Decision

That

1. The extension beyond term for all other satellite site contracts, as detailed in Appendix 1, to 31st July 2025 be approved at an estimated overall value for the extension period of £102,154.64.  This allows the commissioning strategy for facilities services to be agreed, and for the services to be tendered as either a separate satellite services contract, or as part of an overall contract for all facilities requirements.
2. The formal one year extension options be approved, should they be required, for both the Civic Centre Cleaning Services contract (City Cleaning and Support Services Ltd) and the Civic Centre Washroom Services contract (Rentokil) for the period from 1st October 2024 to 30th September 2025 at an estimated annual value of £308,990.16 and £6,000.00 respectively for the extension period, noting that a flexible extension arrangement  (monthly rolling basis) will be sought to allow for termination of the contracts in part or in full when the need for the requirement reduces or ceases.

Reasons for the decision

The proposed extension would allow synchronisation with the Council’s proposed Commissioning Strategy to allow this contract and other similar contracts within the Children, Education and Families department which are managed by the  Facilities Management to be combined as appropriate to deliver best value.