Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: June 23, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby:   ·      approve to Award the Contract for Wharton Lane Football Changing Rooms, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Wharton Lane Football Changing Rooms Procurement Reference numbers (DN and CR number supplied by Procurement) S1144-100 Name of Successful Contractor Schofield & Sons Ltd Supplier Registration Number (to be supplied by Procurement 02459259 Proclass Classification No. (to be completed by procurement) 39000 – Works – Construction, Repair & Maintenance Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by Procurement) SME Contract Value (£) £  207,809.89 per annum Total contract value £ (including extensions) £ 267,711 Full project costs including fees, surveys and other associated works Contract Duration 19 weeks Contract Start Date 21/07/2025 Contract End Date 28/11/2025 Optional Extension Period 1 N/a Optional Extension Period 2 N/a Who will approve each Extension Period? Choose an item Contact Officer (Name & number) Tracy Squirrell     Lead Service Group Place How the contract was procured? (to be supplied by procurement) ITT Framework Details (where applicable) (procurement body, framework reference & title, start/ end date SCC Minor Works Framework Lot 1 Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter Yes   EC: Committed to sign The Mayor’s Employment Charter N/A     EC: Committed to the principles outlined in the Mayor’s Employment charter N/A   EC: Accredited Living Wage Employer Yes   EC: Committed to becoming Accredited Living wage Employer N/A ?   The Reasons are: to replace the existing accommodation with fit for purpose modular changing rooms and storage.   Options considered and rejected were: None. All procedures are in accordance with normal standing orders.   Assessment of Risk: High Leisure provision – There is a high risk that failure to proceed with this project will have a detrimental impact to the continuing use of this football site for FA affiliated junior football and the sustainability of the North Walkden Junior FC will be at risk.   Funding – the approved s106 can only be spent at Wharton Lane Playing Fields. Failure to fully utilise the £177,711.08 Section 106 funding allocated could result in some funds needing to be returned to the developer with interest.   The source of funding is: Section 106 contributions of £167,400.83 which have been received from the developments located at Hilton Lane (Section 106 Ref: 404 - 19/73971/FUL) §  USB £100,310.06   Legal Advice obtained: Tony Hatton When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework, Lot 1.   The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedure resulting in the proposed award of contract to Schofield & Sons Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.   The report refers to funding for the project coming from s106 funds. The expenditure must be in accordance with the terms of the relevant planning obligations. Should the Council allocate S106 funding outside of the conditions within the agreements, or outside the timescales, or in breach of applicable Regulations, a developer may challenge that decision and claim back contributions.   Financial Advice obtained: Grace Rogerson – Capital Finance Manager – 04/06/2025 Cost Code: E05736. The Procurement Board report seeks approval to award the contract for Wharton Lane football changing rooms to Schofield & Sons Ltd, following a successful tender process. The contractual expenditure of £207,809.89 will be financed through Section 106 funds amounting to £167,400.83 with the remaining £40,409.06 to be covered by approved unsupported borrowing within the 2025/26 Leisure Capital Programme. Additionally, there are further costs of £59,901 associated with this project, which will need to be funded from the Capital Programme.   It is important to note that failure to utilise the allocated Section 106 funding may result in the return of some funds to the developer and require the exploration of alternative financing resources for the project at Wharton Lane.   Procurement Advice obtained: Dan Cunliffe, Category Manager The project has been procured by the use of SCC own Minor Building Works Framework Lot 1 inviting all companies under this lot by means of mini competition. This is a compliant route to market that conforms with Public Contract Regulations 2015 and the Council’s Contractual Standing Orders.   As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.   HR Advice obtained: N/A   Climate Change Implications obtained: Building Surveying & Facilities Management Team No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.   Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.   The following documents have been used to assist the decision process: ·      Report to Procurement Board dated 23 June 2025.   Contact Officer: Tracy Squirrell Telephone number:   ·      This matter is not subject to consideration by another Lead Member.   ·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board     Signed:    Paul Dennett       Dated:    23 June 2025.                   City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   *           This decision was published on 26 June 2025 *           This decision will come in force at 4.00 p.m. on 3 July 2025 unless it is called-in in accordance with the Decision Making Process Rules.