Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: January 29, 2025

Purpose:

Content: RESOLVED   i)               That the award of the arboricultural contracts to the highest scoring bidders, on the terms recommended, as detailed in exempt Appendix 1, be approved.   ii)              To delegate authority to the Director of Communities, in consultation with the Head of Legal and Democratic Services, to finalise the terms and conditions of and enter into the contracts, subject to Full Council agreeing the required budget (such authority to be effective from the date the budget is approved) for the five-year term plus any extensions specifically provided for in those contracts (subject to budget requirements).     REASON   For the Council to continue to carry out arboriculture services across the parks and countryside portfolio.   ALTERNATIVE OPTIONS CONSIDERED BUT REJECTED AS IDENTIFIED IN THE REPORT   The retender process could have replicated the previous approach, with one contract for all of the arboricultural services. This approach was rejected in favour of splitting the tree services into three lots. This conclusion was informed by a lesson learnt exercise after the previous contract was mutually terminated, and market engagement with numerous suppliers. The suppliers did not raise any issues with this approach and the lessons learnt exercise suggested that this would reduce the risk to the Council.