At a meeting of Hammersmith and Fulham Council's cabinet, members approved an extension to an existing housing repairs contract, a procurement strategy for future housing repairs, and the establishment of a wholly-owned housing company. The cabinet agreed to exclude the public and press from discussions of exempt information relating to the financial or business affairs of particular people or organisations.

Housing Company

The cabinet approved the establishment and incorporation of a wholly-owned Housing Company, following its previous decision to approve an Outline Business Case (OBC) in November 2024¹. They also noted the strategic direction of the company’s draft business plan.

https://democracy.lbhf.gov.uk/documents/s132932/Appendix%201%20-%20November%202024%20Cabinet%20Report%20Creating%20a%20Housing%20Company.pdf

The approved recommendations included:

• Providing a loan facility to the company for working capital, to finance operations, and to refurbish three void properties[^1] and other investment opportunities.
• Delegating authority to Councillor Rowan Ree, Cabinet Member for Finance and Reform, to agree the final terms and implement the loan facility, and to authorise the transfer of underutilised assets to the company.
• Delegating authority to the Executive Director of Finance and Corporate Services and the Executive Director of Place to negotiate and enter into service level agreements with the company.

The Housing Company aims to increase the supply of affordable housing and address the demand for temporary accommodation. The company plans to operate across refurbishment schemes and acquisitions in its first year.

The report noted that the company will not be a Registered Provider of Social Housing, so it will not operate social rent homes nor grant secure tenancies.

Housing Repairs

Extension of Repairs and Maintenance Contract

The cabinet approved the extension of the Repairs and Maintenance South Area Contract with Mears Ltd for two years, from 1 August 2025 to 30 July 2027. They also approved a variation to the contract value.

The report stated that the extension would provide:

suitable qualified, skilled labour, and materials necessary in providing responsive repairs, voids works and planned component replacements within Housing owned properties located in the London Borough of Hammersmith and Fulham.

The existing contract allows for this extension.

Procurement Strategy for Housing Repairs 2027

The cabinet approved the procurement strategy for a borough-wide responsive repairs service, set to commence on 2 August 2027. The procurement will use the competitive flexible procedure, in compliance with the Procurement Act 2023², Procurement Regulations 2024³, and the council’s own Contract Standing Orders (CSOs).

The objectives of this procurement are to continue the recovery of the repairs service for day-to-day repairs, void works, emergencies, and communal areas. It will also include the procurement of specialist contractors for damp and mould, and the general maintenance of windows, drainage, doors, and roofs.

The strategy aims to offer long-term stability to the council's repairs supply chain over several years and improve residents’ customer journey.

The report noted that the Executive Director of Finance and Corporate Services, in consultation with the Assistant Director of Legal Services and the Assistant Director of Repairs, is authorised to enter into agreements necessary to bring the decisions in this procurement strategy into effect.

The proposed lotting structure is:

• Lot 1: Responsive Repairs to Internal Tenanted Properties (delivered by the Direct Labour Organisation)
• Lot 2: Emergencies, Responsive Repairs, Voids, Planned Preventative Maintenance, Component Replacements, and Communal Repairs (North)
• Lot 3: Emergencies, Responsive Repairs, Voids, Planned Preventative Maintenance, Component Replacements, and Communal Repairs (South)
• Lot 4: Disrepair and Complex Works (North)
• Lot 5: Disrepair and Complex Works (South)
• Lot 6: Damp and Mould (North and Central)
• Lot 7: Damp and Mould (South)
• Lot 8: Drainage (Borough-wide)

Key Decisions List

The cabinet noted the Key Decisions List. The list includes upcoming decisions related to:

