Transcript

of staff here in the room and some joining us virtually and members also first of all i'd like to remind you that it is a public meeting being recorded and broadcast live our members are expected to keep to the hybrid meetings protocol if you are joining us virtually make sure that your camera is switched on throughout the meeting so that we know who is in attendance and who can vote let me know if you have to leave the meeting early or temporarily and let me know when you have returned raise your hand if you wish to speak during the meeting or raise your virtual hand if you are joining us on screen when i do invite you to speak please make sure your microphone is switched on before you begin here in the room so that the public or your fellow members can hear you and let you take yourself off mute online and remember to close your microphone after you contribute i'll ask you to just make sure your mobile phones are off or on mute to make sure it doesn't impair the meeting and finally if there are any technical issues that come up during the meeting we'll consider taking a short break to solve them and if those problems continue we'll consider joining the meeting to a later date thank you we'll go straight there for to the agenda we've got a couple of apologies this morning councilor robin williams has apologized the director of education mark beru who's apologizes and the monitoring officer lynn ball has apologized as well i'll go through who's in attendance i will begin in the room myself chair councilor tina smedde by my side is the deputy leader councilor gary prichard and to my left chief executive dolan williams deputy chief executive is out whose aaron evans chief secondary education officer of the authority we've got robin jones deputy monitoring officer tinder jones economic officer christian branch economy manager mark jones section 151 and finance officer vaughan roberts director of social services counselor neville evans counselor nicole roberts counselor carwin jones counselor davids roberts we've got devin shawn democratic services officer and um homes keeping the minutes also the translation team are here and fion thomas keeping order of the webcast online we have members of the executive counselor alan roberts and counselor davitius thomas and also joining us we have counselor derric oen and counselor alan morris jones welcome to you both and i think i've got everyone there so if you go straight to the declarations of interest in the first item to receive any declaration of interest remember any member or officer in respect of any item of business on the agenda today no thank you second item urgent matters certified by the chief executive good morning everyone no urgent matters this morning thank you third item minutes to submit for confirmation the draft minutes of the meeting of the executive held on the 19th of march is there a proposer counselor gary prichard proposes counselor carwin jones seconds can you show as members of the commit executive please that you accept thank you it's unanimous we go on therefore to the fourth item the executive's work program i turn to devon to take us through this thank you good morning i'm we're asking for approval of the commit executive for the forward work program as usual i'll just take you through the main changes since the last executive so for the june meeting we have a self-assessment corporate draft that has been added that's a draft because it will then go to the audit and governance committee also the annual delivery document 24 25 has been added and a report also on the social economic condition of north angle see there are two other items procurement strategic plan and the small holdings estate management plan which have been added since the last meeting but since the papers have gone out the timetables for those have been reviewed so we will agree on new dates for those in due course turning then to the executive of july the corporate self-assessment 2024 the final version after it's been to the audit and governance committee then the executive september meeting the local housing market assessment of the change there from the july meeting and the final one then it feels far away at the moment is the executive meeting of december the annual governance statement has been added there thank you devon are there any questions or comments on the content of the forward work program at all no so i'll propose that we accept if we can have a second carwin seconds if you could show please thank you very much excellent thank you everyone unanimous we'll go on now to the fifth item on the agenda which is the school organization objection report and final decision regarding a school curriculum and i will turn to the portfolio holder first of all councilor david roberts thank you david okay thank you i think we've discussed this previously but because there are less than 10 pupils in the scott carrick levin it's a simpler process for closing a school so we are basically no there's a period that we have published a statutory requirement and there's a 28-day period that has passed and we're going to discuss the objection report today and we're going to hand over to aaron to take us through the report thank you aaron there we go thank you and thank you for the opportunity to note some notes the front page summarizes the main reasons with the objections in appendix one in the meeting of the executive on 20th of february 2024 it was supported to transfer pupils from the school curriculum and to authorize officers to publish the statutory notice this was published on the first of march on the council website the objection period then started on the first of march and came to an end on the second of april during this period eight messages of objection were received a face-to-face session has been held with pupils in carrick levin and it was noted that the school staff could also help to send a letter to object if pupils wish to do so during the objection period we had an email from