Decision Maker: Cabinet Procurement and Insourcing Committee

Outcome: For Determination

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: January 5, 2026

Purpose: Award the purchase of vehicles for Environmental Operations, Parks and Enforcement services within the Climate, Homes and Economy directorates.

Content: RESOLVED to award the purchase of:   Twelve (12) 7.5 tonne caged tipper vehicles from Supplier A through the TPPL framework - lot identification ‘Lot 1  Framework Ref – NEPO224’   Seven (7) truck mount sweepers from Supplier B through the TPPL framework - lot identification ‘Lot 4 Framework Ref – TPPLHCCOP03’   Twelve (12) compact sweepers from Supplier B through the TPPL framework - lot identification ‘Lot 4 Framework Ref – TPPLHCCOP03’   One (1) sub-compact sweeper from Supplier B through the TPPL framework - lot identification ‘Lot 4 Framework Ref – TPPLHCCOP03’   One (1) small van from Supplier C through the TPPL framework - lot identification ‘Lot 1 Framework Ref – TPPLHCCOP03’   One (1) dog warden van from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   One (1) clinical waste van from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Two (2) large vans from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Four (4) graffiti vans from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Three (3) crew cab cage tippers from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Five (5) day cab cage tippers from Supplier C through the TPPL framework - lot identification ‘Lot 2 Framework Ref – TPPLHCCOP03’   Reasons For Decision    This report details the requirement to replace a number of Housing, Climate & Economy vehicles as part of a scheduled fleet replacement programme. The vehicles support provision of essential and highly visible services by the Council.   Applying procurement efficiencies we utilised existing frameworks to source vehicles and suppliers that met our requirements rather than conducting a full open procedure. The business case presented in June 2025 approved the use of The Procurement Partnership Ltd frameworks (HCC Lots 1, 2 & 4 and NEPO Lot1) which facilitates ‘direct awards’ for the wide range of CHE vehicles required.   Alternative Options Considered and Rejected   This is a simple asset purchase so there is no option of ‘insourcing’. The options for this procurement are related to whether to replace vehicles or try to extend their operating life and to the procurement route.   To maintain services with the existing vehicles is proving to be problematic as they have reached an age where they are unreliable and expensive to maintain. There comes a point with any asset whereby it is no longer fit for purpose.   Framework agreement was the chosen route to market as they can be more efficient if the frameworks have supply options that meet our specific requirements. Furthermore, market testing of existing frameworks demonstrated scope for ‘direct award’ where the primary supplier met all our specification requirements thereby proving even more effective.