Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: January 26, 2026

Purpose: The current 10-year Grounds Maintenance contract with Tivoli expired on 31 October 2025. Following legal advice and Cabinet’s decision of January 2025, a 1-year extension was added to the contract as this provided best value to the Council. The contracted cost is approximately 3681,148 p.a. It is now time to revisit the contract and plan for the end of the current extended contract on 31 October 2026.

Content: AGREED to authorise officers to enter negotiations to extend the existing contract for a period of two years and to delegate authority to the Portfolio Holders for Finance and Grounds Maintenance to approve the final proposals arrived at during negotiations as set out in Exempt Appendix 1 of the report; and   Request that if an appropriate best value outcome cannot be achieved via the negotiations, that officers should report back to Cabinet with a full and updated assessment of all the remaining options available for determination; and   authorises the Monitoring Officer to execute and complete all requisite legal documentation in relation to the matters outlined above.