sieving mechanism really so we didn't look at every single authority we will look to the certainly our nearest neighbours and what they charge. Yeah so with the sort of approach to a flat rate that doesn't vary depending on the number of homes if that if it's a residential scheme what it's trying to do say there's there's a basic offer which is a meeting and some advice a more structured approach which would carry the larger fee and that's where you get into regular conversations providing detailed responses etc and then the final approach would be through that planning performance agreement which would be a more of a bespoke arrangement based on that application so it's it's trying to reflect the what we actually provide whether it's a 10 unit scheme or a 200 unit scheme it's the level of service that you're that you're that the applicant will be seeking and it's and it's reflective of that. Thank you and just just to confirm I don't think it happens so much nowadays but I'm going back several years when I was on the planning committee before we had iPads and everything else could come in here and see the planning officer and see this application so that design report which you said would be referenced I could come in and say look you've referenced that in that any chance of me seeing the file and they used to they used to dump a big thing to say get your laughing gear and that and they would say so there so there is an opportunity I don't I don't cancel this in particular to think because they are entitled to information which isn't always necessarily I want cancelers to feel that they will be over access to whatever information they feel particularly if they're on the planning committee if they're not they still may like to know it they'll see it but I still want to I would imagine if you just need to say yes that they could still come in ask for that and that's that that'll do so I want to assure people that that information is there and regularly available to counselors to help them make their decisions so with that in mind two four nine three after the government I'm going to and move as amended slash the leader so with that three is it in there yeah and in there as well please well done Mark I knew you were here for a reason thank you I hope I'm about to ask can I have a seconder for the amendment please oh there we are we've got one and so I'm going to move the recommendations as amended all those in favor of the recommendations as amended please show recommendations to have you carried as a thank you very much we'll move on now to item 14 which is the ESSA plan full draft consultation reporting and we've got a recommendation here that we note the content and I did make reference to the issue about the climate change and I think from that that is cold for flooding if you could let us know something about that and how it will inform any plan we go forward or if it needs to or if it's already there leave you to come into that show Ian please so I'll start chair and then I'll I'll let George explain some more of the detail about about the consultation and I'll try and answer that question about about the climate strategy as well so the executive is recommended to note the report which is a very detailed report about the consultation just one or two things I'd like you to sort of focus on for a handover to George first thing to say is that this is the third major consultation we've done on the plan during its lifetime this is also the first full draft of the extra plan that we've consulted on so it has all the policies proposals map and certifications that you'd expect to see in the final version of the plan that final version by the way we'll be preparing that ready for a further fourth consultation later this year before we submit it to the planning inspector for full examination the consultations that we we've undertaken this time also follow the work that was done on the first outline draft of the plan last year and that that included the 12 week online consultation with exhibitions within person events like to think as well we did a little bit more we even ran coffee mornings for this for this consultation and we were also really assisted really well by the community builders as well so all of that work was done as part of that I'll hand over George in a moment just to explain more about that and also some of the highlights that came out of the responses to the consultation I think in terms of the the the climate emergency strategy that is a really important document it'll be part of the evidence base that underpins the extra plan it's also I think worth saying that a lot of aspects of that document do relate to the the extra plan in the land use sense so things like sort of transport infrastructure health jobs all of those things are relevant in terms of what the what the extra plan will do so that in a in a sense it does look to implement some of those strategy recommendations where it packs on land use planning okay George George and you try to at this stage thanks thanks yeah um just a little bit a little bit more um Ian said some of the or gone over some of the consultation activities that that we went through this for this consultation um we we did add to and slightly vary some of our consultation engagement methods this time we use slightly different venues we did some coffee mornings to try and engage with a variety of people as Ian said we used a large number of quick questions to try and give people a quick way of informing us on their views on some key items um we use social media a lot more particularly instagram towards the end um of the consultation um and for the first time we had a full audio version of the documentation online so we we're trying to push the activities that we do to widen that engagement as best as best we can um I will summarize because the information is in the report