Decision Maker: Mayor and Cabinet

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: April 30, 2025

Purpose:

Content: It was MOVED, SECONDED and RESOLVED to;   (i)Note the need for the Council to upgrade to Windows 11 operating system (O/S) for operational, performance and security reasons. (ii)Note the associated need to refresh a proportion of the Council’s laptop devices to a standard that can accommodate the software and processing power now needed for Windows 11 and other data and AI developments. (iii)Approve commencement of a procurement exercise via the HealthCheck Europe framework ICT Solutions 2023 (Digital Technology Framework for ICT Solutions 3) (or an alternative framework approved by the Executive Director Corporate Resources in accordance with the Council’s Scheme of Delegation) and award of a four year contract for the delivery of c.2,600 Laptop Devices and the upgrade of c.800 existing Lenovo devices to Windows 11 O/S via the Council’s Shared Technology Service (STS) with the London Borough of Brent as the Contracting / Awarding Authority. (iv) Approve the allocation of budget and total spend of £4.5m for the delivery of the contract. See: Appendix 2 - Financial Expenditure - Financial Year April 25 - April 26. This does not include the budget for devices that are not on the Lewisham asset register, and are therefore outside the scope of this project Decisions in this regard will be made by officers in accordance with the Council’s Scheme of Delegation based on service demand. (v) Delegate authority to the Executive Director of Corporate Resources (in consultation with the Director of Law and Corporate Governance) to select the preferred providers in accordance with the selection and award criteria published in the tender documentation and agree and enter into the final form of the contract provided the contract value is within the budget set out in this report.