The Task and Finish Group - Use of Chief Executive's Emergency Powers of Horsham Council convened to discuss the application and oversight of the Chief Executive's emergency powers. Key decisions included the approval of revised terms of reference and the establishment of a review mechanism for future use of these powers.

Review of Chief Executive's Emergency Powers

The primary focus of the meeting was the review of the Chief Executive's emergency powers. The group examined the Terms of Reference Emergency Powers, which outline the scope and limitations of these powers. The discussion highlighted the need for a balance between swift decision-making in emergencies and adequate oversight to ensure transparency and accountability.

Councillors debated the merits of the current framework, with some expressing concerns about potential overreach. One councillor noted, While the ability to act quickly is crucial in emergencies, we must ensure that these powers are not misused or extended beyond their intended scope. The group ultimately decided to approve the revised terms of reference, which include more stringent reporting requirements and periodic reviews.

Establishment of Review Mechanism

In addition to revising the terms of reference, the group agreed to establish a formal review mechanism for the use of the Chief Executive's emergency powers. This mechanism will involve regular assessments by the council to evaluate the necessity and impact of decisions made under these powers. The aim is to provide a structured approach to monitoring and ensure that any use of emergency powers is justified and proportionate.

Councillors discussed various models for the review mechanism, considering input from other local authorities and best practices. The agreed-upon model will include quarterly reports to the council and an annual review by an independent panel. This decision was made to enhance transparency and maintain public trust in the council's governance.

Public Engagement and Transparency

The meeting also touched on the importance of public engagement and transparency in the use of emergency powers. Councillors acknowledged that clear communication with residents is essential to maintain confidence in the council's actions during emergencies. The group proposed several measures to improve transparency, including the publication of decisions made under emergency powers and regular updates to the community.

One councillor emphasised, Our residents need to know that we are acting in their best interests, especially in times of crisis. By being transparent about our decisions and the reasons behind them, we can build and maintain their trust.

For more detailed information on the discussions and decisions made during the meeting, you can refer to the Public reports pack 14th-Jun-2024 14.30 Task and Finish Group - Use of Chief Executives Emergency.