The Projects and Procurement Sub-Committee were scheduled to meet on 18 November 2025 to discuss an integrated facilities management strategy, review the sub-committee's terms of reference, and receive updates on a number of projects. Some of the items for discussion were marked as being for information only, and some were scheduled to be discussed in private.

IFM Forward Strategy to 2033

The Sub-Committee was scheduled to consider a report from the City Surveyor regarding the Integrated Facilities Management (IFM) approach for the City of London Corporation's non-housing property portfolio up to 2033.

In December 2022, the committee approved six individual IFM contracts via the City’s IFM Services Framework Agreement for up to 10 years. The contracts covered:

• Corporate Property (CBRE)
• Investment Property (CBRE)
• Barbican & Guildhall School of Music and Drama (GSMD) (OCS)
• Guildhall/London Metropolitan Archives/Walbrook Wharf (CBRE)
• Independent Schools (ISS)
• Police & Courts (OCS)

The report noted that the IFM contracts were in their third year and that the City Surveyor believed the contracts were providing a stable and effective service.

The report stated that Lift & Escalator servicing and Building Management System (BMS) servicing remained key services that currently sit outside of the IFM contracts. It was intended to incorporate the Lifts and BMS provision into the IFM Lot model.

The Sub-Committee was asked to support the continuation of the six IFM contracts and not utilise a break clause, and to approve a further consolidation strategy to incorporate outlying facilities management contracts (BMS and Lifts) into the relevant IFM contract.

The report listed the benefits of not utilising the break clause as:

The City will continue working with 3 suppliers who are performing well as illustrated in their KPI performance, Net Promoter Scores, Compliance Performance and contributions to wider city objectives.

Not utilising the break clause at year 5 also removes the operational and financial risk of any re-procurement exercise and mobilisation of significant operational contracts which are performing well.

Annual Review of Composition and Terms of Reference

The Sub-Committee was scheduled to conduct its annual review of its own Terms of Reference for onward approval to the Finance Committee in January 2026.

One change to the composition of the Sub-Committee was proposed: the establishment of an automatic annual appointment of the Chair of the Capital Buildings Board to the Sub-Committee.

The Sub-Committee was asked to consider its Terms of Reference and agree whether they sufficiently encapsulate the responsibilities of the Sub-Committee.

Pan London Sexual Health Programme Eservice (SHL.UK)

The Sub-Committee was scheduled to consider a joint report of the Director of Community & Children's Services and the Chamberlain regarding the Pan London Sexual Health Programme Eservice (SHL.UK)[1].

Heat Network Zoning (Phase 1) Procurement Stage 1

The Sub-Committee was scheduled to consider a report of the City Surveyor regarding Heat Network Zoning.

Updated Corporate Risk 33

The Sub-Committee was scheduled to consider a report of the Chamberlain regarding an updated Corporate Risk.

Other Matters

The Sub-Committee was also scheduled to discuss the following items:

• The minutes of the meeting held on 14th October 2025.
• The outstanding (public) actions log.
• City of London Enterprise Portfolio Reporting (October 2025).
• An update on the implementation and implications of the Procurement Act 2023¹.

The Sub-Committee was also scheduled to receive information on the following projects:

• Crossrail Liverpool Street Urban Integration (Phase 2)
• Air Source Heat Pump and Photovoltaic Installation at the Mansion House
• Pipe Subways of Holborn Viaduct and Snow Hill over Thameslink
• Decent Homes Call-Backs 2020-22
• Renewal of Flat Roof Coverings at Petticoat Square, Middlesex Street
• Renewal of Roof Coverings at Dron House, Tower Hamlets
• Guildhall Cooling Plant Replacement