The Shared Services Joint Committee of Chorley Council met on Wednesday, 12 June 2024, to discuss several key issues, including the approval of the updated terms of reference for the committee, the progress of shared services initiatives, and the financial implications of these initiatives. The committee approved the updated terms of reference and reviewed the progress and financial aspects of ongoing shared services projects.

Updated Terms of Reference

The committee approved the updated terms of reference for the Shared Services Joint Committee. This document outlines the scope, responsibilities, and governance structure of the committee. The updated terms aim to enhance clarity and efficiency in decision-making processes. Councillors discussed the importance of these updates in ensuring that the committee operates effectively and aligns with the council's strategic objectives.

Shared Services Update

The committee reviewed the Shared Services Update Report, which provided an overview of the progress made in various shared services initiatives. These initiatives include collaborative efforts between Chorley Council and neighbouring councils to improve service delivery and reduce costs. The report highlighted several successful projects, such as the joint procurement of IT services and shared waste management services.

Councillors expressed satisfaction with the progress but also raised concerns about the sustainability and long-term financial implications of these initiatives. One councillor noted, While the initial savings are promising, we must ensure that these shared services continue to deliver value in the long term ¹.

Financial Implications

The financial implications of the shared services initiatives were a significant point of discussion. The committee examined the Appendix B for Shared Services Update Report, which detailed the cost savings and expenditures associated with the projects. The report indicated that the shared services initiatives had resulted in substantial cost savings for the council. However, some councillors cautioned against over-reliance on these savings and stressed the need for continuous monitoring and evaluation.

Public Engagement and Transparency

The committee also discussed the importance of public engagement and transparency in the implementation of shared services. Councillors agreed that keeping the public informed and involved is crucial for the success of these initiatives. They proposed regular updates and consultations with residents to gather feedback and address any concerns.