Decision Maker: Procurement Board

Outcome:

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: September 9, 2024

Purpose:

Content: Salford City Council - Record of Decision   I Councillor Jack Youd, Deputy City Mayor, Lead Member for Finance, Support Services and Regeneration and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby give approval for the Supply of Paper for Salford City Council to be procured in accordance with the Council’s Contract Procedure Rules through anexisting Framework   The Reasons are: This procurement seeks to secure a contract for the provision of cut sheet paper supplies to the Authority. SCC will carry out a further competition utilising the NEPO 425 Volume Cut Sized and Production Specialist Paper Framework. The supply of cut sheet paper is used across the wide Authority including within the Corporate Print Centre and multifunction printers (MFP).   The total Authority spend for this procurement exercise is estimated to be £35,000 per annum and will be allocated from the revenue budget with the costs being passed back to individual budget codes.   The Authority will seek cost savings through a streamlined order process seeking to limit non-contract paper ordering and is committed to working with the successful bidder to provide both cost efficiency and sustainability.   Desirable requirements for the tender are based on the following responsibly sourced stock:   A4 80g copier/A4 75g copier/A3 80g copier A range of specialist repro stock (list supplied with tender)   Options considered and rejected were: none   Assessment of Risk:  medium to high   The source of funding is: Admin Copy Print revenue budget and the MFP revenue budget   Legal Advice obtained: Tony Hatton - Shared Legal Service   Financial Advice obtained: Joanne Garvin, Senior Accountant     Procurement Advice obtained: n/a   HR Advice obtained: n/a   Climate Change Advice obtained: Mike Hemingway, Principal Officer Climate Change   The following documents have been used to assist the decision process:     Report of the Executive Director Resources and Transformation to Procurement Board on 9th September, 2024 Contact Officer:  Chris Eckersley, Document Services Manager                                Telephone number: 07966 316309 This matter is not subject to consideration by another Lead Member.   The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.   Signed: Councillor Jack Youd Deputy City Mayor, Lead Member for Finance, Support Services and Regeneration Dated: 9 September 2024     *           This decision was published on 12th September 2024 *           This decision will come in force at 4.00 p.m. on 19th September 2024 unless it is called-in in accordance with the Decision Making Process Rules.