Community Safety Partnership (Safer Scilly)

SAFER SCILLY

(ISLES OF SCILLY COMMUNITY SAFETY PARTNERSHIP)

TERMS OF REFERENCE   1. Context 1.1    The Crime and Disorder Act 1998 made it a statutory requirement for every local authority area to have a Community Safety Partnership (CSP). 1.2    Safer Scilly is ultimately accountable to the Home Office but is held to account locally by the Council of the Isles of Scilly Scrutiny Committee and to the Office of the Police and Crime Commissioner if it is not fulfilling its duties. 1.3    These arrangements ensure that Safer Scilly is delivering measurable benefits for residents, and helping to provide safe, healthy and resilient communities 1.4    Safer Scilly works closely with Safer Cornwall recognising the cross-cutting nature of our priorities and reports to the Council of the Isles of Scilly Scrutiny Committee and the Joint Cornwall and Isles of Scilly Health and Wellbeing board. 1.5    Safer Scilly has a structure of two tiers   1.     The Core Group sets the priorities and is ultimately responsible for the Partnership delivering against its duties and the promises set out in the Plan. It provides overall co-ordination and problem-solving, and manages performance 2.     The Sub-groups co-ordinate and deliver action plans under the key themes, reporting to the Core Group 1.6    This provides the operating framework and seeks to support effective partnership working amongst its members, provide clarity of roles and responsibilities and accountability for decision making. 1.7    The Partnership will monitor and review its constitution through the Core Group, on a three yearly basis, where possible to coincide with other cyclical strategic responsibilities   2. Our Vision and mission Our vision is that our community is safe, healthy and resilient. This vision is underpinned by mission and culture statements that describe the way in which we work together to achieve it.   3. Mission statements • We will put people at the centre of what we do – we will respect differences and actively listen to all of the voices in our communities to understand their community safety needs • We will work as one. We will trust, enable, support and seek to remove barriers to empower services, organisations and the community to achieve our vision. • We will provide both response and preventative solutions • We will be transparent, celebrate success and keep learning • We will say “Yes” unless there is a very good reason not to   4. Culture • When we come together, we look at issues through the lens of the people we are looking to help • As independent organisations and/or services we may have different priorities within our own areas of business, but when we come together to work as Safer Scilly partnership, we focus on our shared vision and the Partnership Plan • We operate within an inclusive and trusting environment and seek to remove barriers across the system where they exist. The partnership is bigger than a meeting every six weeks – we must see it as a way of consistently working across the whole system, the whole time • Decisions are evidence-based but we also seek to be agile and flexible with our approach - a “just do it” attitude but with proportionate controls • We promote and uphold the principles of equality and diversity, ensuring people are treated fairly and equally. This also means being open and honest with people, recognising their individual circumstances and ensuring that our work respectfully accommodates people’s preferences and requirements.   5. Our commitment to safeguarding The partnership actively contributes to safeguarding children, young people and adults at risk. We aim to influence and lead a culture of accountability and compliance for good safeguarding practices that ensure the wellbeing of the most vulnerable people in our communities.   6. Statutory responsibilities 6.1    The Crime and Disorder Act (1998) placed responsibilities upon Local Authorities and the Police to work together develop and implement a strategy to reduce crime and disorder in the local authority area. 6.2    Subsequent amendments to the Crime and Disorder Act updated and extended the statutory responsibilities of CSPs and saw the named responsible authorities increase to include Fire Authorities, Probation, and Primary Care Trusts (later replaced by Clinical Commissioning Groups). Currently, Safer Scilly Partnership is made up of the Council of the Isles of Scilly including Fire and Rescue Services, Adult and Childrens Services, Environmental Services, Education, local health representatives and Devon and Cornwall Police Constabulary. 6.3    These responsible authorities are required to work in partnership with a range of other local public, private, and voluntary groups, and with the community itself, as well as regional and national organisations where appropriate.   In summary, the 6 key responsibilities for CSPs are: 1. Undertake an annual Strategic Assessment - to identify community safety priorities for Cornwall based on evidence of risk and need, and set objectives to address them 2. Develop and deliver a three-year Partnership Plan, refreshed annually - to co-ordinate activities to address the community safety priorities 3. Monitor delivery against our objectives and drive good performance 4. Develop and deliver a strategy to reduce reoffending 5. Commission Domestic Homicide Reviews and hold agencies to account for implementing recommendations 6. Consult and engage with communities and use this to inform our strategies and plans   7. Safer Scilly Membership 7.1    Member organisations are expected to have a representative in attendance at all meetings. Each member organisation shall have a named substitute to attend meetings, should their nominated representative be unable to do so.   Responsible authorities Local Authority • Elected Member – Licensing, Police and Crime Panel • Safer Scilly Manager • Heads of Service Children and Adult Services • Senior Officer Environmental Health • Housing and Tenancy Liaison Officer • Head of Environment • Strategic Director for People and Communities   Isles of Scilly Fire and Rescue Service • Isles of Scilly FRS Station Manager   Devon and Cornwall Police • Isles of Scilly Police Sergeant   Probation Service • As required due to frequency of service need NHS • Isles of Scilly GP • St Mary’s Hospital   7.2    Guidance states that each of the responsible authorities must be represented on the group and that these representatives must hold a senior position within their home organisation. 