Purpose

This report provides an update and
recommendation on preferred location for a new archive.

Content

That

1. 
The site location at Priory depot, Church Hill,
Orpington, BR6 0HH for the development of a new build Archive and
Museum store be approved.

 

2. 
The submission of the planning application and any
change of land use for the new Archive and Museum Store to progress
the relocation of the Central Library and Bromley Historic
Collections be approved.
 

3. 
Proceeding to procurement for the design and build
works contract for the delivery of a new Archive and Museum store,
at an estimated value of £3.9m,
via a closed tender process, as set out in section 4, be
approved.
 

4. 
Authority be delegated to the Director of Housing,
Planning, Property and Regeneration, subject to agreement with the
Portfolio Holder, the Assistant Director Governance &
Contracts, the Director of Corporate Services and the Director of
Finance, to approve the subsequent award of works contract if
within budget as set out in paragraph 4.8 of the report.
 

5. 
Bids for any potential grants towards library,
archives and museum schemes as may be available and appropriate be
approved with delegated authority to the Director of Housing,
Planning, Property & Regeneration in consultation with the
Portfolio Holder for Renewal and Recreation.
 

6. 
Authority be delegated to the Director of Corporate
Services to deal with any legal matters related to the development
of the new Archive and Museum Store and enter
into any ancillary legal document as required.
 

7. 
The Contract Award be approved in principle, to the
contractor and for the value set out in the accompanying Part 2
(Exempt) report for the main works required to the Central Library,
and authority to award the contract be delegated to the Director of
Housing, Planning, Property and Regeneration in consultation with
the Portfolio Holder for Renewal, Recreation and Housing, as long
as the final works are contained within the overall budget of the
project.
 

8. 
It be agreed that this Addendum and accompanying
Part 2 (Exempt) Report are added to the Executive agenda for
decision on the 26 March 2025.