Decision Maker: Executive

Outcome: For Determination

Is Key Decision?: Yes

Is Callable In?: No

Date of Decision: December 2, 2025

Purpose: Agree the budget for and begin the procurement and preparation for the Council’s Enterprise Resources Planning (ERP) system.

Content: Resolved –   Based on the Council’s current challenges and ambitions, Executive resolve to:   (1)      Replace the current SAP ERP with a cloud ERP solution       that    offers:   ·       standardised best-practice processes ·       embedded AI, machine learning, and modern user experience ·       improved integration and automation potential ·       long-term vendor support and innovation roadmap   (2)      Begin structured market engagement including early vendor         demonstrations:   ·        leading to a competitive procurement process to select the best solution for the Council.   (3)      Agreed the estimated budget as set out in NFP Appendix 5 to        Document “AO” including the recruitment where necessary, of         appropriate resources to undertake the programme.   (4)      Agreed that officers begin preparatory work as set out in           Appendix 3 to Document “AO”.   (5)      Agreed that officers develop the OBC and all supporting             programme methodologies.   (6)      Agreed that officers receive regular reports on the progress of this programme.   (7)      Agreed that officers define, and apply, robust governance,           change and decision management protocols from the outset.   (8)      Confirm the preferred option through the OBC in September 2026.   To be actioned by: Interim Strategic Director of Corporate Resources/                       s151 Officer    Overview and Scrutiny Area: Corporate  (Craig Walton - 07483 990184)