Decision Maker: Executive, Council

Outcome: For Determination

Is Key Decision?: No

Is Callable In?: No

Date of Decision: February 4, 2025

Purpose: To approve and adopt into the Constitution, updates to the Procurement and Contract Procedure rules to reflect changes arising from the introduction of the Procurement Act 2023; expected to take effect on 24th February 2025.

Content: Agreed:   RECOMMENDED that approve:-   (1)  the revised Procurement and Contract Procedures in Appendix A of the report for adoption from 24th February 2025; (2)  the following revised Procurement Procedure Notes for adoption from 24th February 2025:-   a)    Appendix B – Procurement Note Approval to Procure & Quality Assurance; b)    Appendix C – Procurement Note Concessions; c)    Appendix D – Late Submissions; d)    Appendix E – Missing and Omitted Materials; e)    Appendix F – Signing and Sealing Contracts; and f)     Appendix G – Waivers   (3)  to grant delegated authority to the Head of Legal and Democratic Services in consultation with the Portfolio holder to make any minor amendments to the Procurement and Contract Procedures and Procurement Procedure Notes.   Reason for Decision: As set out in the report.