The Officer Executive Decisions meeting scheduled for Monday 09 February 2026 was set to discuss a proposed framework agreement for capital lift works. This agreement aims to address the modernisation of the council's ageing lift stock.

Capital Lift Framework Agreement

The meeting was scheduled to consider a proposal for a four-year framework agreement for capital lift works, with the potential for a two-year extension. This framework would involve appointing three contractors to modernise Hackney Council's lifts, many of which are beyond their expected lifespan and are experiencing frequent breakdowns and difficulties in sourcing replacement parts. The report pack indicated that 41 priority lifts were scheduled for modernisation in the first year.

The recommendation was to approve the award of this framework agreement and the first year's call-off contract to three ranked contractors for a total of £7,231,169.86. The maximum budget allocated for capital lift works over the four-year framework period was £24 million. The report highlighted that this initiative aligns with the Hackney Sustainable Community Strategy 2018-2028, the Sustainable Procurement Strategy 2018-2022, and the Housing Asset Management Strategy 2019-2027.

Several alternative options were considered and rejected, including a single supplier framework, individual procurements for each lift, and a two-supplier framework. The report detailed the reasons for rejecting these options, citing concerns about delivery capacity, pace, cost-effectiveness, and risk management.

The report also outlined the sustainability commitments of the three preferred suppliers, which included carbon baseline assessments, transition to low-emission vehicle fleets, lift energy efficiency programmes, sustainable procurement, and waste reduction. Consultations with tenants, leaseholders, resident groups, and staff were also mentioned as part of the process.

The report included a risk assessment that identified potential issues such as delays in obtaining Building Safety Regulation approvals, the impact of market forces and inflation on costs, and the integration of a new capital delivery team. Mitigation strategies for these risks were also detailed.

The comments from the Group Director of Finance and Corporate Resources confirmed the availability of the £24 million budget within the 10-year HRA capital budget envelope. The Director of Legal, Democratic & Electoral Services noted that the decision-making authority for this framework and the initial call-off contract had been delegated to the Group Director for Housing, Climate and Economy for expedience. The Procurement Category Lead confirmed that the procurement exercise followed the Public Contracts Regulations 2015 and that the selected suppliers demonstrated strong commitments to social value outcomes.