Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: August 14, 2025

Purpose: To review and adopt the policy

Content: Decision: 1.     Approve the Mutual Exchange Policy as set out in Appendix 1. 2.     Delegate approval all of the Housing Service policies to the Portfolio Holder for Housing in consultation with the Assistant Director for Housing, the Tenant Engagement Group and Housing Operations Board. Reason(s): To ensure that the Housing Service has a documented Mutual Exchange policy to promote mobility and choice for tenants, make efficient use of       housing stock, and ensure compliance with statutory and regulatory requirements. The draft Mutual Exchange Policy was developed with the Tenant Engagement Group and presented to the Housing Operations Board on 9 July 2025.  The Group and Board support the adoption of the policy. The request for delegation is to improve the speed of governance decisions for Housing Service policies to enable swifter publication and implementation to progress improvements.  The policies are mainly operational, developed in line with legislative and regulatory requirements and good practice.  Authority is sought for the Portfolio Holder to approve policies in consultation with the Assistant Director for Housing, and the Tenant Engagement Group and Housing Operations Board who will provide external review. Other options considered and rejected by the Executive: Policy Option 2: Reject or defer the policy Policy Option 3: Redraft policy significantly Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.