Decision Maker: Executive Cabinet

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: November 26, 2025

Purpose: This report highlights recommendations following a full review of the current Facilities Management (FM) contract and future requirements of the Council. It details and recommends the services which should be brought back ‘in house’ with effect from 1 May 2026.

Content: RESOLVED (i)                  That the Facilities Management service be restructured to incorporate staff roles currently employed by Robertsons Facilities Management (RFM). (ii)               That the Cleaning and Caretaking services are brought back inhouse and are directly managed by the Council’s FM team. (iii)             That all maintenance, (both reactive and proactive) and help desk services be brought back in house and be directly managed by the Council’s FM team. (iv)             That all Project Management functions are brought back in house and are directly managed by the Council’s FM and Capital Project steam. (v)               That certain post holders currently employed by Robertsons Facilities Management be transferred across and be directly employed by the Council in the Facilities Management team within the Strategic Property function. (vi)             That approval be given for a Capital Requirement of c. £0.100m to procure a new Integrated Workplace Management System. This will need to be procured before the end of 2025 in order to migrate data in advance of 1 May 2026. (vii)           To note that possible cost savings within Facilities Management are in part linked to the Asset Rationalisation Strategy