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You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You [silence] Thank you. Good morning members officers and any members of the public in the public gallery all viewing the live stream. Welcome to this meeting of the grants advisory committee. My name is Councillor Sue Ellington and I am usually the Vice Chair of the Grants Advisory Committee. However, the usual chair, Councillor Jessace, is not with us today, so I will be chairing this meeting. Those in the room are reminded that the meeting is being live streamed and as we are not actually in the chamber, we will endeavour to remember to identify ourselves in order to make sure that you know who's speaking. I ask anyone joining us remotely to ensure that cameras and microphones remain off unless they are addressing the committee. Right, Lawrence, can we have apologies for absent screens? Thank you, Chair. So two apologies for absent today. One from Councillor SNAe to Hans Raj and the other from Councillor JOSE HAILs. As we stated, Councillor Dr Martin Khan kindly stepped in substitute today. Thank you. Would it be advisable if we just identified ourselves soon as we change the lives? I think that's a great idea, Chair. Okay, Dr Khan, would you like to? Hello, Chair. Councillor Martin Gartner and before his dinner in Kingston. Leslie McFarland, Development Officer for Health and Wellbeing. Where is it going? Emmett I am Development Officer in the Communities Team. Madam saying Project Officer in the Development Team. In the Communities Team. Head to the Peter Sandford, one of the members for Kingston and Paparith Ward. Bill Handley, one of the members for Oberyn Waygan. And it's Lawrence, Damari Hyman, Democratic Services, opposite of the committee. Thank you. Item one, with two decorations of interest. Do any members have interest to declare in relation to any items with all this agenda? Sorry. So, slightly unusual situation is obviously I'm not a decision maker, but I am an active member of Little Shell for Cricket Club, Board Member, et cetera. And the club has submitted an application whilst I'm not required to withdraw following consultation with Chair and other parties. I think I will step out of the room while you discuss that application. Thank you. Any other decorations? All right, moving on to the minutes of the previous meeting. Has everybody read the minutes, or would you like me to do it page by page? I can't comment on the minutes because I wasn't in this meeting. Can I sign the correct? If I may, I have an amendment to bring to members. We have two applications from Campbell Church. I have an I'm admitted one from the minutes. And if possible, it would be great to amend them to reflect that the 425 pound application of Campbell Church. And then for the bereavement cafe, which is reference GZKLMCHT was approved by the committee. Thank you. Are we happy that that amendment should be included? Just clarity. It was included in the decision notice and the funding has been granted. Yeah. Fine. Thank you. So we're done minutes. I've got approval for that. Any public questions? I'm received, Chair. Right. Moving on to item five, which is the community growing for more grants. Literally. So, as part of the council's approach to address the cost of living crisis. We wanted to help establish a sustainable food network to help people access the local resource. Or even get communities involved in growing their own. So to help achieve this, we have created a small grant to help support community growing projects. So local groups and organizations can apply for grants of up to 500 pounds, and this is to help set up. Their own projects. So the funds can be spent on buying capital equipment, such as forks, spades. Compile seeds. And for the purpose of sort of any small community projects, it could be raised beds, or it could be just turning over a piece of. We've set aside 5000 pounds, which should help fund 10 new projects. But if there is demand that's greater than that, then we've got the potential to extend that. Or the budget. So what we're asking gap today really is to approve the scheme. So that we can help you next week, which follows on from the good to grow week that's happening this week. Thank you. I had one question, if I may, and that is that you're going to make a decision within two weeks of getting an application. Now, how is that process going to work within this committee, which only meets once month. So it will be an officer decision. So the, because the, the funds are small. The application will arrive. We are planning to score each of the questions out of 10. And then what we'll do is at the end of each month, we're going back to get the decision making process. Sorry, I thought Councilor Sanford. Groups can apply. We actually defined which groups or is it pretty much? It's open. It's a community group, but if they're, if they're not constituted in any way, they would have to go by their parish council. So we will be asking the parish council to support them and any funds that transferred what we need to go to parish council. And not to the group directly. We may be reporting the decisions to grants committee after the end. Yes, we