Decision Maker: Cabinet

Outcome: Recommendations approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: June 11, 2025

Purpose: The purpose of this report is to seek cabinet approval to transition to an updated technology solution which supports the Council’s HR, Finance, Exchequer Services and Procurement.

Content: DECISION: The Cabinet agreed to:   Approve the procurement and award of contract for an SAP ERP S/4 HANA platform as detailed in this report via a mini competition under the Crown Commercial Service Back Office Software 2 (RM6285) framework for a total contract term of seven years and the value set out in the Part 2 report. Approve the award of a contract for a system integrator via a direct award under the Crown Commercial Service Back Office Software 2 (RM6285) framework to the supplier identified in the Part 2 report and for a contract term of no longer than two years and for the value set out in the Part 2 report. Approve the award of a contract to a consultant with many years of experience in providing assurance to Local Authorities and public sector organisations for S4 HANA implementation under the Crown Commercial Services Management Consultancy Framework Three (MCF3) (RM6187). The consultant to provide independent assurance throughout the transition to the SAP ERP system S/4 Hana for a contract term of no longer than two years and for the value set out in the Part 2 report. Approve the procurement and award of a contract for a specialist provider via a mini competition under the Crown Commercial Service G-Cloud 14 (RM1557.14) The specialist provider to archive the seven years of records from the current Finance and HR system to comply with the statutory retention on financial records for a contract term of up to seven years and for the value set out in the Part 2 report. Delegate authority to the Executive Director Resources to enter the necessary contracts following the procurement processes set out above.