we're just a a few a few summary points in terms of the consultation in in numbers the total number of responses we received to this consultation was nearly 2,900 from around 1100 respondents so people can obviously respond on various parts of the plan leaving more than one comment we spoke to more than 500 people at the exhibitions and another 100 at the coffee mornings the five coffee mornings that we that we linked up with and the website received more than 11,000 hits during the 12 weeks um I mentioned the quick questions so these are a way of um teasing out some of the high level issues that are part of our strategy within the plan and understanding people's views on those and we received positive support for um all of the approaches that we set out in our in our quick questions particularly in relation to energy efficiency renewables um high tech business and training um and increasing a variety of uses in our city center we also received firm support for um our brownfield approach um including an understanding of potential higher density wear appropriate and we also delved into building heights a little bit more so they're quite high profile matters and issues currently and but we received firm support for that element of the strategy is articulated through our quick questions um if we please now i'm not going to go through 61 policies and how how well or otherwise they receive but um 41 of the 61 topic based policies um were well received that is at least 50% of the responses identifying support for them and that included the spatial strategy which is our overarching policy which drives the wider content of the plan and how we will meet our development requirements that's a that's a positive endorsement of of that approach and then briefly in terms of the sites um members will remember that we had a variety of sites within the draft plan so six strategic mixed-use sites 18 predominantly residential sites and four employment sites the sites with the largest number of sponsors tended to be our live of an extra site of our larger brownfield sites um in addition to a proposal at xbridge's retail park um so those large-scale brownfield sites were generally um generating and yielding the largest interest um four of the sites received um 50% or more of general support all of these were brownfield development sites four of the five sites which see which received um the least level of support um with greenfield the other being the xbridge's retail park site as as i've already said so again that that demonstrates interest a in a particular site but it also suggests an over overarching support for a brownfield series of site as opposed to greenfield which is key to our development strategy um the report sets out a little bit of um of information comparing uh the level of responses uh to the full draft so this consultation with that which we ran previously um there was a slight reduction in level of engagement um and as i said when we reported to scrutiny strategic scrutiny back in marches it's quite difficult to know exactly why that is but it's probably as a result of the consultation taking place later in the year in the poor weather particularly that um that various the reverse storms are running on the same day as some of our exhibition of intuition help there's probably an element of um people feelings that they've seen a lot of this content previously although there was a lot of new content a lot the site material was quite similar um there's also a number of other high profile consultations that this council but others have run um at similar timings and i guess that plays into potential consultation fatigue as well we were monitoring um our level of engagement throughout the process and that enabled us to up our efforts particularly in terms of social media towards the end which kept our response rate relatively high which was positive um in terms of next steps um Ian's already covered this but we will use the uh the responses and the analysis that we've included in the appendix that we're seeking to note this evening to inform the next stage of the plan which should be our final draft that will go alongside our evidence preparation um efforts that we're currently undertaking um and also alongside continued discussions with members through scrutiny committee and uh planning member working group as we're already doing I think you drawers leaders sorry no no i was deferring to my colleague first thank you um thank you this um this is i don't want to thank you because this is a huge amount of work i really recognize that appreciate that um and it affirms the overall approach which is good but it does highlight that there are a number of issues that not necessarily compatible with one another which do need some robust um discussion and decision within the council before that next draft now in discussion with new leader we agree there's going to be a workshop and you've talked about some discussions that the planning member working group but that doesn't have any sort of formal policy influencing status i am very concerned that it's proposed to go to one scrutiny meeting only as one item on a number as with a number of others in one meeting so i know leader that you also you don't get involved in scrutiny but i do feel that in the new electoral year we do need to have an agreed process for members to be able to form and shape the dress sum of these strategic issues that are highlighted for example about the protection of nature the nature of the density and the heights the issues that have been highlighted about how we um house our students within the city um and some of these other issues that you know that have come up because the consultation is not a referendum it's set out the approach as affirmed and approached with the community but we actually then need to take decisions and directions based upon that