will be able to each month. The other comments. Just to say that there's a need for speed on this, isn't there. And that's, that's the point. The condition of the grant funding is that the money is drawn down quickly, which is why. Certainly this offices are proposing this route. I think they're nice. Well, that it's spring. So if people want to get things going, now it's actually. Absolutely. I agree and entirely. I don't know. Any other comments. Anybody are we intent to go forward with this? Yes, absolutely. I'm a bit reluctant to say too much because of course I've been involved in the discussions bleeding up to this because it's come out of the community team. It's a lovely scheme. Let's, let's watch it grow. It was like an intended plan. I'm intended, I'm sure you. Okay, so we agree. The community growing small grants should go forward. Moving on then to item six, which is the community test. And can we hear from Emma? Most. Application. You've got four applications this month. And I'll be for you. I'm just wondering. Just to flag that we've got a 2% inflationary uplift. The other two funds that we have in the community, their plans and the cost of living funds are being rolled over. So on to page 19, we have the first hard work and high fields scout work. That's as attended by around 85 young people in three sections, which are the beavers comes and scouts. The group owned the scout hut along with the local guides group land is on a long term lease from the parish council. We've checked with the applicant and there's around 70 years left on this to runs. It's quite long term lease. And their plans are to improve the installation and durability of the scout hut by cladding it. And the existing wooden building. So funding of £6,320 and £6, including the 80 is needed for materials and delivery costs. And £2,000 has been requested from the community chest. They have said that the shortfall can be met by themselves. They've done a lot of fundraising in the past and they need to do this. That's all detailed in the application. And the parish council are in support, but have said that they do not have any funds to provide tools there. We have support from Councilor to me Hawkins and Councillor Nina. Thank you. Yeah. Gentlemen. One of the justifications of improvement of energy efficiency. Just seems to be a bit odd that spent telling would actually have much impact on energy performance. But has that been confirmed? I mean, sort of thought that any kind of additional cladding would obviously be insulation, glass grouping and all that kind of stuff. And it sounds like they've, you know, looked into this. And they've considered green options in the past, including electrical timer switches so that I think it seems like they're quite switched on when it comes to sort of energy efficiency. I can't provide any more, but I believe that it's not clear to me who actually owns the building. Is it clear? I'm missing me. Yeah, it's the scouts and the guides that own the building. They actually own it. They own the building, but the land is for the post counts. I think I'm sorry. Yeah. There's a gap between what's needed and what's requested with the first council not contributing over 4300. The ball that skirts and guides will actually be able to raise that amounts of money. They, they have already said that the shortfall can be met by existing money raised by fundraising the past. Can I also ask, Chair, what we've done the past with scouts and guide. Have we, have we supported the scouts and guides before logic is not okay. So, are we content. Let us go forward. Just for more round. Just a scout building. It's the guides. I'm not aware of any other groups that use it. They've put that on the application. Have they? No. So, five different scout troops. There's quite a lot of children that do use it. Yes. There's 85. It doesn't to say how many guides, but presumably any number. Possibly. You never know. That's like it's fairly well used. We are agreed. We have a patient from Blahill Memorial garden group. They formed in 2009 to resurrect the previous garden that was lost when the worship hall was built. This new garden was all funded by generous donations from a local community that includes the parish council and then the group. The present garden is situated between the octagon and the parish council offices and is owned by the shared churches. It is maintained by a team of 11 volunteers and provides a place for the community to come and reflect, including those that have experienced bereavement. Any local resident can buy plaque. You can buy it for £110 and what they'd like to do is replace the 72. Read your sleepers on the two up-white beds that are starting to rock. So, if you look at the picture, you can see the, how it's sort of, you know, you can see systems of damage and sort of wear and tear to those, those sleepers. What will happen is obviously those existing memorial plaques will need to be removed and then obviously put onto the new sleepers. £100 and £2,000 has been arrested on the community chest. And there's a list of the work that that obviously is involved in that work. They're well on their way to secure in the short form and that includes £500 from the parish council and we have support from council a bunch of waters. Thank you. Thank you. Any comments? My question was, who owns the actual garden? It's maintained by volunteers. Is it a parish council initiative? So, the memorial of the garden committee have confirmed that they will be purchasing, owning and maintaining the sleepers. So, I believe that would be for the rest of the garden. It's, you know, the bit they put in themselves. So, we just was taking ownership of looking after these. That is the memorial garden committee. Do we have policy regarding maintenance of existing structures as compared to providing for new generally? Do we expect existing structures to be maintained or relevant? This is basically a maintenance rather than improvement. I just wonder what policy was on issues where there's a maintenance rather than an improvement. If there is any criteria. We always say that, you know, obviously the maintenance, you know, in this case, those. They would need to purchase, own it and maintain the, you know, whatever's purchased so that there is something in our criteria that sort of mentions the maintenance, but I don't think it goes any sort of further than that. And I think it's just something that I mean they said that they will, but I don't think it's going to be. So it's not going to be anything with any parent policy. That's really, I was only wanting to check on that. I'm not aware I'm afraid I can check. I can check of course. I guess. My question is, there's this team of volunteers, there's a committee, but do they have. What we asked for a bank account and a properly established organization, if you see what I mean, what I'm trying to get that table in the top. This is documentation status. So we obviously we check, Jane checks this, we have safeguarding, we have quotes. We have accounts and admission statement and they obviously provide their bank details. So once we get applications from small community groups and the Paris Council would hold those funds. You know, yeah, this one's fine. I have to say that 4,400 for the city or the work that's described here seems a lot of money. And I was, when I was scrolling down to start with, I thought, are they going to be asking for 200 quid, you know, 2000. Those jokes would are quite expensive. Well, yeah, 17, no, no, no, 70 years. And the other thing that slightly worries me is that it's an as Councilor. Karen said this is maintenance. Yes. And, you know, the parish council would have known that this was deteriorating. And they can preset for things. And I'm just a little bit concerned that this is almost passing the book to us for quite a substantial son if it's 200 quid, I wouldn't be talking. He's saying anything, but it's too grand. It's a lot of money. And I'm just not convinced really about sorry, I'm not. I think the Paris Council should be paying for him. Is that a. A lot of what they've listed is labeled presumably volunteers. It's only sleepers and materials. I think they need to pay for so maybe they need second quote materials. I don't know if we've got John Williams, I don't know if he's. No feelings on the speak or maybe just hold his Council. I don't know. Good. Good morning. My view on this was that, I mean, you get, we get requests for replacement of, you know, for example, lawnmowers, if when they need replacing. We get, you know, we get asked to fund repairs. You know, people's teachings need replacing. I don't see any difference between that and what we've been asked to do here. So I was minded to agree to this. And I've yet to see a link between it and the Paris Council. It's not, not there. I think people are trying to read and think into it. But at the moment, the information that Emma's provided. I can't see this link direct to the Paris Council. But anyway, we do, we do fund, you know, repairs and refurbishments. So it's not a case, you know, that we only fund youth, you things. Anyway, that's my view. So I'm minded to agree to this. But if someone can persuade me otherwise. Thank you, John. I was just about to say the same thing. Obviously, looking in our criteria now, the activity or projects, you know, criteria, it says that it should be one of the following, which is improvements to community buildings and spaces or repairs to historic buildings, monuments or memorials, which is obviously in terms of the Paris Council, they've provided substantial funding in the past when it was all set up in the ages. So, yeah, yeah. So, are we happy with this? Yes, I'm not. And I would comment that in the light of what I see. And, and the fact that it's not actually a Paris Council is the searches that are funding it. And so, I really just wanted to check what the policy background was because I wasn't sure. And the light of my third, I think. Particularly at the top of it funding is actually being provided by the resources or people that other other sources. Thank you very much. So we're agreed to breathe for that one. And we move on. The page 23 little self it's been an existence since 1877, and it operates from the whale recreation grounds. It's got two adult cricket teams and four junior teams, including one girls team. And due to it, it's been very