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Place Scrutiny Committee - Monday, 16th December, 2024 6.00 pm

December 16, 2024 View on council website Watch video of meeting
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Summary

This meeting's agenda included the potential award of two contracts relating to parking, one for enforcement and operations, the other for school crossing patrol staffing.

Parking Contract Award

A report by Lorraine Delahunty, the council's Head of Traffic & Parking, on the subject of a new Parking Enforcement and Operations contract was provided for the committee. The report requested that the committee recommend that the council approves the award of this contract, and the power to award the contract for school crossing patrol staffing be delegated to Alan Richards, Executive Director for Environment & Place.

The report explained that the existing contract, held by an unnamed provider, was due to expire on 31 January 2025. To allow time for a handover to the new provider, the contract would commence on 1 February 2025. The report stated that the successful bidder had been chosen from those on the CCS Framework because of its value for money and ease of use. The report recommends a 5 year contract for the Parking Enforcement and Operations – Civil Enforcement Operations & Technology System, and a 4 year contract for the School Crossing Patrol staffing.

The report described the two-stage procurement process. It explained that Southend-on-Sea City Council evaluated the bids based on a 60% weighting for quality and a 40% weighting for price. The report provided more detail on the evaluation process in a confidential appendix not available to the public.

The concluded tender exercise is a new opportunity to ensure that the budget is aligned appropriately with the true cost of contract provision.

The report seeks authorisation to withhold the identity of the bidders for the contract.

The identity of the bidders is commercially sensitive and must remain confidential while the procurement process is active. Elected Members will be informed once the standstill period concludes.

The report explained that the budget for the provision of parking enforcement had been set at £1.45m. It also explained that, due to an increase in both the costs of and demand for parking enforcement, an overspend of £0.45m per year had been typical. The report's author argued that awarding the contract would provide an opportunity to set a more realistic budget, and to ensure a surplus could be generated that could be spent on transport related projects.

The report concluded by recommending that the Place Scrutiny Committee recommend to the council's cabinet that the contract be awarded.

Attendees

Profile image for CouncillorPaul Collins
CouncillorPaul Collins  Cabinet Member for Finance, Assets and Public Transport - Liberal Democrat Group Leader •  Liberal Democrats •  Eastwood Park Ward
Profile image for CouncillorDaniel Cowan
CouncillorDaniel Cowan  Leader of the Council •  Labour & Co-operative Party •  St Laurence Ward
Profile image for CouncillorMatt Dent
CouncillorMatt Dent  Cabinet Member for Business, Culture, Music and Tourism •  Labour & Co-operative Party •  Kursaal Ward
Profile image for CouncillorLydia Hyde
CouncillorLydia Hyde  Cabinet Member for Climate, Environment and Waste •  Labour & Co-operative Party •  St Laurence Ward
Profile image for CouncillorKevin Robinson
CouncillorKevin Robinson  Cabinet Member for Regeneration, Law and Governance •  Labour Party •  Westborough Ward
Profile image for CouncillorJames Courtenay
CouncillorJames Courtenay  Leader of Conservative Group •  Conservative Party •  Chalkwell Ward
Alan Richards
Richard Lumley
Lorraine Delahunty
Profile image for CouncillorSusan Badger
CouncillorSusan Badger  Independent •  Thorpe Ward
Profile image for CouncillorSam Allen
CouncillorSam Allen  Labour Party •  Milton Ward
Profile image for CouncillorMargaret Borton
CouncillorMargaret Borton  Labour Party •  Victoria Ward
Profile image for CouncillorKevin Buck
CouncillorKevin Buck  Conservative Party •  Prittlewell Ward
Profile image for CouncillorOwen Cartey
CouncillorOwen Cartey  Conservative Party •  West Leigh Ward
Profile image for CouncillorMeg Davidson
CouncillorMeg Davidson  Conservative Party •  Prittlewell Ward
Profile image for CouncillorAlan Dear
CouncillorAlan Dear  Conservative Party •  Belfairs Ward
Profile image for CouncillorIrene Ferguson
CouncillorIrene Ferguson  Labour Party •  Kursaal Ward
Profile image for CouncillorDarryl Jones
CouncillorDarryl Jones  Deputy Leader of the Southend Reform UK Group •  Reform UK •  Southchurch Ward
Profile image for CouncillorShahid Nadeem
CouncillorShahid Nadeem  Labour & Co-operative Party •  Blenheim Park Ward
Tim Row
Profile image for CouncillorCarole Mulroney
CouncillorCarole Mulroney  Liberal Democrats •  Leigh Ward
Profile image for CouncillorJack Warren
CouncillorJack Warren  Conservative Party •  Belfairs Ward
Profile image for CouncillorRichard Longstaff
CouncillorRichard Longstaff  Green Party •  Leigh Ward
Profile image for CouncillorJane Norman
CouncillorJane Norman  Labour Party •  St Lukes Ward
Profile image for CouncillorMandy O'Connor
CouncillorMandy O'Connor  Labour Party •  Victoria Ward
Profile image for CouncillorSteven Wakefield
CouncillorSteven Wakefield  Independent Group Lead Spokesperson •  Independent •  Shoeburyness Ward
Profile image for CouncillorKathy Murphy
CouncillorKathy Murphy  Non-Aligned •  St Lukes Ward

Topics

No topics have been identified for this meeting yet.

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