Decision Maker: Strategy and Resources Policy Committee

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Date of Decision: April 14, 2025

Purpose: 1. To seek approval to accept and spend 2025/26 Property Transformation funding. 2. To seek approval to procure and award an IT solution(s) for the Corporate Landlord service (clarification of a previous approval). 3. To update the Strategy and Resources Committee on the Property Transformation Programme’s progress.

Content: The Committee RESOLVED:   In terms of the Programme:   1. (6 members voting in favour and 3 against) To approve the Property Transformation Programme (and projects identified in the report).   2. (6 members voting in favour and 3 against) To authorise the Director: Property, Assets and Infrastructure to take all steps required to implement the Property Transformation Programme and projects identified in the report (including procuring and awarding contracts over the key decision threshold) in line with the maximum budget envelopes allocated for 2025/26 and as outlined in the report (subject to approval of the transformation budget by the Strategy and Resources Committee on 19 May 2025).   3. (unanimous vote in favour) To authorise the Director: Property, Assets and Infrastructure, in consultation with Chair of the Strategy and Resources Policy Committee and the s.151 Officer to extend or vary the existing Hard Facilities Management (Hard FM) contract (which may be above the key decision threshold) and that may be required to enable continuation of service provision during the procurement of a new contract, to be funded from within the existing service budget.   In terms of IT for Corporate Landlord – Service budget:   4. (unanimous vote in favour) To authorise the Director: Property, Assets and Infrastructure, in consultation with Chair of the Strategy and Resources Policy Committee to take all steps required to procure and award an IT solution(s) for the Corporate Landlord service (including Asset Management solution) (which may be above the key decision threshold) for up to 7 years.   5. (unanimous vote in favour) To authorise the Director: Property, Assets and Infrastructure to invoke any subsequent extensions or variations specifically defined in the contract(s) being awarded, up to the key decision threshold.   In terms of noting:   6. To note the update report on progress of the Property Transformation Programme.