successful and it is continuing to grow, which is obviously a really good thing. And what they'd like to purchase is a new batting cage and nets, you can see in the picture what this looks like, and this helps to develop players and coach the juniors. And also be, like, on each one of these can warm up. Total cost of the cage and net is 1,989 pounds 94 pence. This is being requested, all of this money has been requested from the community chest. This also includes a delivery cost of 89 pounds 95 pence. They said that the current time there's an offer on this product, but they would like to apply for the maximum cost, just in case this, this online offer expires, and obviously they would refund us. If they were funded that different. And found they support the projects, they do have not, they have just said that there's nothing left in their budget at the moment to add to it. Yeah. I got support from Council Peter Feynn and Councillor William Jackson would. Yeah. I personally think it's worth it because this needs to encourage people to play cricket, particularly young people, all for the good. The only question I had was storage. It's not going to be out and left in on the field for the 12 month period. I don't know if it sort of, if you can sort of collapse it. And so it looks like it'll take apart. I think Lawrence would know more than obviously when he comes back. Maybe we'll just ask Lawrence, but I just would want to be sure that they aren't going to sit out there and rot in the snow. I don't think it's probably, I should imagine it's obviously the metal is probably not going to rust, I should imagine. I would think they probably pull apart and you can store them flat, but it is a consideration. Imagine that they dismantle completely into into struts and things so it'd be quite a small thing. I know from them, but I don't know. I think it's a little berry otherwise, wouldn't it? Football clubs, obviously with nets, you have to be careful of rabbits chewing those feet. They sometimes, I don't know if this is, yeah, they might need to sort of little bit perhaps. Okay, but we're happy with that. We're happy with it. Yeah. I mean, we need more advice. Just a little bit. That is storage of the nets during the close season. Sorry, just for my clarity, you ask me his capacity. Okay, so currently at the where recreation round, we just have some space offset to the side where the nets just get rolled into. So, I mean, the products we've gone for is quite durable, very weather resistant, has no impact on the general public's use of the recreation grounds. We already have nets there, etc. So, yeah, it's just, it should. Okay, yes. We are agreed. Just a clarification. Nothing might put you in trouble. Thank you very much. We're agreed. We have a second bar hill. Application. So this is page 24. It's the bar hill community association. You'll remember them from last month. When they go group. They'd like to offer an off school club at bar hill county primary school based on the first lego league. They're obviously it was deferred for a few three reasons really. And the first was whether the children attending the club are related to bar hill county primary school, or whether it's open to all children in years five and six and bar hill. They have come back and said that in the initial instance, it will be limited to your five and six from that school. So, I don't know how many schools have already been approached with a view to running a similar club club in their school to, and I think their plans are to grow to other schools, and then all of this. The second points was clarification on who will fund the club going forwards. We've been told that this going forwards would be costing less than 300 pounds a year. They would work with other schools or the schools to obtain a regular sponsor from local businesses. This is apparently common practice in the Peterborough areas what they do. So the bulk of the cost with this application is actually for the initial purchases that you found out in the application. The third point is whether the Lego equipment will be owned by the school at the end of the project. And if so, could this become the property of the bar hill community association is dead. That the equipment will be the main with the applicant, not with the school. I'm happy to do that. And that the robots will be loaned out to bar hill primary school and other schools wanting to participate so. I hope that satisfies that those can certainly be funded or requested was 1806 pounds and 74 pounds. Thank you. All right, gentlemen, are you satisfied with the responses you've got from your question. Questions. My observation. I think we are in agreement. Thank you very much. Thank you. Hello. That brings this meeting to close the next meeting of the grants advisory committee is on Thursday, the 27th of June, we seem to miss out on may I'm not quite sure why but we do. And will be held in the chamber at one one o'clock. All right. I think the details of the meeting we can discuss further outside of the information at this point. Thank you very much. Thank you very much for your attendance. Can we close the last year. Thank you. Thank you. Thank you. Thank you. [BLANK_AUDIO]