Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: August 18, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:   ·      to Award the Contract formodular accommodation at Primrose Hill Primary School, as detailed in the table below: Detail required Answers Title/Description of Contracted Service/Supply/Project Primrose Hill Primary School – Modular Accommodation Procurement Reference numbers (DN and CR number supplied by Procurement) S1605 / DN710654 Name of Successful Contractor Seddon Construction Limited Supplier Registration Number (to be supplied by Procurement 03578140 Proclass Classification No. (to be completed by procurement) 390000 – Works – Construction, Repair & Maintenance Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by Procurement) Non-SME Contract Value (£) £4,631,196 project construction costs inclusive of Advanced Work Order.  Total contract value £ (including extensions) £5,226,228  total project value, pre and post construction costs, fees and associated works Contract Duration 8 months Contract Start Date 01/09/2025 Contract End Date 30/04/2026 Optional Extension Period 1 months Optional Extension Period 2 months Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Adam Vanden       Lead Service Group Children's Services How the contract was procured? (to be supplied by procurement) ITT Framework Details (where applicable) (procurement body, framework reference & title, start/ end date North West Construction Hub Medium Value Construction Framework, Lot No 3 Design & Construct Funding Source Grant Ethical Contractor (EC): Mayor’s Employment Charter Yes   EC: Committed to sign The Mayor’s Employment Charter N/A     EC: Committed to the principles outlined in the Mayor’s Employment charter N/A   EC: Accredited Living Wage Employer Yes   EC: Committed to becoming Accredited Living wage Employer N/A ?     The Reasons are: to provide modular accommodation and ancillary to accommodate the additional pupils attending the school.   Options considered and rejected were: None. All procedures are in accordance with normal standing orders.   Assessment of Risk: High. Failure to complete the works within the timescales could result in the city council failing to provide sufficient school places.   The source of funding is: Basic Need grant allocation.   Legal Advice obtained: Tony Hatton, Solicitor When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.   The works have been procured under the procedures stated within the Council’s Constitution and the proposed award of the contract is in full accordance with the Council’s CSO’s following a tender exercise by mini competition in accordance with the North West Construction Hub Framework (LOT 3 Design and Construct).   The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Seddon Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the City Council’s contractual standing orders and public procurement legislation.   The award of the contract will commit the City Council to the formal agreement and upon receipt for instructions Legal Services will assist in preparing the necessary contractual documentation to ensure the City Council’s position and interests are protected.   Financial Advice obtained: Adam Mozley, Accountant, 08.08.2025 The Procurement Board report is requesting approval to award the contract for modular accommodation at Primrose Hill Primary School, which is sat under the Basic Need children’s capital programme line.   The contract amount totals £5,226,228 with construction costing £4,631,196 & professionals fees/associated works costing £595,032. The funding source will be met by the Basic Need grant allocation which has been awarded to the City Council. Seddon’s submitted the best value for money tendering, scoring highest in price and overall highest score.   Failure to progress the works at Primrose Hill would significantly impact the Council’s ability to provide sufficient school places by the required date. Interim arrangements have already necessitated the provision of temporary modular classrooms, resulting in additional expenditure. It is therefore essential that the permanent works proceed without delay to avoid further financial and operational pressures. Expenditure Code E23094.   Procurement Advice obtained: Daniel Cunliffe, Category Manager The contract was procured in accordance with Contractual Standing Orders in accordance with Public Contract Regulations and tenders were invited by mini competition under the North West Construction Hub.   The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social vale on this contract.   As part of the Council’s Innovate programme and budget challenges over the next three years, the service group should consider efficiencies, revenue saving opportunities and enhanced contract management KPI’s as part of this contract.   HR Advice obtained: N/A   Climate Change Implications obtained: Building Surveying & Facilities Management Team No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.   Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.   The following documents have been used to assist the decision process: ·      Report to Procurement Board dated 18th August 2025 – Primrose Hill Primary School, Modular Accommodation.   Contact Officer: Adam Vanden Telephone number:   ·      This matter is not subject to consideration by another Lead Member. ·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.     Signed:  Paul Dennett   Dated:    20th August 2025.                 City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   *           This decision was published on 20 August 2025 *           This decision will come in force at 4.00 p.m. on 28 August 2025 unless it is called-in in accordance with the Decision Making Process Rules.