Decision Maker: Cabinet Procurement and Insourcing Committee

Outcome: Awaiting Implementation

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: January 5, 2026

Purpose: Award the purchase of vehicles for the Housing Department

Content: RESOLVED:   To award the purchase of:   Eighty Nine (89) medium sized vans from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Two (2) large (Sewer) vans by from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   One (1) Platform Access Tower Vehicle from Supplier D through the TPPL framework - lot identification ‘Lot 5 Framework Ref – NEPO224’   Reasons For Decision    This report details the requirement to replace a number of Housing vehicles as part of a scheduled fleet replacement programme. The vehicles support provision of essential and highly visible services by the Council.   Applying procurement efficiencies we utilised existing frameworks to source vehicles and suppliers that met our requirements rather than conducting a full open procedure. The business case presented in June 2025 approved the use of The Procurement Partnership Ltd frameworks (HCC Lots 1, 2 & 4 and NEPO Lot 1) which facilitates ‘direct awards’ for the wide range of vehicles required, however a mini competition was required for the Platform Access Tower vehicle.   Alternative Options Considered and Rejected   This is a simple asset purchase so there is no option of ‘insourcing’. The options for this procurement are related to whether to replace vehicles or try to extend their operating life and to the procurement route.   To maintain services with the existing vehicles is proving to be problematic as they have reached an age where they are unreliable and expensive to maintain. There comes a point with any asset whereby it is no longer fit for purpose.   The use of frameworks are more efficient and they require less time and resources. The selected frameworks have supply options that meet our specific requirements. Furthermore, market testing of existing frameworks demonstrated scope for ‘direct award’ where the primary supplier met all our specification requirements thereby proving even more effective. Only one vehicle required assessment through mini-competition.