Decision Maker: Constitution and Governance Committee

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: November 4, 2025

Purpose:

Content: It was moved by Councillor Rowse, seconded by Councillor Kenny, and   RESOLVED  that it be RECOMMENDED TO COUNCIL that Procedure Rule 4.2.2 be amended, as follows:   Where a Member of a committee is unable to attend a meeting, they have the following options:   1.  The Member may arrange for a validated substitute to attend from their group, and not take part in the meeting (save where this is expressly excluded in the constitution); 2.  The Member may join remotely in a non-voting capacity to speak, and not appoint a substitute.   If a substitute Member is appointed, the substantive Member may not attend the meeting.  This does not prevent the substantive Member from watching the matter on livestream or similar.   The first of either the substantive Member or the validated substitute to join the meeting will be judged to be the Member formally participating for the duration of the meeting.  Where the substitute is the participating Member and the substantive Member seeks to join remotely, the Chairman of the meeting will exclude the latter from the remainder of the meeting.