Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: March 10, 2025

Purpose:

Content: Salford City Council – Record of Decision   I City Mayor Paul Dennett, in exercise of the powers contained within the Council Constitution do hereby:   approve to Award the Contract forProject Skyline, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Project Skyline (Lot 1) Project Skyline (Lot 2) Project Skyline (Lot 3) Name of Successful Contractor Project Skyline (Lot 1) – to contractor indicated in Part 2 report to 10 March 2025 Procurement Board Project Skyline (Lot 2) – to contractor indicated in Part 2 report to 10 March 2025 Procurement Board Project Skyline (Lot 3) – to contractor indicted in Part 2 report to 10 March 2025 Procurement Board Supplier Registration Number (to be supplied by Corporate Procurement) contractors as indicated in Part 2 report to 10 March 2025 Procurement Board Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £67,736,850 split into the following lots Lot 1 - £30,204,680 Lot 2 - £13,590,930 Lot 3 - £23,941,240 Contract Duration The Contract will be for the duration of 7 years (84 Months) with an option to extend for a further 3 one-year periods. (36 Months) Contract Start Date 17/03/2025 Contract End Date 17/03/2032 Optional Extension Period 1 36 months (3 Years) Optional Extension Period 2 months Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Lead Service Group People Services How the contract was procured? (to be supplied by procurement) Competitive Dialogue process led by Greater Manchester Combined Authority Framework Details (where applicable) (procurement body, framework reference & title, start/ end date GMCA 693 Project Skyline: Greater Manchester Shared Children’s Residential Care Services     DN658801 procurement body is us Greater Manchester combined Authority  start date we are saying notification is the 10th march then final award will be 21st march (or monday 24th) for 7year with option to extend for a further 3 x12 month periods    Funding Source External Funding Source (please identify below) Ethical Contractor (EC): Mayor’s Employment Charter Lot 1 contractor: No Lot 2 and 3 contractor: Yes, supporter EC: Committed to sign Charter Lot 1 contractor: Lot 2 and 3 contractor: EC: Accredited Living Wage Employer Lot 1 contractor: Yes Lot 2 and 3 contractor: Yes   The Reasons are: GMCA held the first market engagement session on 20th March 2023. A number of further sessions have followed throughout the process to inform the market of the vision of the project and help equip all bidders when the tender process becomes live.   Detailed discussions were undertaken on the best procurement route and it was decided that due to the complexity and risk of this project a Competitive dialogue process should be followed. We secured independent legal advice to support on this project.   Approved Competitive Dialogue process 1)  Supplier Question stage with evaluation questions based on historical experience 2)  Dialogue stage 3)  Final tender submissions with weighted assessment questions   A Supplier questionnaire went live on the Chest as an open advert on 1st May 24 with a deadline of 31st May 24.   A tender pack was issued on 3rd Sept 24 along with invitations to the dialogue sessions.   Dialogue sessions were held from 15th – 25th August 24.   By the final tender deadline on 1st October 2, 3 bidders had submitted bids for a number of lots.   Options considered and rejected were: Due to the innovative nature of Project Skyline, no additional routes to market were considered. Operating away from any framework has allowed us to consider the market in it’s entirety and ensure the best outcomes for children and young people in care.   Assessment of Risk: Medium/High Risk.   The source of funding is: The contract will enable 10 GM LAs to place cared for children in Skyline Homes. The placing local authority will pay the pre-agreed placement cost, as submitted during the procurement process.   Legal Advice obtained: Greater Manchester Combined Authority commissioned Weightmans LLP to provide all legal support during the procurement of the Skyline providers. Weightmans LLP published the following procurement documents in consultation with GMCA and 10 GM LAs: -     Care Services Agreement (CSA) -     Iindividual Purchase Agreement (IPA) -     Agreement for Lease (Relating to property) -     Lease (Relating to property) -     Partnership Agreement   Legal officers representing 10 GM LAs have also had sight of all documents.   Financial Advice obtained: Treasurers from 10 GM LAs and Greater Manchester Combined Authority (GMCA) have worked collaboratively to ensure the financial viability of Project Skyline. Treasurers have nominated a lead treasurers: Rachel Rosewell.   In addition to consultation with treasurers, the commercial investment team within GMCA have built the investment model and evaluated provider financial bids.   Procurement Advice obtained: The procurement was led by GMCA procurement business partners, in consultation with commissioners across Greater Manchester. In addition, GMCA commissioned Weightmans LLP to provide procurement guidance.   HR Advice obtained: Advice from HR colleagues has not been deemed necessary for this contract.   Climate Change Implications obtained: Beyond the existing climate change impacts of similar contracts within this sector, there are no additional climate change implications as a result of this contract.   The following documents have been used to assist the decision process. -     SQ Questions: o  Q1 - Experience of caring for children and young people - 40% o  Q2 - Occupancy and Matching - 20% o  Q3 – Mobilisation – 20%                                  o  Q4 – Workforce - 20% -     Tender pack assessment criteria   -     The pricing is split as follows:     Overall Weighting   Sub-Weightings Lot 1 Price – 30%   SSC – 25%      Gainshare – 5% Lot 2 Price – 40%   SSC – 30%      Gainshare – 10% Lot 3 Price – 40% SSC – 30%      Gainshare – 10%   The relevant documents contain exempt or confidential information and are not available for public inspection. Contact Officer: Debbie Blackburn Director Childrens Commissioning, Nursing and Wellbeing/ Telephone number: 0161 6066678.   Please delete from the bullets below any which are not relevant: ·      This matter is also subject to consideration by the Lead Member for   . The Lead Member has been consulted and is supportive of the proposed contract. ·      This matter is not subject to consideration by another Lead Member. ·      This document records a key decision but the matter was not included in the Council’s Forward Plan and it has been dealt with under the emergency procedure. ·      This decision is urgent and is not subject to call-in, in accordance with the Decision Making Procedure Rules. ·      The appropriate Scrutiny Committee to call-in the decision is the   Signed:   Paul Dennett        Dated:   10 March 2025.                 City Mayor   FOR DEMOCRATIC SERVICES USE ONLY: This decision was published on 13 March 2025 This decision will come in force at 4pm on 20 March 2025 unless it is called-in in accordance with the Decision Making Process Rules.