Purpose

To approve the
strategic procurement plan attached in Exempt Appendix A to
commission a Term Service Contractor to provide planned
preventative and responsive maintenance and servicing of the
Electrical Safety systems services across the portfolio of
buildings in Bracknell and to delegate the award of the contract to
the Exec Director Place in consultation of the cabinet member
Economy and Regeneration

Decision

RESOLVED that

     
I.        
approves the Strategic Procurement Plan
(Exempt Appendix A) to tender the services for a single
organisation to carry out the routine servicing and maintenance of
all planned preventative, responsive maintenance and servicing of
the electrical systems across the portfolio of buildings in
Bracknell.

 

    
II.        
approves a contractual term of ten years
with an initial period of 3 years and a further 7 years of optional
extensions (2+2+2+1).  The contract is
based on a total contract term of 10 years with the first three
years to be at a fixed cost to enable stability for the council.
Subsequent years cost increases to be based on an average annual
CPI index, agreed by both parties (as per contract renewal
date). 
 

  
III.        
delegates authority to the Executive
Director: Place in consultation with the Cabinet Member for Economy
and Regeneration to accept the evaluated and preferred
provider’s tendered price and award the contract, to the
provider to meet the requirements of this proposed
contract.