Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: September 9, 2024

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby give approval to Participate in the forAmazon Digital Market Place through YPO Framework, as detailed in the table below:   Detail required Answers Project Reference S1315 Title/Description of Contracted Service/Supply/Project Amazon Digital Market Place Name of Successful Contractor Amazon UK Services Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 03223028 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) Non-SME Contract Value (£) £90,000 per annum estimated average Contract Duration 29 months Contract Start Date 01/09/2024 Contract End Date 23/01/2027 Optional Extension Period 1 N/A Optional Extension Period 2 N/A Contact Officer (Name & number) Anthony Hilton – 0161 793 6250 Lead Service Group Service Reform & Development How the contract was procured? (to be supplied by procurement) Direct Award – Sole Provider Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Yorkshire Purchasing Organisation (YPO) Amazon Digital Market Place - 1142 Funding Source Revenue Budget Ethical Contractor (EC): Mayor’s Employment Charter     EC: Committed to sign up to charter EC: Accredited Living Wage Employer   The Reasons are:   Options considered and rejected were:   Assessment of Risk: None.   The source of funding is: Revenue Budget.   Legal Advice obtained: The Shared Legal Service When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s) failing which the decision may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so.   A framework is an overarching agreement through which named user organisations can require a service/supply from a number of providers by undertaking a call off exercise to meet its requirements by further competition or direct award as applicable and enter into an individual contract/agreement with that provider, according to the terms of the framework agreement within the lifespan of the framework. A contract will be formed between the Council and chosen provider based on the call off contract terms specified in the framework.   The YPO Framework allows public bodies to use it and the Council should ensure that it has complied with the requirements of the framework in awarding this contract to Amazon UK Services Ltd. The YPO Framework complies with the PCR and CSO’s. The award also delivers savings and efficiencies as detailed in the report.   Financial Advice obtained: David R Mills, Strategic Finance Manager, 16 July, 2024. The report is seeking the appointment of Amazon UK Services Limited for a period of 29 months with an average spend of £72,000 per annum.   The spend comes within the general revenue spend of each Directorate and all such spend is managed in accordance with the authorisation limits set within the Constitution. In addition, all revenue spend is monitored by the relevant accountant and the service lead for that area to ensure that it is managed appropriately and comes within budget expectations.   Procurement Advice obtained from: Daniel Cunliffe, Procurement Officer Salford City Council Contractual Standing Orders states that where there is a suitable framework this must be used unless there is an auditable reason not to do so.   YPO’s Amazon Digital Marketplace 1142 is a fully OJEU compliant framework (2023/S 000-000469).  There is one supplier on the framework and the call-off method is direct award only.    This is compliant with Salford Council Contractual Standing Orders   HR Advice obtained: N/A   Contact Officer: Anthony Hilton Telephone number: 0161 793 6250   This decision is not subject to consideration by another Lead Member/ Director The appropriate Scrutiny Committees to call-in the decision is the Overview and Scrutiny Board.       Signed: Paul Dennett                      City Mayor Dated: 9 September 2024.     *           This decision was published on 19 September 2024 *           This decision will come in force at 4.00 p.m. on 26 September 2024 unless it is called-in in accordance with the Decision Making Process Rules.