a member of staff in the school including an appendix with seven individual objections from the pupils there the letters followed the same format and included reasons why they enjoyed carrick levin there were questions if they would move to clambeche and there were reasons also why they wouldn't want to move to clambeche and a summary of those points and responses from the authority are included in the objection report we also received a response from the governing body of the school and once the objection period came to an end we also received a community council response from mexico on april the 9th the response recognized the good work of the school and staff and noted the efforts being made to the service in the community hall it did not object the proposal it is therefore included in the report to ensure that the council haven't responded because the doesn't include any objection and it's received after the period of objection it can't be received as is statutory response if the executive therefore notes that once the decision has been made the arrangements will be put in place to transfer the children between two schools to support the staff learners and the children of course the parents as well i'll pass that back to the portfolio holder thank you arun thank you david thank you so in line with the code 2018 the authority has to decide if we have considered the proposals already and there are recommendations that there are three of them to transfer pupils from a school category to a school and close the school category from the 31st of august 2024. secondly to authorize officers to issue notice of the final decision in the form of a decision letter in accordance with the school school organizational code 011 slash 2018 and thirdly to extend the catchment area of a school to incorporate the current catchment area of a school category and those are the three recommendations so i would like to thank the officers for all the work of preparing the report and so everyone has responded also and also obviously at the end of a chapter like this i'd like to thank every member of staff governor parents and the wider community which is ensured sorry curriculum has continued over the period can i open it out there for for any comments or questions i'll start with councilor garry prichard yes can i echo those thanks of councilor david robert not only to the departments and officers but also to the community of the school and the wider community of carrick levin for the respectful way they have dealt with the process which is never a easy process and look forward to work with the community to ensure a future for the building and thank you for being so respectful in the process thank you thank you gary any questions or comments councilor carwin jones no thank you and i'd like to echo the thanks to the staff for their work over the years and thank you to the school for giving the opportunities to the young people over the years and wish well to everyone for the future and thanks to the governors for their work over the years supporting the school i know the feeling when i sat here in 2013 as a governor and a local member for the school closed with 13 children and what we did then as a community we came together to see what we could do for the future and in 2019 we opened the new community center for the village in the village of clannon so i'd just like to put that on the table it's been good for clannon then so as one door closes maybe it's time for the community then to think what other doors we can open in future as well thank you thank you carwin any other questions or comments from anyone on this i'd like to say as local member also that the words that have been said are very important obviously we've discussed i've expressed an interest that i'm a governor it's never had previously but i am there also as a member of the authority so it's not a declaration of interest that impairs the conversation but the community as you just said have been very respectful in the discussion they understand the reasoning and because there will be only five children there in september obviously the circumstances are changing significantly when you're down to five children in the school and also the discussion has come through and even though the counts the letter was late it does note there the importance of holding those activities in the community and even though it's not part of our decision today it is a decision we have made previously to continue to discuss with the community to ensure that community resources available there to ensure the number of activities that happen that do continue if there are aren't any other comments or questions david has proposed the recommendations yes i've read the recommendations too soon maybe but you have read the recommendations so we'll take them is there a second to the recommendation carwin seconds so if you could all show you're in agreement please thank you that has been passed thank you and could you write expressing our thanks to the staff and governors of the school please for their work over the years thank you we'll move on therefore to the sixth item of the agenda which is to exclude the press and public before going on to discuss to agree on the free port arrangements for anglesey and it takes us to the public interest so obviously this is a process of balance of public interest but the legal section have come out to say that it could have an effect on the business effect prejudice the financial business affairs and commercial interests of a development partner and could prejudice the council's discussions with partners and stakeholders in progressing the free parts work stream activities and that's the reason for excluding the present public before going on to discuss the next item so with that explanation can i have someone to propose that to exclude the present public counselor gary prichard proposes counselor nicola robert seconds if you could show you're in agreement to exclude the present public thank you