Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: October 13, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:   ·     to Award the Contract forconsultancy fees for development from RIBA 2 up to RIBA 3, spatial Coordination, for the Pendleton Wellbeing Hub, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Development design fees up to RIBA 3,  Spatial Coordination for the Pendleton Wellbeing Hub Procurement Reference numbers (DN and CR number supplied by Procurement) S1718 Name of Successful Contractor Alliance Leisure Limited Supplier Registration Number (to be supplied by Procurement 15601201 Proclass Classification No. (to be completed by procurement) 390000 - Works - Construction, Repair & Maintenance Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by Procurement) SME Contract Value (£) £238,974.05   project value Total contract value £ (including extensions) £273,000.00 Total project value, development fees from RIBA 2 up to RIBA 3 Contract Duration 12 weeks Contract Start Date 06/10/2025 Contract End Date 26/12/2025 Optional Extension Period 1 0 months Optional Extension Period 2 0 months Who will approve each Extension Period? Executive Director (extension < £150k) Contact Officer (Name & number) Adam Vanden / Steve Hassall       Lead Service Group Place How the contract was procured? (to be supplied by procurement) Direct Award/ Call off Framework Details (where applicable) (procurement body, framework reference & title, start/ end date UK Leisure Framework Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter N/A   EC: Committed to sign The Mayor’s Employment Charter N/A     EC: Committed to the principles outlined in the Mayor’s Employment charter N/A   EC: Accredited Living Wage Employer Yes   EC: Committed to becoming Accredited Living wage Employer N/A ?   The Reasons are: to undertake the development design study for the proposed Pendleton Wellbeing Hub to replace Clarendon Leisure Centre.   Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.   Assessment of Risk: Medium.   The source of funding is: Place Capital Programme.   Legal Advice obtained: Richard Purcell, Principal Solicitor When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023 and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.  CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to do so.   The Council have made use of the UK Leisure Framework as the preferred route to market for consultancy and professional services which is compliant with public procurement legislation.   The purpose of a framework agreement is to select, through a procurement/evaluation process, a provider who can meet the service requirements of the Council, as and when those services are required. If they are required, the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through a number of ways including mini/further competition or by direct award depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.   The Council will need to have followed the procedure set out in the framework agreement for direct award to ensure that the process is compliant. As there is only one provider on the UK Leisure Framework, a single bid has been received and evaluated in line with the published procedures resulting in the proposed award of the contract to Alliance Leisure. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and the PCR 2015 which is applicable in this case.   Financial Advice obtained: Adam Mozley, Accountant, 22.09.2025 The report is seeking approval of contract to Alliance Leisure Limited to provide consultancy fees for development from RIBA 2 up to RIBA 3, spatial Coordination, for the Pendleton Wellbeing Hub. RIBA stage 3 takes the concept designs of stages 1-2 and ensures that all components of the building will work as intended, this includes co-ordination of architectural and engineering services. This work will inform the business case and also is a necessary part of the process for bidding for Sport England funding. The total cost of the contract will come to £273,000. The funding for this contract will be met by unsupported borrowing within the approved Place capital programme. Expenditure code: E05739.   Procurement Advice obtained: Daniel Cunliffe, Category Manager This procurement is compliant with SCC Governance and public contract regulations 2015. Alliance Leisure are the sole provider on the framework and they will act as a delivery partner to find suitable providers to deliver the various elements of the contract.   HR Advice obtained: N/A.   Climate Change Implications obtained: Building Surveying and Facilities Management No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.   Sustainability plans would be targeted to also align with opportunities to deliver social value outcomes.   The following documents have been used to assist the decision process:   ·     Report to Lead Member for Culture, Heritage, Equalities, Sport and Leisure dated 23 September 2025 titled:  Replacement Facility for Clarendon Leisure Centre – Decision to: o  Proceed to RIBA 3 (Spatial Coordination). o   Approve delegated authority.   ·     Report to Procurement Board dated 22nd September 2025 titled Development design fees up to RIBA 2, concept design for the Pendleton Wellbeing Hub.   Contact Officer: Adam Vanden/ Steve Hassall Telephone number:   This matter is also subject to consider by the Lead Member for Culture, Heritage, Equalities, Sport and Leisure. The Lead Member has been consulted and is supportive of the proposed contract.   The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.     Signed:    Cllr J Youd         Dated:    13 October 2025.               Lead Member   FOR DEMOCRATIC SERVICES USE ONLY:   *         This decision was published on 14 October 2025. *         This decision will come in force at 4.00 p.m. on 21 October 2025 unless it is called-in in accordance with the Decision Making Process Rules.