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Administrative Committee - Thursday, 8 February 2024 7.00 pm

February 8, 2024 View on council website  Watch video of meeting Read transcript (Professional subscription required)

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Summary

The administrative committee convened to discuss and approve various items including minutes, appointments, fees and charges, and project updates. The meeting was structured and followed the agenda closely, with several key decisions made.

  1. Appointment of Charity Trustees: The committee agreed to appoint Colin Squire, OBE, and Matthew Calvert as trustees for Leyland Charity's Village Hall and Recreation Ground for four years. There was general consensus on the nominees' suitability, with no opposition or significant debate noted.

  2. Approval of Fees and Charges for 2024/25: The committee reviewed and approved the proposed fees and charges for the next fiscal year. There was a detailed discussion led by Paul Taylor, focusing on the rationale behind fee adjustments and the economic outlook affecting budget predictions. The decision was made to increase statutory fees to the maximum permissible and discretionary fees by at least 5%, with an example provided of balancing budget impacts through other committee decisions.

  3. Revenue and Capital Growth Bids: The committee approved growth bids and savings plans for 2024/25. There was a brief discussion about the specifics of the new roles and expenditures, with clarifications provided by Paul Taylor. The decision supports the council's financial planning and operational efficiency.

  4. Project Updates: Daniel Dredge presented updates on various council projects, emphasizing improvements in project reporting and tracking. The updates were noted without significant debate, highlighting a commitment to transparency and efficiency in project management.

  5. Reported Issues Summary: Daniel Dredge also discussed enhancements to the councilor reporting system, demonstrating new reporting capabilities. This update was informational and aimed at improving councilor engagement with constituent issues.

The meeting was straightforward with no unexpected incidents, focusing on governance and operational efficiency. The decisions made reflect a proactive approach to managing community resources, governance responsibilities, and enhancing service delivery.

Attendees

Profile image for CouncillorSimon Bhadye
Councillor Simon Bhadye Conservative • Ashford Common
Profile image for CouncillorLawrence Nichols
Councillor Lawrence Nichols Liberal Democrat Group • Halliford and Sunbury West
Profile image for CouncillorMichelle Arnold
Councillor Michelle Arnold Independent Spelthorne Group • Ashford Town
Profile image for CouncillorLisa Brennan
Councillor Lisa Brennan Conservative • Shepperton Town
Profile image for CouncillorJolyon Caplin
Councillor Jolyon Caplin Liberal Democrat Group • Staines South
Profile image for CouncillorJohn Doran
Councillor John Doran Mayor • Labour • Stanwell North
Profile image for CouncillorAdam Gale
Councillor Adam Gale  Green Party (Member of the Independent Spelthorne Group) •  Staines
Profile image for CouncillorRebecca Geach
Councillor Rebecca Geach Labour • Ashford North and Stanwell South
Profile image for CouncillorAnant Mathur
Councillor Anant Mathur Conservative • Laleham and Shepperton Green
Profile image for CouncillorJohn Turner
Councillor John Turner Liberal Democrat Group • Halliford and Sunbury West
Profile image for CouncillorBuddhi Weerasinghe
Councillor Buddhi Weerasinghe Conservative • Sunbury East
Profile image for CouncillorMalcolm Beecher
Councillor Malcolm Beecher Green Party (Member of the Independent Spelthorne Group) • Staines
Profile image for CouncillorDarren Clarke
Councillor Darren Clarke Conservative • Laleham and Shepperton Green
Profile image for CouncillorChris Bateson
Councillor Chris Bateson Deputy Leader of the Council, Leader of the Liberal Democrat Group • Liberal Democrat Group • Staines South

Topics

No topics have been identified for this meeting yet.

Meeting Documents

Agenda

Agenda frontsheet Thursday 08-Feb-2024 19.00 Administrative Committee

Reports Pack

Public reports pack Thursday 08-Feb-2024 19.00 Administrative Committee

Additional Documents

Appendix B - Reg Admin Growth Summary
GuidelinesforTrustees Copy
Admin Committee 2024-25 Budget F C Report final
Appendix B
RA 2024-25 Service Plans Final v2
Appendix C - Reg Admin Summary of Capital Growths Bids
Admin Appendix C - Discretionary Fees
Appendix A - Service Plans
LCVHRCcompletehistoryandschemes
Nominee Information
Minutes 12102023 Administrative Committee
Charity Appointments
Public minutes Thursday 08-Feb-2024 19.00 Administrative Committee
Reg Admin Fees Charges 6.11.23
Admin Appendix B - Statutory Fees
Appendix F - Reg Admin Detailed Budget by Cost Centre
MAT and Committee Report Template PROJECT UPDATE
Appendix A
Forward Plan
Appendix D - Reg Admin Savings Summary
Appendix E - Reg Admin 202425 Summary Budget by Cost Centre