The Civic Affairs Sub-Committee was scheduled to meet on Tuesday 28 October 2025 to discuss applications for the use of the Great Hall, applications for hospitality, and a review of the committee hospitality programme. The meeting was also scheduled to cover a number of reports for information, and confidential matters.

Committee Hospitality Programme Review

The committee was scheduled to consider a report of the Remembrancer regarding the Committee Hospitality Programme Review commencing in 2026/27.

Applications for Hospitality

The Civic Affairs Sub-Committee was scheduled to consider two applications for hospitality:

• Application A
• Application B

Applications for the use of Great Hall

The Sub-Committee was scheduled to consider a report of the Remembrancer detailing applications for the use of Great Hall.

Usage of Committee Rooms

The Sub-Committee was scheduled to review a joint report of the Deputy Town Clerk and the Remembrancer regarding the usage of committee rooms.

Other Matters

The agenda also included the following items:

• Consideration of the minutes of the Civic Affairs Sub-Committee meeting held on 21 July 2025¹.
• Delegated Authority Report of the Remembrancer.
• Evaluation of Committee Hospitality and City-Hosted Events, in a report of the Remembrancer.
• Forthcoming Committee or Court Events Involving Hospitality and Other Non-Hospitality Events, in a report of the Remembrancer.
• Summary of Committed Hospitality Funding, in a joint report of the Chamberlain and Remembrancer.
• Various Receptions - Final Accounts, in a joint report of the Chamberlain and the Remembrancer.
• Decisions Taken Under Delegated Authority or Urgency Powers in Accordance with Standing Orders 41(A) and 41(B), in a report of the Town Clerk.
• Confidential Matters, including a report of the Remembrancer on Matter A, and Counsel to the City & Under-Sheriff to be heard on Matter B.