Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: December 9, 2025

Purpose:

Content: RESOLVED:   Hackney Procurement Board:   1.  Approve the procurement to secure a concession contract for a single delivery partner for the Hackney Estate Parcel Locker Deployment Project through the Competitive Flexible Procedure under the Procurement Act 2023, to establish a concession contract for the installation, operation and maintenance of parcel lockers on Council-owned housing estates and related sites. 2.  Approve the Full Deployment (Option C) approach, allowing for a phased implementation beginning with a small-scale pilot, to enable the borough-wide rollout without the need for further procurement approval. 3.  Note that this represents a spend-to-save investment with potential annual income to the Council of £300,000–£500,000, and an estimated concession value of £3 million–£5 million over the 10-year contract term with a planned initial term of 4 years followed by 2 year extensions, requiring no additional capital or revenue budget from the Council. Are optimistic of the success of this due to the increased demand on delivery lockers therefore our aspirations are that this initiative will continue to expand exponentially. That concession contract to have break clauses for convenience to the Council likely with 24 months notice after the immediate term and immediately for cause / breach, these arrangements to be developed with the Procurement / Legal / Finance team during the procurement so as to maximise the benefits to the council. 4.  Return back before award to the relevant approval committee (HPB or CPIC). 5.  The project team proposes, and seeks approval, to use social media as a route to generating a market / interest in this endeavour and seeks the relevant approvals from HPB to announce this project - which will likely create significant profile and interest to all involved.   RELATED DECISIONS   None