before it gets presented again fact community thank you just add on for what council more said i almost feel this is like one of those football matches we're gonna for our program for a 90 minutes actual main event that we've spent a lot of time leading up to this with consultations draft second drafts and whatever and i'm looking forward to the main event when i can get my actual as an elected member have a full discussion on the final draft that we see because i think as with everything else that there's so much that is good about it and normally would not there is not controversial in any sense of people would assume this is a natural way of thinking in the way a local authority should progress but i think it's only as council more said when i can jigsaw puzzles i think we put all the component parts together do you see whether it's a friction or conflict that needs resolving i look forward to that stage when we get a briefing by members and then at a full council can debate whether the draft is as we would wish to carry carry forward and i do thank george being a member of planning working group on the chapter by chapter and character we had and capsule Williams was there today when we talked to an employment city city center neighborhood areas etc and that was helpful and that but in a way that was the right platform for that sort of discussion because it doesn't take place in scrutiny in that format or a full council meeting in that format so i i do push uh with my fellow uh co-leader here that we do need some forum where members can look in some depth of this not in an adversarial way but to actually go through improve their own self-knowledge of the local plan but also then when we come to make the decision in full full council it becomes a corporate decision across parties and doesn't become in any sense a political issue thank you okay any other leaders wish to um respond to come in uh council Williams um but i just think this is a fantastic uh summary it's very readable it takes a very long time it's very well presented and i just shudder at the thought of having to process thousands of responses from various groups in the public so very very well done and congratulations to the team i'm somewhat alarmed by the comments that have been made in terms of having a debate you know a council about this because really we should have sorted out any sort of input from a member well before then given all these different stages in the consultation and the consultations are there not just for the public but for the for members as well so yeah so um yeah so i just think that um we're moving towards this um for me i'm not concerned that the level of um feedback and comments and in the second um consultation is lower because i think you probably just did a very very good job um uh first time around you know i mean really hitting all the buttons doing all these different uh styles of consultation going to different venues just a huge effort and thank you so much for doing that because it was a considerable amount of time for the team to be doing that to make sure it was done properly that i just got one suggestion though that when you have these sorts of consultations and you've got the next draft the next frustration it is really helpful if you can just pick out where the key changes or differences are because it then it might just help people engage a second or third or fourth time if they know that they might have been there was something specific that they were interested in it's just helpful to be able to focus um you know and help individuals to get and look at it again so that's my comment thank you. Councillor Denny. Thank you, Leader. Um again i'd like to thank um the staff or the hard work that's gone into the consultation and can i say it's a good consultation perhaps democratic council could learn how to do a consultation because this is really good okay but what i would like to say is it's the thing that has come out of this report of the consultation for me is that it's been the residents that have really taken part in this and they've actually um landscaped this consultation okay and they've been taken notice of which is really really important so i'd like to applaud them so far for doing this because it's really important and i know that the residents are going to fail so they've been listened to in this report and um you know i just think that that should be mentioned thank you thank you any other member well just to sound a couple of points here this is important and when we talk about the next steps which is on page uh through to the uh papers which it says that it is to inform the next stage of the plan making process i agree Councillors have a role in all of this they are elected by lira communities they are entitled to speak on behalf of the communities however we are at this process listening to the public not not directing them listening to them in some of it now the planning member working group or in these chapters put to them which are informative sorry i wasn't there today but i'm assuming they are open to all members to attend should they wish to attend it will go to scrutiny and so what i'll be asking in my role of caretaking this up until me anyway in relation to i want a complete process identified to Councillors as to how we will be taking this forward and how Councillors will be involved in all this whether it's through scrutiny but i remember working group a separate brief or whatever how we will be listening to Councillors on to have their input because they will be representing their communities they are elected to that not that they have some special status above a residence and all that but they are representative and they need to speak in that way so we will try to do that uh to fit in with what we are required to do as well in the process but even then if not as a Councillor as