The Projects and Procurement Sub-Committee convened to address several key items, including the procurement strategy for a strategic transformation partner, the appointment of enforcement agents for revenues and parking, and the procurement of a delivery partner for the Connect to Work programme. The committee also discussed and noted updates on various ongoing projects and risk management activities. Deputy Benjamin Daniel Murphy, Chairman of the committee, began by overseeing the election of a Deputy Chair.

Election of Deputy Chair

The committee proceeded to elect a Deputy Chair. The decision was to elect Deputy Anne Corbett as Deputy Chair of the Projects and Procurement Sub-Committee.

Procurement Strategy for Transformation Strategic Partner

The committee addressed the procurement strategy for appointing a strategic partner for transformation. The decision was to approve the procurement strategy for the appointment of a strategic partner for transformation. This decision allows the City of London Corporation to move forward with finding a partner to aid in its transformation efforts.

Enforcement Agents for Revenues and Parking

The committee discussed and made a decision regarding the strategy for stage one of appointing enforcement agents for revenues and parking. The decision was to approve the stage one strategy for enforcement agents for revenues and parking. This decision enables the City of London Corporation to proceed with its plans for revenue collection and parking enforcement.

Connect to Work Programme

The committee addressed the procurement strategy for stage two of the Connect to Work Programme, focusing on the procurement of a delivery partner. The decision was to approve the stage two strategy for the Connect to Work Programme delivery partner procurement. The Connect to Work Programme, formerly known as Universal Support, aims to support residents into employment.

City Schools Catering

The committee reviewed the stage two award report for City Schools Catering. The decision was to approve the stage two award report for City Schools Catering. This decision likely involves selecting a provider for catering services at City schools, ensuring the provision of meals to students at the City of London School and the City of London School for Girls.

Commercial, Change & Portfolio Delivery Risk Register Update

The committee received an update on the risk management activities within the Commercial, Change & Portfolio Delivery (CCPD) Division of the Chamberlain’s Department. The report highlighted one amber corporate risk related to major capital schemes and five service-level risks. According to the Commercial, Change & Portfolio Delivery Risk Register Update, the CCPD Division has identified risks such as:

• Major Capital Schemes (CR33): This corporate risk is rated amber and focuses on the potential for insufficient resourcing and controls to effectively oversee and administer major capital schemes, which could lead to delays, increased costs, and reputational impacts. Mitigating actions include monthly monitoring of cash flow forecasting and the implementation of the new Cora Project Management system.
• Inconsistent application of the internal control environment (CHB003): This departmental risk addresses the inconsistent application of internal controls across the City of London Corporation, leading to issues such as poor purchase order compliance and inefficient budget management. Mitigating actions include a review of procurement regulations and the development of a training programme for staff and stakeholders.
• Portfolio Delivery Lack of Capacity (CHB CCPD 005): This service risk highlights the lack of capacity and resilience within the team, affecting the City of London's ability to effectively manage the volume of approved projects.
• Supplier Management (CHB CCPD 002): This service risk focuses on challenges within the supplier management process, including poor data, lack of engagement with small and medium enterprises (SMEs), and non-compliance with regulations.
• Procurement Governance (CHB CCPD 004): This service risk addresses the confusing and poorly documented governance processes, leading to inefficiencies and potential non-compliance with procurement regulations.
• PM Lack of Knowledge (CHB CCPD 006): This service risk highlights the lack of requisite knowledge and skills among project managers across the City of London Corporation to effectively manage projects.

The committee noted the report.

Section 278 Highway Works

The committee received updates on several Section 278 highway works projects across the City. Section 278 agreements¹ are legal agreements between a local authority and a developer, allowing the developer to carry out works on a public highway.

• 65 Gresham Street: The committee received a report on Section 278 agreements relating to projects at 65 Gresham Street.
• 40 Leadenhall Street: The committee received a report on Section 278 highway works related to 40 Leadenhall Street.
• Bank Junction Improvements: The committee received a report on improvements to Bank Junction.

The committee noted the reports.

Moor Lane Environmental Enhancements

The committee received a report on environmental enhancements at Moor Lane. The committee noted the report.

Other Items

The committee also received updates and reports on the following:

• GW2: Collinson Court New Homes
• GW345: Freemen's School Dining Hall Internal Refurbishment
• Portfolio Dashboard Cover Report - May 2025

The committee noted these reports.

Previous Meeting's Minutes

The public minutes and non-public summary of the meeting held on 4 February 2025 were approved as an accurate record.