The Community Services Committee of Tandridge Council met on 2 September 2025 to discuss community grant allocations, key performance indicators, risk management, and budget monitoring. The committee was also scheduled to receive an update presentation from Freedom Leisure.

Here's a breakdown of the topics that were listed on the agenda:

Community Grant Allocations

The committee was scheduled to discuss community grant allocations for the voluntary sector and the Tandridge Together Community Lottery. A report in the agenda pack noted that for the 2025/26 period, six community grants were awarded, totalling £200,000. The report also summarised the allocation of the Tandridge Lottery Community grants for 2024/2025.

The report pack recommended that the committee note the current levels of funding allocations for the grants for 2025/26, and approve the application process to follow the timetable set out in paragraph 21 of the report. It also recommended that the overall total budget for small grants be determined in December 2025, based on the money in the Tandridge Together Community Fund, with a minimum of £20,000. The report pack also recommended that the criteria for assessing grant applications for the 2025/26 process be as per Appendix C TTCF Criteria, and that the award of grants be considered by a sub-group of the Tandridge Health & Wellbeing Board before being taken to the full Board in January 2026 to agree a formal recommendation, before being submitted to the Deputy Chief Executive for formal agreement.

According to the report pack:

The purpose of the community grants fund is to provide a contribution towards core costs for selected voluntary and community organisations working in the district whose work supports delivery of the Council's Corporate Plan and thereby supporting the health and wellbeing of the community.

Appendix A Community Grants listed the organisations funded in 2025/26, including:

• East Surrey Rural Transport – Dial a ride service
• Tandridge Citizens Advice Bureau
• Voluntary Action Surrey East
• East Surrey Museum
• Lingfield and Dormansland Meals on Wheels
• Surrey Museums Consultative Committee

Appendix B Tandridge Community Lottery Grants 2425 listed the Community Fund grants allocated in 2024/25, including:

• Bloomin Arts Limited
• Café Milk CIO
• Delight
• East Surrey Domestic Abuse Services
• Freedom Leisure
• Head2Head Theatre
• Lloyd Hall
• Make A Scene Theatre
• Prospero Theatre
• Sal's Shoes
• The Salvation Army - Caterham
• The Westway Community and Wellbeing Centre
• The Woodhouse Centre
• Warren Clark Golfing Dreams Ltd
• Young Epilepsy
• The Ryan Neuro Therapy Centre

An Equality Impact Assessment was conducted, which concluded that the proposal showed a low degree of relevance to one or more protected characteristics and/or one or more Equality Duty not relevant to any protected characteristic or any aim of the general equality duty.

Key Performance Indicators and Risk Register

The committee was scheduled to review the key performance indicators and risk register for Quarter 1 of 2025/26. The report included data on the committee's key performance indicators for the quarter, to enable members to monitor how the council was delivering services.

The report pack recommended that the committee review and note the most critical Quarter 1 2025-2026 performance indicators, and the most critical risks for the committee.

According to the report pack:

The performance management framework supports the Council's strategic priorities by monitoring performance against key outcomes in the corporate and service plans.

Appendix A Q1 202526 Key Performance Indicators included data on:

• Environmental Health and Licensing Shared Service
• Communities
• Operational Services

Appendix B Community Services Risks included details of all the committee risks, with details of actions taken and being taken to mitigate against risks.

Budget Monitoring

The committee was scheduled to note the 2025/26 Quarter 1 / Month 3 (June) financial position of the committee and take associated decisions.

The report pack recommended that the committee note the revenue and capital budget forecast positions as at Quarter 1 / M3 (June) 2025/26, and note the revenue budget virements for Community Services, as set out in paragraph 3 of the report.

According to the report pack:

The Council has a duty to ensure that its expenditure does not exceed resources available. The financial outlook remains uncertain and so the Council must continue to take steps towards maintaining its financial stability and delivering services sustainably in the context of LGR and other financial pressures.

Enc. 1 for Quarter 1 202526 Budget Monitoring included the Community Services Committee 2025/26 Q1 / M3 Financial Report & Supporting Data.