a member of the public you can get involved and i think i did do a couple of those quick ones um of that because uh that sued me and but uh to do it quickly but so that's what we will do and i will try to get that out to members within the next whether or not i'll have it for the 23rd to be able to say a council i think we need to resolve that but i'm trying to give that assurance that we will be involving Councillors at the appropriate time and they've got it all in front of them and not at a time when it's too late either so uh with that those are the recommendations can i have a seconder for the recommendations please all those in favour that's unanimous chair that has been carried okay and now we move on to item 15 and thank you JP and James for enduring the meeting thus far and we'll come on to the Mumford community well being the hub and there's two important recommendations here and it's not quite frightened me the amount of money that's quoted in the second recommendation but you'll explain all of that to us JP thank you chair really appreciated and we've got a couple of slides to go through some of the key points as you imagine with a with a um a project that's like i just wanted to make a quick clarification because it's really early on so 1.1 it says in February 2002 it was 2022 where it's taken a while but not the not not the extra 20 years so just want to flag that before we start it thank you just wanted the opportunity to go back a few years um with the kind of high level um response from the community about what they wanted to see in terms of the vision for health and well being one for them particularly at the centre our previous engagement which had over 600 responses from the local community um told us that they wanted to develop and that brought the community together to improve health and well being a local residents look um really important they came through loud and clear was the connection to that open space so how those buildings at the moment necessarily lend themselves to people walking through and accessing their beautiful countryside at La Guar Valley and the pain pitches in the green circle um and finally really importantly having a voice um to develop the facility for themselves so that it was felt that the one-third community wellbeing hub was for the residents run the sport centre which at the moment largely feeds people from outside of the local area um since February 2022 um we have been busy through the living move team and colleagues next to leisure and the community centre trustees to deliver a program of work to get us to this stage ahead of formal planning um facilitated a community led vision um and there's a there's a website link there which is called the information of the engagement that we've done over the last two years um you'll see uh through appendix a little business case um we've done in-depth community um engagement and design with the trustees we have a a completely new set off trustees at the centre which are helping us guide through the the co-design work and also working through the options of what a future management model on governance arrangements might look like for for the facility there's been a full suite of technical investigations and surveys as you would expect we've completed Reba Stage 2 and we're currently progressing um alongside our stakeholders and planning colleagues and Reba Stage 3 design um we will circulate if you haven't seen already a link with the fly through video that our architects have prepared um and we've also very very recently in the last three weeks delivered further pre-planning engagement sessions with the local community you've got the chance to see those videos and the designs that I'm just about to walk through um this is the current building with the leisure centre on the left in red the community centre on the right in yellow the smaller blue square in the middle is the youth centre and the larger blue rectangle at the top is the existing gym and around the blue dotted line is the current um large area of disused changer rooms and on the left the white block there is the multi-use games area we're proposing through these designs uh to retain the community centre and the leisure centre buildings with them being redeveloped throughout with a long yellow building through the middle is the redevelopment that brings the whole site together uh with one entrance one reception and a cafe that opens out onto the green circle and the loved world valley just got a few visuals to um walk you through here this is the view from the loved world valley in the green circle with the multi-use games area there on the left and the community hub there in the centre um lot very different to the mister that you get at the moment um that's the current front of the building uh you can see the joint reception there um from the left hand side as you enter um into the area and then on the right hand side you move around towards the car park um and the white structure on the right is the what would be the new um the new gym rather like this visual I guess this is what we're trying to deliver in the local community that central space where people come together to connect to meet each other uh to get access to to services and to be guided into the area the building that they might want to access be it leisure be it youth or the community um that is a current proposed design we're going through technical consultation with sport England and other stakeholders as we speak but that that's the floor plan that you'll be able to see once that in more details the slides are circulated i've lifted some high-level information from the report around the finances which highlights the capital cost of seven million pounds based on current forecasts and then in terms of the revenue forecast that's highlighted in the table at the base um which identifies uh