Decision Maker: Cabinet

Outcome: Decision Made

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: March 20, 2025

Purpose: The report follows on from the report considered by Cabinet on 6 February 2025 and recommendation 3 in particular – That a further report is presented to Cabinet to allow for the consideration of key service specification issues and the proposed procurement process for the delivery of the provision of the household waste and recycling collection and street cleansing services.    

Content: RESOLVED –   That the Competitive Flexible Procedure procurement route and timeline at paragraph 2.5 be approved.    That delegated authority be granted to the Director of Change and Communities in consultation with the Cabinet Member for Environment & Sustainability to agree contract variations following dialogue and negotiation ahead of the contractors’ final bids be approved.   That the proposed contract length of 12 years be approved.   That the proposed garden waste specification amendment highlighted at paragraph 2.11 and reflected in the tender pack be approved.   That the proposed areas of dialogue set out in paragraphs 2.12 to 2.16 be approved.   That the proposed contract options as highlighted at paragraph 2.17 and 2.18 be included.    That the approach to vehicle finance options, as highlighted at paragraph 2.20 and determined by the Partner Authority Finance lead officers be reported to Cabinet be approved.   That delegated authority be granted to the Director of Change and Communities in consultation with Cabinet Member for Environment & Sustainability to agree the final method of contract indexation as set out at paragraph 2.23 be approved.   That the proposed tender evaluation methodology set out at paragraph 2.24 be approved and adopted   REASON FOR DECISION: Continuing in partnership with Tonbridge and Malling Borough Council would be commercially attractive and generate savings based on scale.