• Article 4 Direction - Commercial to residential
• Future Resident Facing Energy proposals
• Procurement Strategy for Edward Woods towers external facade and window replacement works and consultancy support
• Revenue Budget Review Month 6 (September 2025)
• Building affordable homes - Approval of procurement strategy for the Four Sites
• Capital Programme Monitor & Budget Variations, 2025/26 (Second Quarter)
• Council Tax Base and Collection Rate 2026/27 and Delegation of the Business Rate Estimate
• Council Tax Support Scheme 25/26
• Independent Living - Supporting people in the home
• Parking Policy
• Re-procurement of CHS and ASC Case Management Systems
• Secondary Power in communal areas (Firefighting Lifts)
• Capital Programme 2026-2030
• Revenue Budget and Council Tax Levels 2026/27
• Revenue Budget Review Month 9 (December 2025)
• Capital Programme Monitor & Budget Variations, 2025/26 (Third Quarter)
• Maintained Nursery Funding 2025/26
• Approving entering a lease arrangement for the Family Annex at Wendell Park Primary School to Imperial Old Oak Primary
• CAMHS Contract Extension
• Creation of specialist SEN provision at Ark Burlington Danes Academy
• Creation of specialist SEN provision at Fulham Cross Academy
• Extension of Holiday Activity and Food Programme coordination
• Extension to Olive House Extra Care Contract
• Procurement Strategy for Fulham Bilingual School Windows
• Procurement Strategy for Langford Window Upgrade
• Procurement Strategy for Voucher Payment Solution
• Short extension of existing contract for Genito-Urinary Medicine (GUM) services
• Short Term Lease for the School House at Hurlingham Academy
• Fulham Bilingual Windows Contract Award
• Approval of the expansion of Queensmill satellite provision
• Awards for Minor Adaptations and Assistive Technology
• SENDIASS and SEND Mediation Procurement Strategy
• Approve licence for the use of the Dalling Rd site by Hammersmith and Fulham Foodbank
• Approve bid to the Carbon Offset Fund for Projects in Schools
• Lease of The Courtyard to United Learning Trust
• Onward SALT Contribution ICB, 2025-2030
• Contract Award for advocacy services
• Coordination of the Holiday Activity and Food Programme Award
• Procurement Strategy and Contract Award for Public Health GP Services
• H&F Healthwatch Extension
• Careline Alarm Receiving Centre Platform
• Procurement Strategy- Carers Hub Contract
• Procurement Strategy- Direct Payment Support Service
• Carers Hub - Award
• Direct Payment Support Service - Award
• Avonmore Primary School - Appointment of Main Contractor
• Civic campus - agreement to enter into lease in respect of the office block
• Civic Campus Cinema Decision
• Civic Campus leases
• Instruction to H&F Developments Ltd to grant a lease on civic campus Affordable Start-up Unit 1
• Instruction to H&F Developments Ltd to grant a lease on civic campus Affordable Start-up Unit 2
• Instruction to H&F Developments Ltd to grant a lease on civic campus Block B 7th floor office
• Instruction to H&F Developments Ltd to grant a lease on civic campus Block B Restaurant
• Instruction to H&F Developments Ltd to grant lease on civic campus Block B ground floor office / reception
• Procurement and award of consultancy contract
• Procurement and Installation of Audio Visual Equipment, Desk Booking and Smart Technology within the refurbished Town Hall
• Procurement Strategy for Property and FM to Procure an Electrical Maintenance Contract for its Corporate Estate
• Contract Award for Civic Campus Furniture, Fixtures and Equipment for Ground Floor to Floor 5
• Smart Building and Environmental Technologies 2023
• Procurement Strategy Report for the provision of Councils contact centre applications
• Azure Managed Service
• Approval to extend our roofing contract by 12 months
• Award of contract for White City major refurbishment Phase 1 incorporating works to Batman Close, Davis House, Evans House, Mackay House, White City estate W12
• Charecroft estate major refurbishment
• Council housing policy updates
• Direct Award via the Southeast Consortium Framework for a Windows installation/replacement contractor
• Domestic Abuse Housing Services Policy
• Housing First and Street Outreach Services
• Procurement Strategy for Housing Lift Modernisation of Barton and Jepson House
• Procurement Strategy/Contract Award approval to Cablesheer to support with housing voids and repairs
• Rough sleeping assessment hub
• Short-Term Contract Variation to Council Repairs Contract (LOT 3)
• Extension of Pinnacle Caretaking Contract
• Rough Sleeping Assessment Hub
• Procurement Strategy for Leaks from Above
• Approval for a 10 year lease on 27 Bulwer street W12 8AR
• Cashless Parking Solution Procurement
• Contract Award of the On Street Residential Chargepoint Scheme (ORCS 4) Grant
• Grounds Maintenance Contract Variation
• Highway Asset Management Strategy
• Leisure Contract Variation
• Linford Christie Stadium Athletics Track Refurbishment
• Pan London Contract on the Future of Micro-mobility
• Parking Bailiff Enforcement Procurement Strategy
• Registration and Mortuary (Fees and Charges)
• Smart Transport - Traffic Data Procurement
• Strategy and call off Ealing Framework to use Matrix SCM Limited for Neighbourhood Improvements and Place Shaping Projects
• Suspensions Fees & Charges Uplift
• Traffic Orders Fees & Charges Uplift
• Procurement Strategy for Fuel Cards
• Fulham Reach - Chancellor's Road, Distillery Road and Winslow Road W6 - S106 Highway Works
• Cycle Training & Bike Mechanics
• Procurement Strategy and Award of Contract for Statutory Printing Services
• Fulham Football club funding for Stevenage Park
• Farmers Market Tender
• Variation of the RBKC Framework to finalise Council wide public realm procurement
• Procurement Strategy and Contract Award for Hammersmith Grove – Sustainable Drainage Systems and Public Realm Improvements Works
• Play Maintenance and Inspections Contract
• Cost of Living Funding Strategy
• Violence against Women and Girls (VAWG) procurement strategy
• Decision on the introduction of a public space protection order to tackle anti-social behaviour
• Hammersmith and Fulham Adult learning & Skills (HFALS) subcontracting Procurement Strategy 2025
• Approve spend for windows related works at Langford Primary
• Direct Award Report of Carers Services to Carers Network
• Direct Award Report of Spot Contract to Living With Equal Opportunities
• Direct Award Report of Statutory Advocacy Services to Libra Partnership
• Direct Award to Jontek for the Careline Alarm Receiving Centre Platform
• Sullivan Primary School Contract Award for Creation of a Specialist Unit
• Contract Award for Works to Satellite Provision for Queensmill Special School to be Located at Sullivan Primary School
• Procuring a delivery partner to support the end-to-end retrofit journey
• Civic Campus CCTV
• Bagley's Lane depot: Workshop roof replacement