identifies a five-year business case which demonstrates um a revenue of 51k um by year five finally in terms of next steps we're proposing to continue with design development sport England not planning colleagues ahead of formally submitting the planning application likely to be in june we've got ongoing conversations with funding partners including sport England um we will continue to work with uh it with in our co-designed approach with the trustees and leisure colleagues on a monthly working design group and there'll be ongoing community engagement through the trustees and also our local community cox group which is led by one foot residence so thank you chair thank you JP is there anything you want to add at this stage or thank you chair no okay uh leaders thank you very much for this and it's an elegant solution i think something to the middle without having to knock everything down so so that's that's very good and um just had a look at your business case um i'm just um in in the report it had a number of different options in terms of the approach to governance arrangements and the options for legal structures and so i just would like to know how that issue is going to be resolved you know who's going to make the choice about the option and how would the community be involved in that and once that is resolved um the organization responsible for taking forward this project because we've seen in year one is going to need a substantial amount of working capital um in order to cash flow that deficit during the first year so in terms of your next steps taught extent will um looking for that working capital be part of that because we don't want to set up a new community organization for them to struggle during that year with what becomes profitable and all then have a problem with the council having to bail them out and that is a helpful way to go but otherwise thank you very much for your work so far good for you and Councillor Mitchell just a question on relation to capital funding for this project um what percentage of the capital requirements do you think will be met through grant funding and will it be a shortfall okay thank you any other members want to say something. Councillor Denning thank you. Yeah I've just broken this mainly because I haven't lived in um the area for um well since 1975 I moved into a bit of growth can I say and I was one of the first parties to use the One Food Hub back all those years ago and it was groundbreaking and it made a lot of difference to the area um I think the One Food area is one of the most deprived areas that we have in our city it deserves this um new hub I have family who live in the area and are quite excited about it and all I can say is we really need to support it and I do know that you know we're looking at the figures it's a lot of money but it is very achievable and I know that the people of One Food and St. Louis along with a grown burnt host late in all the areas sort of it I'm quite excited about this and um well I can say is you know good luck and I hope that this venture really really um goes forward. Thank you any other member wish it can support us. Yeah I'm obviously got a bit of a history with this one and having this portfolio last year so it was really great to see this all come through um and especially just echoing what Councillor Dunning has said about um the value to the residents I think this is going to be a tremendous social value to residents living in the area it's not um necessarily a massive profit that we're going to get from this centre but um you know it's it's more the community benefit and it's the social benefit the benefit to people's physical activity the benefit to getting more people into the green space into the um green circle and accessing those spaces and making that um the centre a bit more open as well in terms of um tackling that tricky and social behaviour and the area and things like that so I think um yeah just really great work and um yeah it would be great to see this come through fruition and um because it's such a fantastic project. Thank you everybody else you know well just to say on the point two because I don't want to get too much into hearing about business cases and everything else like that uh two two make talks about the potential funding options and so what I would intend to do is to hit disappointing for Councillor Wood because I think he would have loved to have been here um this is part of his baby and started I know back when I the sport and the communities it was important then to bring forward and to engage that community to feel that they're part of something as opposed to have something being done to them if you know what I mean and not not thinking that that was the place that they should go but no they can hopefully with this so we need to interrogate that business case because business cases uh you know 51k um after five years sounds good uh you know so as we all know a lot of business is grant funding if that can come in and all that sort of stuff but sometimes you do bottle against any potential income but I wouldn't want to be doing that unless that income was going to be there if you see what I mean that would be all part of the business case so we need to interrogate that and we've got time to do that by April 25 or something before and I'm just hoping that there will be between now and April 25 well it will be um a new government even if it's the same ones if you understand what I mean um a new government and they may have a new emphasis towards some of these things we can bring forward a structured business case so we need to interrogate those figures and to look at all that and that's what I would want to do with the portfolio order and then go back to scrutiny to say this is it this is what it looks like to give the council there's an opportunity to make sure that we're still engaging the