Purpose

To seek approval of Strategic Procurement Plan
for Environmental Services Contracts 2028

Decision

RESOLVED that:
 

i.      
The approach detailed in the confidential annex is approved for
procuring contractors for the Environmental Services Contracts. The
proposal consists of three lots: the first covers domestic waste
collection services across all properties in Bracknell Forest
Borough; the second includes street cleansing and grounds
maintenance on council land, such as highways, environmental
services, parks and countryside areas; and the third covers
cleansing services for Bracknell Town Centre. Each lot is for
contracts running from 1st October 2028 to 30th September 2036,
with an optional extension of up to 8 years until 30th September
2044.
 

ii.    
authority to approve the contract award and extensions is delegated
to Executive Director: Communities in consultation with the Cabinet
member for Environment, Community and Housing.

Reasons for the decision

Waste collection is a statutory council
service, while street cleansing and grounds
maintenance have both statutory and
non-statutory aspects, the non-statutory
elements help the council fulfil legal
obligations to keep the borough clean and safe.
All three existing service contracts end on
30th September 2028 so procurement of
new contracts is essential.

Alternative options considered

The other option considered was not using lots
for the 2028 contracts and instead
tendering just one contract for all three
services. It was felt this could exclude some
suppliers and is not in line with new
procurement legislation. It also may not give
Bracknell Forest Council enough options to
consider once the bids are received.