Decision Maker: Cabinet

Outcome: Decision Made

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: May 7, 2025

Purpose: This report will consider the route to recommission the grounds maintenance contract for the council’s parks, recreation parks, recreation grounds and sports pitches from January 2027.

Content: RESOLVED –   That the Head of Housing, Health and Environment, in consultation with the Cabinet Member for Sport, Leisure and Health, be authorised to finalise negotiations with Tivoli Group Limited for the provision of the Grounds Maintenance Contract from 1 January 2027 be approved.   That the Head of Housing, Health and Environment be authorised to make a Direct Award of the Grounds Maintenance Contract and associated leases to Tivoli Group Limited for the period 1 January 2027 to 31 December 2029, subject to (a) the publication of a Transparency Notice and consideration of any comments received in consultation with the Procurement Manager and the MKLS Contracts & Commissioning Team Leader and (b) satisfactory confirmation of the financial standing of the company or the provision of a parent company guarantee be approved. That the Head of Mid Kent Legal Services be authorised to negotiate and complete all necessary and ancillary legal documentation and formalities to give effect to these recommendations be approved.   REASON FOR DECISION:  A short term contract would ensure the uncertainties associated with longer term contracts would not impinge on the procurement process and would provide continuity of service during the likely period of transition to a unitary authority in 2027/28.