local community and everything else like that because they will be saying there was some one or six money set aside a good time ago for some improvements where is that money gone what's happened to it and they were saying that to me several years ago and we need to and we will make sure so what I'm trying to say is that this is going to be a well thought through a project it's not going to be something we're just going to rush and say oh that looks good and let's go out there and tell Dave up there to go and borrow the money and everything else not at 8% though and all that sort of stuff and all that sort of stuff and because we have to worry about the money and that's what Dave has done to us he has got us to worry about the money and that's all I do is worry about the money because if you don't worry about the money none of us are going to be here to be able to do any projects like this so I hope that gives the other leaders some confidence that how we're going to do it how we're going to bring it back because this really needs to be examined properly it's what we want to do it is a high priority we got a number of them at the moment but you know with something else like the Murrif I'm not saying that we've got a spare 7 million lying around at this particular moment in time but we found it we've got it and we've got to be able to do that so we will take it in that way and we'll be transparent and how we're doing it interrogating it so with that in mind the two recommendations at JP did you want to come back on anything which I have something to give you worried me when you walk back there is it something about money I'm worried about if I said something you know you can tell me I shouldn't have said apart from we need to look at this properly I think you would agree with that Dave do you want to be happy with you want me to work with you properly so David you've done that to us all in a nice way and so there's two recommendations there I'm going to move them from the check and have a second to please all those in favor that's unanimous chair has been carried thank you and then we've got item 16 which is live and move sport England place partner 25 to 28 so I think this is JP and James again so there's a couple of recommendations here JP if you can talk us through the recommendations and the paper please thank you chair again we'll do your hand this one if this is okay but this works in hand in glove with with some of the work that we've been doing in one foot and our long term relationship with sporting land and hopefully the next chapter thank you so just to recap at high level the living move program which is our brand for the physical activity work through the council and our stakeholders in partnership with sport England was launched in 2017 we've received over seven million pounds of investments at the band million pounds a year on years since 2017 having an extensive partnership with sporting with during that period the current funding and existing program comes to end on the 31st March 2025 so this report seeks approval to bid to sport and then to become a longer term place partner to 2028 alongside the other 11 local delivery pilots that started on this journey several years ago it seeks to member approval to continue our work with Exeter City Council playing a lead role in the place partner program and a deeply work of the living move based on the impact the learning and the insight that we've gathered today hopefully members can see it's intrinsically linked to the city councils with the extra vision and also our council strategic priorities of building great neighborhoods promoting active and healthy lifestyles and elements of the program particularly around walking and cycling that promote net zero there's potential as we've seen through the one-third report to unlock other investment opportunities through being in place partner through the strategic capital investment that sport England had more facilities important to note that sport England have invested nearly two million pounds into world we next to program over the last five years and is a really important part of our proposal going forward we presented to scrutiny at the tail end of last year in terms of the information that came through our local active lives survey in detail this is a summary of the presentation that went to scrutiny at the tenon last year which highlights our impact really importantly we're seeing a year-on-year trend of the people doing nothing so those people who register is doing zero minutes or physical activity per week and they're obviously those residents that we want to help and support the most because that would be the greatest health benefit to the city and in activity rates across area across the extra priority areas are down to 13% which one of the lowest figures in the country when you look at areas of deprivation within cities we've seen a really strong bounce back in terms of physical activity levels on the back of covid which is also it bucks the trend nationally we can be proud of in the city we have a really narrow gender economy in a quality gap in terms of physical activity so physical activity rates of men and women are really similar in the city which also bucks a national trend we've seen a significant recovery physical activity levels for our diverse communities and i would hope that members have seen some of the fantastic work that one of our local partners inclusive exeter have been doing for a number of their community diverse communities across the city and particularly also in one foot while they posted some excellent festivals recently we're seeing a significant positive link between the use of GP referrals both through exter leisure program and also well-being exter which is demonstrating increased well-being for those people that access those programs across the city and we're seeing the