The Commercial Assets Sub-Committee of Spelthorne Council is scheduled to meet on Monday 29 September 2025. The agenda includes discussion of the property management contract for the investment portfolio, lease renewals for the Charter Building and Elmsleigh, and an update on the annual commercial property report. The committee will also note the forward plan for future business.

Property Management Contract

The committee is being asked to approve the awarding of a new property management contract, for a term of two years plus a possible one-year extension, to a company that is named in the exempt report. They will also be asked to authorise the Group Head Corporate Governance to finalise the agreement and any related documents.

Lease Renewals

The Sub-Committee is scheduled to discuss lease renewals for two properties: the Charter Building and Elmsleigh.

Annual Commercial Property Report

The committee is scheduled to receive an update on the Annual Commercial Property Report for the financial year 2024/25.

Forward Plan

The Sub-Committee will note the Forward Plan for future Commercial Assets Sub-Committee business. The forward plan lists the following items for consideration at future meetings:

• Assets Risk Register
• Hammersmith Grove Strategy
• Public Works Loan Board Discounts
• Service Plan
• Annual Commercial Property Report for Financial Year 2024/5

The forward plan indicates whether the item is a key decision¹ or not, and whether the decision is to be taken in public or private. It also names the lead officer for each item.