Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: February 10, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:   an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Information and Advice Services,as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Information and Advice Services Name of Successful Contractor Citizens Advice Salford Supplier Registration Number (to be supplied by Corporate Procurement) Type of organisation (to be supplied by Corporate Procurement) Charitable Trust Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £565,726 per annum estimated average Contract Duration 12 months Contract Start Date 01/04/2025 Contract End Date 31/03/2026 Optional Extension Period 1 Optional Extension Period 2 Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Lauren Fairey 0161 793 2251 Lead Service Group People Services Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition Tick if it applies Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body Tick if it applies Reason for CSO Exception: Delivers Best Value to the Council Tick if it applies Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation Tick if it applies Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition Tick if it applies Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents Tick if it applies Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation. Tick if it applies Funding Source Revenue Budget Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign up to the Charter EC: Accredited Living Wage Employer   The reasons are: ·      Provide stability to the people of Salford accessing Citizens Advice Salford services in this time of uncertainty with the cost-of-living crisis and changes to benefits. ·      Work with Citizens Advice Salford and partners to redevelop Care Act 2014 Advice Service.   Options considered and rejected were: To go out to procurement for a new service.   Assessment of risk: Low risk extending the contract provides stability to the current service provider. It always the council to redesign the Care Act Information and Advice service to make it fit for purpose.   Low risk that SCC could be open to challenge through the 12 month contract extension as the contract is being extended outside of the scope of exemptions contained within regulation 72 PCR.   The source of funding is: Voluntary Sector Revenue.   Legal advice obtained: Provided by Shared Legal Services.   Financial advice obtained: Provided by Salford City Council.   Procurement advice obtained: Provided by Salford City Council.   HR advice obtained: N/A.   Climate change implications obtained: N/A.   Documents used: The following documents have been used to assist the decision process: ·      Information Advice Service – Extension Permission to go to tender – Procurement Board Feb25 – v1.   Contact details: Contact Officer:  Lauren Fairey     Telephone number: 0161 793 2251   Please delete from the bullets below any which are not relevant: ·      The Lead Member has been consulted and is supportive of the proposed contract.     Signed:    Paul Dennett       Dated:   10 February 2025.                   City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   *           This decision was published on 12 March 2025 *           This decision will come in force at 4.00 p.m. on 19 March 2025 unless it is called-in in accordance with the Decision Making Process Rules.