scale and the impact of the well-being exter program which we also took to a full member briefing earlier on the year with the range of evaluation that we're delivering alongside that that program some of the interesting things that have come out of that evaluation is that we're seeing we've seen an 11 percent real increase in the proportion of families taking part in regular physical activity together and it's those habits that make a really really significant impact in the long term and also just to focus on those 12 areas that are in partnership with sport England they are demonstrating that inactivity levels are reducing two and a half times faster in the 12 areas that they've invested in than the national population is a whole kind of demonstrating the place-based approach in the investment in those areas which is reflecting in their new strategy it's also shown some real tangible impact in terms of social return on investment and that's a significant figure there of 80 million pounds across those 12 areas apologies for the small text in this diagram you'll be able to see this through the both through the report and the slides this is a high-level program structure that will be proposing to sport England for the next three years beyond April 2025 which maintains well-being exter one-third our partnership with Cranbrook amongst a number of other program strands on the right hand side will be clearly articulating how those programs have worked both impact on council priorities and vision and also the sport England for big outcomes around tackling the qualities decreasing physical activity increasing activity and creating positive experiences for children young people and our bid will very much center on that and we'll be looking to submit that bid to sport England within the next four or five weeks in the middle of May which will be presented to sport England board in June and more report back to council following that process thank you good thank you james as priorities and outcomes are very very very important and some of those figures on activity have been improved courtesy of the lift not working here in the civic center and also stagecoach for me having to walk in from expert more often than not so on that point leaders just a brief point on on the process um we're going to sporting news they've gone to them in May you expect to give us some feedback in June is there a definite time when we were going to answer to our bid and if the bid is is not successful at this level do we still continue to revert to the lower level style of status so that funding still continues as if the project is grinding to help very quickly in May 2035. Councillor Moore. Thank you thank you for your hard work on this and the activity has been very obvious and welcomed in the community and I'm intrigued about the sport England framework on 8.12 and quite a number of these points do relate to the design of the physical environment planning again and the last one is particularly around how this advantages communities play leading role in planning and designing large-scale long-term investment image generation renewal programs so that obviously is very significant and relates it's very pertinent to what's happening in St David's ward and the city centre ward because of all the liftball extra programs that are happening there and the previous report we saw for example um indications that the idea of developing red cow isn't a popular one in that area so obviously next to transport hub so I'm really interested in how we can relate these things together make them work well together because if we are looking at systemic change and obviously your chart shows the policies that the strategies that it relates to it also needs to relate back to the planning system in terms of connecting up what's there with what can change and also then it talks about how these disadvantaged communities play a leading role in a leading role so how are these groups going to be involved in working with the liberal extra place halls which is having a role in the governance of this I don't see those groups represented in that forum so how will that happen so they have a meaningful say at all levels in terms of what's happening in terms of the delivery of this program so I wish you success in the big thank you okay any other members wishing to add something as I said I know cancer would would also want to so if you just quickly tell us about the the funding as regard to the place board and all of that this is a this is a request about the funding opportunities for that which we'll be told about how we deal with it now we we will deal with that in due course I would say so but the the funding is it a cliff edge or yes it's a cliff edge chair so we wanted to be first out the bat so we're we're we're being bald and brave and we're trying to go to the first board first board to England and the project is 100% supporting them funded so without that funding there's no other alternatives at the moment so all the other points become almost irrelevant that's why we got to get this funding in and well I do know that you know when we first put that bid in I can remember going up to Taunton that time to try to be one of the 12 and I think we were lucky in course you know when you talk about five six years ad it's that's forever in it you know it's never going to come is it and here it is but I feel sure from what we've seen are working with sport England I think yeah you'll do a good job in putting it forward and congratulations to the team so we've got those three recommendations there which I'm going to put to the meeting now grab a second of please all those in favor that's unanimous chat that has been carried okay thank you very much good evening everybody it's been a nice meeting and see you on the on the holidays everybody on the 4th of June we're playing each other