Purpose

This report sets out a proposed approach for the continued
provision of Bunkered Diesel fuel.
 
The existing contract is due to expire on 4th March 2025.
Given the majority of the Councils fleet is still reliant on Diesel
fuel, officers have undertaken a review of the options available
following the expiration of the current contract.
 
Following a review of the options available, officers
propose to participate in a collaborative mini-competition through
the new Crown Commercial Services (CCS) National Fuels 3 Framework.
This framework has been operational since October 2024, with the
first mini-competition scheduled to be undertaken in December
2024.
 
The new call off contract will commence on 5th March 2025
and will be for an initial period of two years until 4th March
2027, with the option to extend for an additional two-year period,
up to 4th March 2029 for a maximum of four years in total. The
estimated total value over the four year contract period will be
£975,904. This approach ensures continuity of diesel fuel
supply whilst officers continue to work to transition the existing
fleet.
 
The report is being submitted to the Executive Director
Supporting Communities in line with Contract Standing Orders (CSO)
which state that an Executive Director must agree procurement
strategies for contracts with a value £500,000 to
£1million (CSO C3.4).

Content

THAT the Executive Director Supporting Communities approves the
procurement strategy, for the provision of Bunkered Diesel for a
contract term of 2 years plus 1 optional extension of 2 years for
an estimated aggregate value (including extensions) of
£975,904.