The Projects and Procurement Sub-Committee meeting scheduled for 28 January 2026 was set to discuss a range of procurement strategies, project updates, and risk management. Key items included the procurement strategy for a street homelessness outreach and support service, an update on the Commercial, Change & Portfolio Delivery Risk Register, and various project proposals and closures.

City of London Street Homelessness Outreach and Support Service – Stage 1 Procurement Strategy

A significant item on the agenda was the proposed procurement strategy for a new City of London Street Homelessness Outreach and Support Service. This report, presented by the Executive Director of Community and Children's Services and the Chamberlain, sought approval for the strategy and evaluation criteria for selecting a supplier. The contract, estimated at up to £8.3 million over a core term of three years with a potential two-year extension, aims to consolidate existing services and provide a flexible, agile response to street homelessness. The proposed procurement route is the Competitive Flexible Procedure under the Procurement Act 2023, with an evaluation ratio of 55% Quality, 15% Responsible Procurement, and 30% Price. The report highlighted a concerning rise in street homelessness in the City of London over the past five years, with data showing a significant increase in identified and unidentified rough sleepers. The strategy aims to meet statutory duties under the Homelessness Reduction Act 2017 and the Housing Act 1996, and contribute to the Corporate Plan 2024-29.

Commercial, Change & Portfolio Delivery Risk Register Update

The Sub-Committee was scheduled to receive an update on the risk management activities within the Commercial, Change and Portfolio Delivery (CCPD) Division. The report indicated that the division was managing one AMBER Corporate Risk, CR33, concerning the Project portfolio strategic impact and/or financial value. This risk, currently at an AMBER 12 level, reflects challenges in the successful adoption of the new P3 (Projects, Programmes and Portfolio) Framework and the development of strategic prioritisation tools. Mitigations include collaboration among project managers, finance, and commercial teams, and the ongoing development of a Project Management Academy and portfolio data validation. The report also noted one AMBER Departmental Risk, CHB005, related to Resistance to Transformation and Change (Change Fatigue), and three service-level risks.

Project Updates and Closures

Several project-related items were listed for information:

• Avondale Square Estate External Works (Phase 1: Point Blocks): A project proposal for external works at the Avondale Square Estate.
• Transforming Fleet Street: An outline options appraisal for a project aimed at transforming Fleet Street.
• Fenchurch Street Area Healthy Streets Plan: An update on the authority to start work for the Fenchurch Street Area Healthy Streets Plan.
• St. Paul's Gyratory Transformation Project – Greyfriars Square: An update on the authority to start work for the St. Paul's Gyratory Transformation Project, specifically concerning Greyfriars Square.
• Holloway Estate Window Replacement and Common Parts Redecorations: A project closure report for works at the Holloway Estate.
• Middlesex Street Estate - Cold Water Distribution System Replacement: A project closure report for the cold water distribution system replacement at the Middlesex Street Estate.
• Petticoat Tower Balcony Screens: A project closure report for balcony screens at Petticoat Tower.
• Petticoat Tower Fire Doors: A project closure report for fire doors at Petticoat Tower.
• Sydenham Hill Window Replacement and Common Parts Redecorations: A project closure report for works at Sydenham Hill.
• Windsor House Window Replacement and Common Parts Redecorations: A project closure report for works at Windsor House.
• York Way Estate - Cold Water Distribution System Replacement: A project closure report for the cold water distribution system replacement at the York Way Estate.

Other Agenda Items

The agenda also included the agreement of public minutes from the previous meeting on 18th November 2025 and an outstanding actions log for information. The meeting also scheduled for a motion to exclude the public for specific items, followed by the agreement of non-public minutes and discussion of non-public items.