Purpose

To advise the Executive Councillor that lots 1 and 2 of the existing building cleaning contract(s) are being allowed to expire with the current contractor on March 31st, 2024, and to seek approval to re-procure the services.

Content

Cambridge City Council

 

Record of Executive Decision

 

Approval of Building Cleaning Contract

 

Decision of: Councillor Simon Smith, Executive Councillor
for Finance and Resources

 

Reference: 23/URGENCY/S&R/16

 

Date of decision: 03/10/23    Date
Published on website: 05/10/23

 

Decision Type: Key

 

Matter for Decision: To advise the Executive Councillor that
lots 1 and 2 of the existing building cleaning contract(s) are being allowed to
expire with the current contractor on March 31st, 2024, and to seek approval to
re-procure the services.

 

Why the Decision had to be made (and any alternative
options):

 

The agenda was not published in time to meet the legal
requirement for 5 clear days’ notice of a meeting for a decision to be made at
Strategy and Resources Scrutiny Committee Meeting on 02 October 2023.

 

The Executive Councillor’s decision:

 

a)      To note and
approve the re-procurement of lots 1 & 2 within the Building Cleaning
contracts, subject to best value considerations.

 

b)      To delegate to
the Director of City Services the authority to take delegated decisions to
determine the specification, tender evaluation, and award one or more contracts
for building cleaning, in consultation with the Committee Chair and Opposition
Spokes.

 

Reason for the decision: As detailed in the Officers report here.

 

 

Scrutiny Consideration: Members of the Strategy and
Resources Scrutiny Committee informally discussed this item prior to the action
being authorised.

 

 

Conflict of interest: None

 

 

Comments: None

 

The decision will be reported back to Strategy and Resources
Scrutiny Committee in November 2023