7.3    In recognition of our location and community the following organisations are also included in membership arrangements: • Education - Five Islands Academy Head Teacher • Drug & Alcohol Support Services - We are with You • Victim Support • Mental Health Services – Senior Mental Health Nurse Practitioner CPFT • Pubwatch – Chair • Police and Crime Commissioners Office – Link Officer • Our Safeguarding Childrens Partnership – Chair • Healthwatch Isles of Scilly – Officer • PREVENT lead – Officer   7.4    Representatives of member organisations must be of sufficient standing in their organisation or body so as to be able to:  • Demonstrate an Demonstrate an awareness of the local and community needsawareness of the local and community needs affecting their named body or affecting their named body or organisation and represent these organisation and represent these interestsinterests  • Influence and effect changeInfluence and effect change and collaboration within and across their named body or and collaboration within and across their named body or organisation in the drive to improve public servicesorganisation in the drive to improve public services  • Make decisionsMake decisions on behalf of their named bodon behalf of their named body or organisation where this is y or organisation where this is appropriateappropriate  • Commit timeCommit time to the Partnership as requiredto the Partnership as required  • Report back to their named bodyReport back to their named body or organisation on the outcomes from the or organisation on the outcomes from the Core GroupCore Group meetingsmeetings  • Promote equality of opportunityPromote equality of opportunity in the work of the Partnership and constructively challenge in the work of the Partnership and constructively challenge discriminatory practice, which may prevent participation in its workdiscriminatory practice, which may prevent participation in its work   8. Role and appointment of Chair and Vice Chair 8.1    The main purpose of the role of the Chair will be to provide strategic leadership, chair meetings and to represent the Partnership. 8.2    Key tasks of the Chair will include: • Ensuring meetings are effectively managed, assisting in agenda setting, inviting appropriate advisors or special interest groups to attend, effective leadership at meetings, ensuring all have an equal opportunity to speak and approving the minutes drawn up by the secretariat; • Promoting and demonstrating the benefits of the work of the Partnership amongst member organisations and wider partners; • Being an active leader in the development of the Partnership between meetings by helping to carry out its work; • Representing the Partnership on other committees and reporting back where relevant; • Acting as public spokesperson for the Partnership to the press, general public, to professional bodies and local/regional/national agencies.   8.3    The Chair and Vice Chair will be the lead members for Police and Crime and Licensing. This will be reviewed on an annual basis.   9. Meetings 9.1    Meetings will take place on a six-weekly basis. 9.2    Secretarial support will be provided by Council of the Isles of Scilly 9.3    The Core Group may be convened on an extraordinary basis to discuss urgent items 9.4    The Core Group may convene working groups to take forward and make recommendations on specific issues. 9.5    Member organisations may bring supporting advisers to the meeting at the discretion of the Chair, and they may attend only as observers. 9.6    Declarations of interest must be declared where appropriate and this will be a standing agenda item at the beginning of every meeting. Those declaring an interest may be asked to leave the room and shall take no part in the discussion or the voting thereon. Although the interested party can be called upon if appropriate to provide factual information before the discussion begins. 9.7    A full record of those present at the meeting and of the member organisations sending in apologies of absence shall be recorded in the minutes. The minutes of every meeting shall be drawn up by the Secretariat and shall be approved by the Core Group at the next meeting. 9.8    Each representative of the Core Group shall be permitted to: • Submit items for the agenda to the Secretariat, not less than 14 days prior to the date of the meeting; • Receive copies of the agenda and accompanying papers 7 days prior to the date of the meeting, unless there is some particular urgency when a lesser period may be given, which in any event shall not be less than 3 days; • Items may be tabled for information purposes only; • Verbal reports other than those for information will only be accepted with the consent of the Chair.   10. Voting 10.1 Decisions will be taken by vote, each member organisation having one vote and required to reach a majority decision. The Chair shall not have second or casting vote. 10.2 The quorum for voting purposes shall be one quarter of the voting membership and a minimum of 3 responsible authorities to be present; if a quorum is not established voting shall not take place. 10.3 Non-voting members may be excluded from the meeting by majority vote if confidential items are discussed.   11. Remit and responsibilities The remit of the Core Group covers the following areas of responsibility as originally set out in the Home Office publication Delivering Safer Communities: A guide to effective Partnership working. Areas 1-6 relate to the statutory duties. 1. Ensure that the annual Strategic Assessment is undertaken to identify community safety priorities for Cornwall based on evidence of risk and need, and set objectives to address them 2. Agree and be accountable for the delivery of a three year Partnership Plan, refreshed annually that co-ordinates activities to address the community safety priorities; publish and promote it in ways that will reach everyone in the community 3. Monitor delivery against our objectives and drive good performance 4. 4. Agree and be accountable for the delivery of a strategy to reduce reoffending 5. Commission Domestic Homicide Reviews and hold agencies to account for implementing recommendations 6. Consult and engage with communities and use this to inform our strategies and plans 7. Prepare, agree and implement appropriate Information Sharing Protocols and ensure that each responsible authority has a designated named person to facilitate information sharing with other agencies 8. Represent the interests of community safety within the wider landscape of partnership working and individual partner organisations 9. Actively support cross-boundary working across the Devon and Cornwall Peninsula.         ENDS