Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: October 8, 2024

Purpose:

Content: RESOLVED: Cabinet: a)    Approved the recommended option to commence procurement of Enterprise Resource Planning System Cloud Hosting with the incumbent supplier, through the Lead Authority Shared Service arrangements. b)    Delegated authority to Assistant Chief Executive in consultation with the Executive Director Finance and Cabinet member for HR and Corporate for awarding and executing a contract for the provision of Enterprise Resource Planning starting April 2025 and extension periods.   REASONS RESOLVED: 1.     The proposal enables the Council to secure an Enterprise Resource Planning provision beyond December 2024. 2.     The Enterprise Resource Planning provisions enables the council to manage its day to day operations like paying staff and suppliers.   ALTERNATIVE OPTIONS: The options considered were: •        Procure 3rd party payroll support and retain the Enterprise Resource Planning solution. •        Outsource payroll to a payroll managed service provider, and retain an unsupported Enterprise Resource Planning solution for financials. •        Procure and implement a separate payroll software solution, and retain an unsupported Enterprise Resource Planning solution for financials. •        Enter into new commercial agreement for the Enterprise Resource Planning solution with current provider via a compliant procurement route. •        Procure alternate integrated Enterprise Resource Planning solution.