Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: August 13, 2025

Purpose: Approval to award Frozen Food and Grocery framework for Procurement Across London (PAL) members.

Content: Cabinet:   Approved the award of:   A.    A Pan London multi-supplier framework agreement for the supply of Frozen Foods and Groceries with an estimated value of c. £8.36m in year 1, c.£36.04m total contract value over 3 plus 1-year term, commencing on 1st September 2025 until 31st August 2029.    B.    A Havering call-off to the estimated value of c. £2.49m in year 1(£10.73m total estimated value over 3 plus 1-year term), commencing on 1st September 2025 until 31st August 2029.    The current PAL framework expires on 31st August 2025. The Council’s current call-off contract expires on the same date.  The indicative value of the new call-off contract across PAL members is c. £8.36m in year 1. The total framework value over the 4-year term of the contract (3 years + 1-year extension) is £36.04m across all PAL members. This includes an estimated 5% annual inflationary increase.     Havering’s estimated annual contract value is £2.49m in year 1 (£10.73m total contract value).